Provision of a Registered Office Address - Due Diligence Requirements

About the provision of a registered office address & the due diligence requirements: Due to the implementation of The Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations (MLR 2017) and The Money Laundering and Terrorist Financing (Amendment) Regulations 2019 (MLRs), The Money Laundering and Terrorist Financing (Amendment) (High-Risk Countries) Regulations 2021, The Money Laundering and Terrorist Financing (Amendment) Regulations 2022 and Proliferation Financing Risk Assessment, it is now necessary for all Trust and Company Services providers including company formation experts to comply with Money Laundering Regulations and complete identification of individuals for whom services are provided, requiring copies of identification documents for each director, shareholder, and beneficial owner of companies being incorporated.

To ensure compliance with the current Anti-Money Laundering Compliance Regulations, we would need to identify all directors of the proposed structure, All shareholders owning 25% and over of a limited company (LTD, LBG, PLC, Unlimited Company) or a Partnership (LLP, LP, SLP) and Any Ultimate beneficial Owner of the structure (if different from directors of a company or members of a partnership), as well as Users of our Business Address Service wishing to have mail forwarded to them.

Unless different guidance has been provided, we would usually require the following documents:

• A valid proof of ID: Current valid government issued photographic ID document.
• A valid Proof of Current Residential Address: A recent utility bill, bank statement. Correspondence from an official independent source, such as a central or local government department or agency, is also acceptable.

Depending on the level of services required, or when we will have to apply Enhanced Due Diligence Compliance checks, additional documents – like declaration of beneficial owner, an activity disclaimer, a CV, a confirmation of a source of funds or sanctions compliance declaration may be required.

Although it may all sound confusing, rest assured, our highly experienced team of well-trained professionals will risk assess your service request and communicate specific requirements, so you don't have to figure it out on your own.

TO make things easier for our customers, we have created a separate page where we have provided a detailed Due Diligence (KYC) Rules and Guidance to help you follow along.