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Coddan CPM Ltd. – Company Registration Agent in the UK
Home Corporate Services Role & Responsibilities of the Company Secretary

Role & Responsibilities of the Company Secretary

UK company formation with Coddan and the role and responsibilities of a nominee secretary for your limited company: it's no longer a legal necessity to appoint a company secretary to a company, but while some firms no longer have one, others place a great deal of importance on the key administrative and oversight role this individual plays in a firm's operations. A company secretary will typically ensure that the firm is compliant in many areas of the law, including regulations relating to the health and safety of employees and the protection of the company's data – both critical matters in maintaining the integrity of a company.

The company secretary will also be responsible for making sure that all annual reports and accounts are filed with the relevant authorities, and on time, including HM Revenue & Customs and Companies House. Failure to do so can result in significant fines that could hurt the company's reputation, and the company may risk being struck off the register if the problem persists. The company secretary usually acts as the chief administrative officer of the company, leaving the directors free to concentrate on running the business. The company secretary does not have to be a director but they do share some of the directors' legal responsibilities. You can delegate secretary work to an outside expert - for example, a qualify nominee secretarial service provider. Contact us to see how we can assist you.

Our nominee secretary packages


ANNUAL FEE £125.00

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This package is primarily designed to help director(s) keep companies fully compliant with the law. Our nominee secretary services are charged annually, and must be renewed each year.

With this option we will provide the following service:



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This is the basic nominee secretary package with additional signed documents. Our nominee secretarial services are charged annually, and must be renewed each year.

This nominee secretary offer includes all services mentioned in the first option, plus:



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This is one of our very popular nominee secretary packages; with this option, we will file the company confirmation statement, and pay the government filing fees for the submission of confirmation statement.

The third option includes all benefits & items mentioned in the second option, plus:



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This is our the most popular nominee company secretarial service package, which includes the preparation of the confirmation statement, submission of the annual account, and dedicated administrator.

The fourth option includes all benefits & items mentioned in the third option, plus:

Importance of a company secretary

Other duties a private company secretary is usually involved in include signing off on various important documents – in effect, being the official signatory for the company – as well as acting as the company's representative in any discussions with outside parties, from banks to accountants, potential business partners, solicitors and many more.

A company secretary's role in ensuring the smooth running of a limited company extends to the share structure of the firm, and constantly checking the ownership of the shares. The secretary will also keep copies of all resolutions of members, and can give notice of annual and extraordinary general meetings as they arise. If you're planning on establishing a company with the role of secretary included, but either don't have a candidate to fill it or would rather not use your own personnel – for privacy of other reasons – here at Coddan we can provide a nominee secretary for you. Our nominee won’t have any control over your company and you can change them at any time.

We have a number of companies incorporation packages to suit various needs, starting from just £125.00. Online company formation with a nominee secretary: applying for a nominee secretary with us is simple – all you need to do is fill out our online application form, and we will do the rest. If you'd like to talk to us about having a nominee secretary for your company, our expert business consultants are available to answer your queries. Get in touch with us now and they’ll be happy to help.

Should you register a sole director company, or should you apoint a secretary for your private company

Benefits of Appointing a Nominee Secretary

Benefits of appointing a nominee secretary: the benefits of appointing a nominee secretary for your company with Coddan are numerous, and with every company in the UK obliged to appoint a secretary, its a position your company cannot afford to ignore. The duties that would have been the responsibility of the company secretary still exist whether you currently have a secretary or not. These need addressing and no director of a company big or small will want to be saddled with all the admin and paperwork. Every successful director knows the importance of delegation. So why choose Coddan? Our wealth of experience will be able to assist your business in the appointment of a new nominee secretary. Our efficient, professional and low-cost services will help you make the best business decisions and guide you towards the future. If you need an assistance with a nominee secretary in UK, you can also speak to our business advisors between 9.30am-6.00pm Monday to Friday by telephoning + (0) 207.935.5171 or + (0) 330.808.0089 (national rates).

While the Companies Act does not specify the role of the secretary, their duties are often determined in the employment contract. The secretary is responsible for filing the confirmation statement and other statutory company documentation, and assuring that Companies House is aware of any changes to the company structure, including the addition or subtraction of members and the changes of registered office address. Individuals can complete many of these tasks by visiting the Companies House website, using their webfiling system.

Company Secretary Responsibility

Company Secretary Responsibility

Company secretaries are also frequently involved with making sure the company is legally compliant in areas such as health and safety and data protection. They are also often asked to sign leases on behalf of the board or act as a signatory more generally & may also get involved in negotiations with outside advisers, including accountants and lawyers. If a company has a company secretary, directors will usually delegate their responsibility for ensuring sending up-to-date information to Companies House to the secretary.