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Coddan CPM Ltd. – Company Registration Agent in the UK
Home Corporate Services Role & Responsibilities of the Company Secretary The Typical Company Secretary' Work Activities

The Typical Company Secretary' Work Activities

The typical company secretary' work activities

  • Organising, preparing agenda for, and taking minutes of meetings
  • Dealing with correspondence before and after meetings, collating information, writing reports, ensuring decisions made are communicated to the relevant people
  • Contributing to meeting discussions when required and advising members of the legal, governance, accounting and tax implications of proposed policies
  • Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action
  • Liaising with external advisers, such as lawyers and auditors
  • Developing company contracts
  • Managing insurance and property issues
  • Developing and overseeing the systems that ensure that the private company complies with all applicable codes as well as its legal and statutory requirements

The work of a corporate secretary in a registered private or public company may be more specialised than in a smaller company. For secretaries working within registered companies, particularly large PLCs, the liaison role between management and shareholders, and compliance, may make up a major part of the company secretary's work. The limited company secretary would also be fully involved in share issues, mergers and takeovers. This could include:

  • Maintaining the register of shareholders
  • Monitoring changes in share ownership of the company
  • Paying dividends
  • Administering share option schemes
  • Arranging the annual general meeting and coordinating production of the annual report
  • Monitoring the administration of the company's pension scheme
  • Overseeing and renewing insurance cover for employees, equipment and premises
  • Engaging in contractual agreements with suppliers and customers
  • Managing office space and property and dealing with personnel administration
  • Overseeing public relations and aspects of financial management