There is no difference in the identity verification requirements for filing a confirmation statement for trading and non-trading (including dormant) companies. The requirements apply to all UK companies, and the key factor is the role of the individual (director or Person with Significant Control - PSC), not the company’s trading status. For individuals appointed as directors or PSCs before November 18, 2025, identity verification is necessary when the company’s next annual confirmation statement is filed on or after this date.

To easily validate ID and file an annual confirmation statement for a non-trading company, you must electronically submit the confirmation statement through an online platform, providing a personal code for each director and person with significant control (PSC). This process requires verifying your identity beforehand, typically using a photo ID like a passport or driver’s license. The Companies House system pre-fills information from your company’s records, but you must confirm the details and submit the statement within 14 days of your company’s anniversary, even if no changes have occurred.

Without of a chosen method for ID checks and proper ID document validation, any type of annual filings won’t be accepted by Companies House. Once this is done, the process is straightforward: file online via the GOV.UK website using the company’s authentication code and the personal unique ID codes for all directors and PSCs.

We support a same-day ID validation service for Companies House with the fast electronic filing of the mandatory annual confirmation statement. Existing directors will need to confirm ID verification only once during the filing of confirmation statement or when they register a new company.

Existing directors and PSC Identity verification is a separate requirement from filing a confirmation statement or annual accounts with Companies House and HMRC. All companies limited by shares or limited by guarantee must file annual confirmation statement at least once a year, while ID validation is required only once.

Gather the personal unique ID codes for every individual director and Person with Significant Control (PSC). If someone is both, their code will be needed twice. You will need your company’s six-character authentication code to log in to the Companies House WebFiling service. Follow the on-screen instructions to confirm the company’s information. Ensure the officer and PSC details are correct and enter the required personal unique ID codes. Completing this early avoids potential delays when you file the confirmation statement.

An ACSP verifies your identity on your behalf but doesn’t store your personal code. Instead, they will need you to provide your personal code to them so they can submit it to Companies House along with your confirmation statement. An authorized ACSP will not have your personal ID code, but you must provide the personal code to the ACSP so they can include it in the confirmation statement filing. Without your personal code, the ACSP will be unable to file the confirmation statement for you.

While the ACSP verifies the individual’s identity on behalf of the client, the personal code issued by Companies House is required for the ACSP to complete the filing. To file a confirmation statement, the ACSP must be provided with the personal code of each director and person with significant control (PSC) for that company. The personal code is the unique identifier that links the individual’s verified identity to the company’s filings, and without it, the confirmation statement will be rejected.

How to Ensure Successful Confirmation Statement Filing.

What Are the Identity Verification Requirements for Companies?

Identity verification requirements for filing a confirmation statement are uniform across all UK companies, regardless of their trading status.
The critical factor is the individual’s role, with verification needed for directors or Persons with Significant Control appointed before November 18, 2025, when the next annual confirmation statement is filed thereafter.
An ACSP can verify your identity but requires your personal code to file the confirmation statement with Companies House.
Without this unique identifier, the filing will be rejected, underscoring the importance of providing the personal code for each director and PSC.

To legally verify and confirm your identity with the Registrar of Companies, you will need to submit a clear photo of one of the following documents: your driver’s license, state ID, or passport. Our advanced remote identity proofing software simplifies the verification process, ensuring completion in typically just 5 to 10 minutes after your purchase.

We take pride in our efficient and hassle-free service, assisting you with the filing of your Confirmation Statement at an affordable cost. By utilizing our fast-track verification of ID documents remotely, you can rest assured that your identity will be securely and promptly validated, allowing you to meet your legal obligations with ease.

If you are a non-resident director of a UK company or are in the process of being appointed, it is crucial to familiarize yourself with an important regulatory change that will be implemented soon. The UK government has enacted stricter regulations aimed at bolstering corporate transparency and accountability. As a part of these new requirements, non-resident directors must complete an identity verification process before you can officially begin or retain your position as a director.

This verification will typically involve submitting specific documents that confirm your identity, such as a passport or national identification card, along with proof of your address. The objective of these measures is to ensure that all directors, regardless of their residency status, are properly vetted to foster trust and integrity within the corporate sector. Failure to comply with these regulations could hinder your ability to serve as a director and may result in legal repercussions for both you and the company.

This process, while appearing straightforward, involves specific steps that you need to complete. Before your appointment or reappointment as a company director, you must submit identification to Companies House. This requirement is part of a broader government initiative aimed at combating fraud and ensuring that only legitimate individuals serve as directors of UK companies. By verifying identities, the government aims to uphold a high standard of integrity in the corporate sector and prevent individuals from exploiting the system through false identities or misrepresentations.

