Company Registration, Registered office address service or Corporate Secretarial Compliance Services AML Compliance and ID Verification Guide

Company Formation and Corporate Secretarial Compliance Service Provider AML Compliance

Legal Obligations

CODDAN CPM, being a regulated company formation and corporate secretarial service provider is obligated to comply with various Money Laundering, Terrorist Financing, Proliferation Financing Legislations, as well as the Local Authorities Act 2007.

This necessitates the identification of individuals for whom services are provided, requiring copies of identification documents for each director, shareholder, and beneficial owner of companies being incorporated.

Clients using Coddan’s online company registration portal to incorporate their new legal business entity with Coddan CPM, or requesting registered office address and mail handling services or Corporate and Secretarial Services should be able to provide required documents in a timely manner to make sure incorporation service or additional secretarial services are provided in a timely manner without undue delay.

What documents would be required?

To ensure compliance, we require the following documents:

• Valid Proof of ID: Current valid government issued ID with a photograph.
• Valid Proof of Current Address: A recent utility bill, bank statement. Correspondence from an official independent source, such as a central or local government department or agency, is also acceptable.

Depending on the level of services required, additional documents – like declaration of beneficial owner, an activity disclaimer, a CV, a confirmation of a source of funds or sanctions compliance declaration may be required.

Although it may sound confusing, please rest assured, our highly experienced team of well-trained professionals will risk assess your service request and communicate specific requirements, so you don't have to figure it out on your own.

Who would need to supply their identification documents?

Once we have received and reviewed your company formation application form whether through our online incorporation gateway or via email, we will review it and confirm to you directly whose IDs would be required. However, for your easy reference, please note that we would usually request Identification documents for any of the following:

• Anyone purchasing a company formation package, an address service, or certain company secretarial services (e.g., transfer or issue of shares).
• All directors of the proposed structure.
• All shareholders owning over 25% of a limited company (LTD, LBG, PLC, Unlimited Company) or a Partnership (LLP, LP, SLP).
• Any Ultimate beneficial Owner of the structure (if different from Directors/Shareholder) or any other person otherwise exercising significant control over the management and/or decision making of the legal business entity.
• Users of our Business Address Service wishing to have mail forwarded to them.

Would any additional documents be required?

Yes, depending on nationality and residence, additional documents may be requested if deemed necessary.

Documents Verification and Certification Options

Digital ID Verification with UK AML Compliance Software

Coddan CPM is committed to a seamless and efficient identification process, ensuring compliance with the highest standards of Money Laundering, Terrorist Financing, Proliferation Financing Legislations, and the Local Authorities Act 2007.

Electronic ID Verification: Swift and Convenient process to fast track your company registration application.

To simplify ID verification, we have partnered with CREDAS – UK AML compliant software provider that offers a state-of-the-art mobile app for digital ID verification, providing a quick and efficient solution for our customers to complete ID verification in a timely manner.

90% of ID Verification request are completed within as little as 5-10 minutes and all you would require is your smartphone and your ID document.

When using the app, we recommend using your passport and a proof of address document dated within the past 3 months.

How CREDAS Works.

It really is very simple! Our Corporate Team will send you an invitation via email with simple instructions on using the CREDAS app.

Utilise the app to digitally verify and send us your proof of ID and address in just 5 minutes.

For the 10% of customers who are ineligible for the digital ID verification or in case of a failed digital ID check, our Team will contact you to discuss available options.

You can also provide copies of identification documents certified via: Regulated Professional or Post Office.

If you choose to certify documents yourself at the Post Office, notary, or solicitor, follow these steps:

• Certification: Once certified, scan copies of proof of ID and address.
• Forward via mail: Send scanned copies to KYC@CODDAN.CO.UK.
• Send by Post: Post certified copies to our office at the following address: Coddan CPM LTD, Corporate Department, 3RD Floor, 120 Baker St, Westminster, London, W1U 6TU, UK.

Certified Translations for Foreign Language Documents

Important to Remember, if your documents originate in a foreign language or have been certified in a language other than English, please note the following:

should you chose to opt for certification of documents by a regulation professional, please keep in mind that any documents that have been issued in a foreign language or that have been certified in a non-English language will need to be accompanied by a certified translation.

In some circumstances, exceptions can be provided for proof of address documents. Utility bills or bank statements issued by a recognisable utility service provider, or a bank are exempt from translation requirements. However, these documents must contain the name and address of the individual written in Latin characters for easy identification.

Being a regulated Company Formation, Corporate and Secretarial service provider, we are not able to process your order until we have completed statutory AML compliance and risk assessment. To help us to complete this process as quickly and as smoothly as possible, we kindly ask you not to delay provision of the required KYC/Due Diligence documents.

Your order will be processed upon receipt of scanned copies at KYC@CODDAN.CO.UK.

At Coddan CPM, we strive to make the ID Verification process as straightforward as possible while maintaining compliance with regulations.

We appreciate your cooperation in upholding compliance with regulatory standards.

If you have any concerns or queries or would like to discuss any specific questions, feel free to give our a call. We will be happy to assist.