Keep your records and registers at the registered address: registering a company limited by guarantee with Companies House brings with it many responsibilities and legal obligations, and some of the most significant relate to the duties surrounding statutory registers.
The list of registers that you need to keep is quite extensive. As your company limited by guarantee has members then you will be required to maintain a register of members, which contains important information relating to the identities of these people, along with a register of directors, which is an important record of the identities of all the guaranteed company's directors.
It is also a legal requirement for companies to keep a register of secretaries, and a register of charges, which details any securities offered by the company when it takes on a loan, mortgage, or other form of debt. Since legislative changes were introduced in 2015, it is also now mandatory to maintain a register of persons with significant control.
It is important not only to set up these statutory registers, but to make sure that they are available for scrutiny should this be required. They have to be kept, along with the company limited by guarantee accounts, and other important documents, at the company's limited by guarantee registered address, and should be regularly updated. Failure to set up, maintain or correctly store these registers can be considered an offence and lead to prosecution.