The UK government is dedicated to maintaining an accurate and transparent register of company directors, free from fraudulent entries. The implementation of identity verification for non-resident directors is a significant step toward achieving this objective. Companies House will now ensure that every individual holding a directorship or exercising significant control over a UK company can be traced back to a real, identifiable person, regardless of their geographical location.

This initiative serves as a strategic measure aimed at strengthening the reputation and reliability of UK businesses within the increasingly competitive global marketplace. By tackling the inherent risks linked to anonymity in corporate directorships, the government seeks to cultivate a more transparent and secure business environment. For non-resident directors, it is crucial to fully understand and adhere to these new regulatory requirements.

Compliance is not only necessary for meeting legal obligations but also plays a significant role in enhancing the overall integrity and credibility of the UK corporate landscape. This initiative ultimately aims to promote trust among stakeholders, attract foreign investment, and uphold the UK’s standing as a preferred destination for international business.

Helpful Suggestions for a Seamless Identity Verification Process.

Useful Advice for an Effortless Identity Verification Experience.

Initiate your preparations as early as possible to ensure a smooth process, minimizing the risk of encountering last-minute complications that could lead to potential penalties. By allowing ample time to address any unforeseen issues, you can carefully review all requirements and avoid rushed decisions that might compromise your compliance.
Make sure to thoroughly review all documents to ensure they are both accurate and up-to-date. Additionally, carefully evaluate the various application routes available, and select the one that best aligns with your specific situation and requirements.
To maintain the integrity and safety of your software, it is essential to implement robust security measures for your code. Additionally, when coordinating tasks or meetings with service providers located in different geographic regions, be sure to account for potential time zone differences. This consideration will help facilitate effective communication and ensure that everyone is aligned on project timelines and deliverables.

The regulations governing identity verification for submitting a confirmation statement have experienced significant transformations as a result of the Economic Crime and Corporate Transparency Act 2023. This important legislation mandates that all directors and Persons with Significant Control (PSCs) within a company undergo a thorough identity verification process. This change aims to enhance accountability and transparency in corporate governance, ensuring that those in positions of influence are clearly identified and their roles properly documented.

These new requirements are designed to significantly enhance corporate transparency and effectively combat economic crime. The focus is on ensuring that individuals occupying key positions of power and influence within businesses are accurately identified and thoroughly verified. As a result, companies are now required to adopt more rigorous and comprehensive procedures to confirm the identities of these crucial individuals. This proactive approach not only helps companies comply with the latest regulations but also fosters an environment of trust and accountability in the corporate sector.

Purpose: TThe main objective of this process is to thoroughly verify an individual’s identity, serving as a crucial safeguard against fraud and money laundering. By doing so, we can effectively prevent the misuse of identities, whether they belong to fictitious persons or deceased individuals recorded in the public register. This rigorous authentication process is essential in maintaining the integrity of the system and protecting the interests of all stakeholders involved.

This system creates a reliable and verified connection between legitimate individuals and their specific roles within organizations, such as directors or Persons with Significant Control (PSC). By establishing this link, it fosters a culture of transparency and accountability in corporate governance. The process of verification is crucial; it not only helps uphold the integrity of the business environment, ensuring that operations are conducted ethically, but also serves to protect the interests of stakeholders. This mechanism guarantees that companies are managed under the close supervision of genuine, responsible individuals, thus promoting trust and confidence in the corporate landscape.

Process: Individuals seeking to verify their identity with Companies House have the option to do so through the convenient GOV.UK One Login service or by collaborating with an Authorized Corporate Service Provider. This important verification process requires them to present a recognized form of photographic identification, which could be a valid passport or a UK driving license, both of which serve to confirm their identity.

This verification is not merely a formality; it is a fundamental step designed to enhance the authenticity of the individual and uphold the integrity of the registration process. By adopting these secure and robust methods, Companies House actively works to thwart fraudulent activities and ensure strict compliance with regulatory standards, thereby fostering a trustworthy business environment.

Outcome: Upon successful verification, each individual receives a distinct personal IDV code, a special identifier that is uniquely theirs. This code is carefully allocated to ensure complete confidentiality and is not associated with the company, safeguarding the individual’s privacy. The IDV code serves as a secure reference, allowing for a seamless and personalized experience while maintaining the highest standards of security and discretion.

