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Coddan CPM Ltd. – Company Registration Agent in the UK
Home Corporate Services Role & Responsibilities of the Company Secretary About the Failure to Carry Out Some of Corporate Secretarial Duties

About the Failure to Carry Out Some of Corporate Secretarial Duties

About the failure to carry out some of secretarial duties

Corporate Secretarial Duties

Failure to carry out some of duties can result in the company being charged a considerable amount of money or even in the directors being prosecuted. To help you avoid this we provide a nominee secretarial service to ensure that these statutory requirements are fulfilled, we fulfil all filing requirements on your behalf, so the limited company's records are kept fully up to date at all times. We can help you to prepare and file-out non-trading accounts, prepare and file annual returns.

As your nominee secretary, we will prepare other documents in respect of changes to the company structure as and when they occur. Such matters will include allotment of shares, transfer of shares and appointments and resignations of officers.

He or she normally takes charge of ensuring that any documents which need to be sent to Companies House are sent on time. The secretary can also be a director, and therefore have the same responsibilities as the other directors. If the secretary isn't a director, he or she is still is an officer of the company and is responsible for its actions (with the exception of the companies' accounts, which are the personal responsibility of the directors).

Amongst other things, the company secretary of any company is responsible for:

  • Completing and filing the annual return
  • Filing the annual accounts
  • Maintaining the registers that a company is required to keep by law
  • Filing information on changes in directors' (secretaries') details
  • Filing information on appointment/resignation of directors and secretaries
  • Filing information on change in registered office
  • Filing information regarding changes in shareholdings and share structure
  • Issuing share certificates; issuing dividend vouchers
  • Making arrangements for company meetings and maintaining the minute book

At our disposal we have a state of the art database, which ensures that our service is cost effective, efficient and readily accessible to you. You will be relieved of these administrative and compliance burdens, giving you more time to concentrate on the business of managing your private company. Keep us informed of any changes and we will do the rest.

If you do so, our service will ensure you avoid the consequences of non-compliance i.e. penalties, prosecution or your company being struck off the register.

The nominee secretary service will need to be renewed after one year. You will be contacted regarding confirmation of the following details: the filing of the annual return, and renewal of the service. Even where we are not your company secretary, we are able to provide a full company secretarial and support service, providing documents and forms preparation etc., as required. We designed our business start-up packages to provide the most valuable features and services for the lowest price.

Let Coddan takes away some of the administrative burden of running your company. We will deal with Companies House on your behalf and file the company's annual return and annual accounts. We will also be on hand to offer business advice throughout the year in our role as nominee company secretary. If you are using our registered office service it is then convenient to keep the company registers at our offices to. This service is required if you wish to remain anonymous.