The List of Documents You Need to Keep at a SAIL Address

Companies that choose their registered office address as a Single Alternate Inspection Location (SAIL) are legally required to keep a number of registers there should government officials visit and want to inspect them.

The type of documents to be kept at a SAIL location can vary depending on the limited company as well as where they’re located (in England and Wales compared to Scotland, where there are different laws, for example), but in general the following are required by law: -

• The register of all members, including shareholders, guarantors and anyone else
• A complete register of the company directors
• A document containing the addresses at which the directors are currently resident
• A register of the firm's secretaries
• A register of the directors’ service agreements or contracts, whether ongoing or for a certain time period
• A record of board meetings and general meetings and any resolutions that have been passed. Copies of decisions and resolutions must be available
• A register of instruments that create charges, such as loans and mortgages, as well as general charges
• A record containing details of the sale of company shares

Contact Coddan if you would like to know more about registers to be kept at SAIL addresses.