Frequency: The identity verification process is a crucial step that typically occurs just once for each individual. Upon successfully completing this important procedure, you will be issued a personal code—a unique identifier specifically assigned to you. This code will serve as a vital key for all subsequent filings and transactions, providing a seamless and secure method for managing your personal information. With this streamlined approach, you can engage confidently in various interactions, knowing that your identity is protected and efficiently handled.

Confirmation Statement.
Purpose: The confirmation statement, which was formerly known as the annual return, is a vital document that every company is required to submit to Companies House at least once every 12 months. This important statement serves to confirm that the details recorded on the public register accurately represent the company’s current status, ensuring transparency and accountability in business operations. By verifying this information, companies help maintain the integrity of their records and uphold their legal obligations.

By submitting this vital confirmation statement, companies ensure that key information—such as the registered office address, the names and roles of directors and secretaries, the identities of shareholders, and those recognized as Persons with Significant Control (PSCs)—is comprehensive and current. This process plays a pivotal role in upholding transparency and accountability in corporate governance, fostering trust among stakeholders and the public alike.

The timely filing of this statement not only helps safeguard the interests of all parties involved but also reinforces the integrity of the corporate framework. Neglecting to submit the confirmation statement by the deadline can lead to serious repercussions, including financial penalties and potential legal action, underscoring the critical need for prompt and diligent compliance.

Process: The company, or an appointed agent, meticulously completes either an online or paper form. This meticulous process entails carefully verifying and confirming that all details related to the company, as recorded by Companies House, are accurate and up to date.

The agent or representative diligently checks every piece of information, including the company’s official name, unique registration number, and registered address. By ensuring that all these details are correct, they uphold legal compliance and promote seamless communication with regulatory bodies, which is crucial for the company’s ongoing operations and reputation.

Outcome: The statement has been formally documented in the public record, showcasing the company’s steadfast commitment to fulfilling its ongoing reporting obligations imposed by regulatory authorities. This level of transparency is vital for cultivating and preserving stakeholder trust, while also ensuring compliance with the intricate financial and operational standards that govern the industry. By upholding these practices, the company reinforces its dedication to accountability and ethical conduct in all its dealings.

Key Difference. Identity verification is a vital one-time process that plays a significant role in affirming an individual’s real-world existence and confirming their identity through a range of methods. These may include government-issued identification documents, such as passports and driver’s licenses, as well as modern biometric data, including fingerprints and facial recognition.

This thorough procedure is essential for building trust and confidence in various transactions, especially within corporate environments where security and authenticity are paramount. By ensuring that the identity of each individual is accurately verified, organizations can foster a safer and more reliable atmosphere for conducting business.

A confirmation statement is an essential annual filing that ensures the accuracy and completeness of a company’s statutory information as recorded in the official register. This important document typically includes vital details such as the company’s registered address, a comprehensive list of its directors and shareholders, and specific information about its share capital. By submitting this statement, businesses not only comply with legal requirements but also provide transparency and clarity regarding their operational structure and ownership.

Recent regulatory changes have created a direct link between these two processes. In order to successfully file their confirmation statements, companies are now required to undergo a robust identity verification process. This essential step involves generating a unique personal code, which serves as a safeguard to ensure the authenticity of the company’s identity. By utilizing this distinct code, businesses can confidently proceed with their filing, thereby complying with regulatory standards and enhancing the integrity of their official records.

Companies are required to strictly follow identity verification protocols to successfully file their confirmation statements. Neglecting these essential requirements can lead to serious legal repercussions, including hefty fines and penalties. Such consequences could have a profound impact on a company’s day-to-day operations and tarnish its hard-earned reputation. Consequently, it is vital for businesses to fully embrace and comply with these new regulations to safeguard their standing and credibility in an increasingly competitive marketplace.

Authorized Corporate Service Providers (ACSPs) must now secure official authorization to act as third-party filers, enabling them to submit essential documents on behalf of their clients. This recently implemented regulation places a crucial responsibility on these providers to thoroughly verify the identities of the individuals and entities they represent.

Neglecting these identity verification requirements is classified as an offense, carrying significant consequences. Offenders may face a range of repercussions, including the rejection of their submitted filings, substantial financial penalties, and even the potential disqualification of directors from their positions, thereby impacting the governance of their organizations.

For a company to effectively submit its confirmation statement, it is imperative that all pertinent directors and Persons of Significant Control (PSCs) have undergone the identity verification (IDV) process. This essential procedure involves supplying their unique identification codes, which serve as a safeguard against fraud and ensure transparency within the organization.

Failing to have a verified identity while acting as a director or PSC after the established compliance date is deemed a serious offense. Such an oversight could result in hefty fines and the potential disqualification from fulfilling these critical roles, thereby jeopardizing both the individual’s career and the company’s integrity.

The Identity Verification (IDV) process is thoughtfully designed as a one-time requirement for individuals, enhancing both convenience and security. Upon completion, each individual receives a unique personal code that serves as a secure identifier. This code can be effortlessly utilized across all of their roles in various organizations, eliminating the need for redundant verification steps. As a result, once an individual is verified, they can seamlessly transition into different corporate positions without undergoing the IDV process again. This streamlined approach not only simplifies the compliance landscape but also significantly enhances operational efficiency for both employees and employers.

In summary, The new regulations aim to implement a comprehensive and mandatory pre-filing identity verification system for all entities submitting documents to Companies House. This system is designed to significantly enhance transparency within the corporate registration process and to actively mitigate the risk of fraudulent activities. By establishing more stringent verification standards, these regulations represent a considerable shift from the previous, less rigorous protocols that often left room for abuse.

This initiative not only seeks to fortify the integrity of the Companies House register—ensuring that the information presented is accurate and trustworthy—but also reflects a broader movement towards improved governance and accountability within corporate practices. By requiring thorough identity verification, the regulations aim to protect stakeholders, promote ethical business behavior, and ultimately foster a more reliable marketplace.

Who needs to be verified? The following individuals must verify their identity to comply with regulatory requirements:

1. Company Directors:
   This encompasses both the existing directors and any candidates proposed for the role at the time of the company’s incorporation. These directors play a crucial role in guiding the organization, as they are tasked with overseeing its daily operations and making significant strategic decisions that shape the future of the company. Their leadership and judgment are vital in steering the company towards its goals and ensuring its long-term success.
2. Persons with Significant Control (PSCs):
   Individuals who possess or govern over more than 25% of a company’s shares or voting rights, as well as those who exert considerable influence over the company’s management and strategic decisions, are deemed key stakeholders. This classification plays a crucial role in fostering transparency, as it clarifies the identities of those who ultimately wield power and authority over the company’s direction and operations.
3. Members of Limited Liability Partnerships (LLPs):
   This category encompasses both general members and designated members of the LLP. Designated members hold specific responsibilities that are crucial to the operation of the firm. Their duties include the timely filing of statutory documents and ensuring adherence to various legal obligations, which helps maintain the integrity and legal standing of the partnership.
4. Individuals Filing Information on Behalf of a Company or LLP:
   This encompasses all individuals who have been granted the authority to submit essential reports, applications, or any other documentation mandated by law on behalf of a company or a Limited Liability Partnership (LLP). It is crucial that these transactions rigorously adhere to identity verification protocols, safeguarding the integrity and security of the information exchanged throughout the process.

Verifying these identities is crucial for safeguarding the integrity and accountability of business operations, ensuring that they function seamlessly within the established regulatory framework. This process not only helps to build trust among stakeholders but also reinforces compliance with legal standards, ultimately fostering a culture of transparency and responsibility.

All current directors are required to verify their identities and provide confirmation of this process when they submit their next annual confirmation statement, which is due after November 18, 2025. This important step not only ensures adherence to regulatory standards but also plays a vital role in upholding the integrity and transparency of corporate governance practices within the organization. By completing this verification, directors contribute to a culture of accountability and trust, reinforcing the framework that supports effective leadership and responsible management.

For individuals classified as Persons with Significant Control (PSCs) who are not serving as directors, it is imperative that they complete the process of identity verification within a strict timeframe of 14 days from the beginning of the month in which their next birthday falls after the pivotal date of 18 November 2025.

To illustrate, if a PSC celebrates their birthday on 27 January 2026, they are required to ensure that their identity verification is thoroughly completed no later than 14 January 2026. This verification process is not merely a formality; it plays a vital role in fostering a culture of transparency and accountability within the organizational structure, thereby promoting trust and integrity in corporate governance.

An Authorized Corporate Service Provider (ACSP) serves a pivotal role in the intricate identity verification process mandated for the confirmation statement, which will become a compulsory requirement for all filings starting November 18, 2025. These ACSPs are officially designated entities authorized to conduct comprehensive identity verifications on behalf of their clients for Companies House, the official register of companies in the UK.

With this authority comes the responsibility to perform thorough and meticulous checks that ensure the authenticity of the identities of key individuals within a company, including directors and Persons with Significant Control (PSC). By engaging an ACSP, individuals can navigate this often complex and demanding process with ease, freeing themselves from the burden of managing the intricate details involved in verification, while ensuring compliance with legal requirements.

By engaging the services of a qualified Authorized Corporate Service Provider (ACSP), you can effortlessly satisfy the individual identity verification requirement imposed by Companies House. The ACSP takes on the crucial responsibility of filing the confirmation statement and other essential documentation, effectively alleviating the burden of compliance from your shoulders. This streamlined process not only ensures adherence to regulatory standards but also allows businesses to dedicate their efforts and resources to what they do best—driving growth and innovation—rather than navigating the often complex landscape of bureaucratic red tape.

In the absence of an Approved Company Service Provider (ACSP), individuals must navigate a cumbersome and labor-intensive process to verify their identity. This journey often involves using a GOV.UK service or visiting a nearby Post Office in person, which can be both time-consuming and frustrating. After successfully validating their identity through these means, they must obtain a "personal code" from Companies House, a crucial step that can prolong the overall filing experience and add to the complexities involved.

In contrast, the ACSP significantly simplifies this entire process. By managing all aspects of identity verification and submission, it alleviates the burden on individuals, ensuring that all procedures adhere to the exacting standards set by Companies House. This not only streamlines the experience but also provides peace of mind, allowing users to focus on their business rather than the intricacies of filing compliance.

Once the identity verification process is successfully completed, the Authorized Company Service Provider (ACSP) is fully prepared to submit the confirmation statement along with any additional essential documents to Companies House on behalf of your company. Coddan CPM excels in delivering thorough identity verification services, allowing your UK entity to seamlessly navigate the complex landscape of compliance with all mandatory regulations. With their extensive expertise and commitment to excellence, you can confidently rest assured that your filings are in skilled and trustworthy hands, providing you with peace of mind throughout the entire process.

Method 1. Direct Verification via Companies House.
You can verify your identity directly through Companies House’s innovative online service, which was launched on April 8, 2025. This service is anticipated to become the most widely used method for identity verification and is offered free of charge. It leverages the secure GOV.UK One Login system for conducting identity checks, ensuring a trustworthy and efficient process. Key Features of This Method:

1. Digital Verification Options:
   The verification system provides a user-friendly interface that walks you through the identity verification process. You have two primary methods to choose from:
   • GOV.UK ID Check Mobile App: This app utilizes your smartphone’s camera to capture both your facial features and the details from your identity document in real time.
   • GOV.UK One Login Website: If you prefer using a computer, you can verify your identity via the One Login website, which employs your computer’s webcam to perform similar facial recognition and document scanning.
   For individuals who are unable to access digital services due to technical limitations, an alternative option for in-person verification is available at designated Post Office locations throughout the UK. All of these verification methods are integrated into the One Login identity verification service to streamline the process.
2. Requirements for Online Verification:
   To successfully verify your identity online, you will need a stable internet connection and a valid email address to create your One Login account. It is essential to have specific identification documents or pieces of information at hand. Acceptable primary forms of ID include:
   • A biometric passport issued by any country.
   • A UK photo driving licence (either full or provisional).
   If you do not possess a passport or UK driving licence, you can instead use other UK documentation options, such as a biometric residence permit or a Frontier Worker Permit. For UK residents who lack photo identification, there may be an option to use the details of a bank or building society account, along with your National Insurance number, to verify your identity through a credit reference check. The online service will pose a series of questions to ascertain the most appropriate method for confirming your identity based on your personal circumstances.
3. Issuance of a Unique Personal Code:
   Once your identity verification is successfully completed, Companies House will issue you a unique identifier known as a Companies House "personal code." This code is structured with 11 characters and follows a specific format of XXX-XXXX-XXXX (for example, BA1-18FD-4GU2). This personal code is exclusive to you and does not relate to any particular company, serving as proof of your verified status. In future interactions with Companies House, such as when you are named in a new incorporation, appointment, or when submitting your company’s confirmation statement, you will be required to provide this personal code. Essentially, this code acts as your permanent ID verification number in the Companies House system, linking your verified identity to all relevant filings.

Method 2. Verification via an Authorised Corporate Service Provider (ACSP).
You have the option to verify your identity indirectly through an Authorised Corporate Service Provider (ACSP), which acts as an intermediary. An ACSP can include professionals such as accountants, solicitors, or company formation agents who are authorized to manage filings with Companies House. Here are the key details regarding this verification process:

1. Who Qualifies as an ACSP:
   ACSPs are required to be registered with Companies House as “authorised agents” and must operate under the supervision of a UK anti-money laundering (AML) regulatory body. This means that the firm or individual must already be compliant with AML regulations, which govern the prevention of money laundering and financing of terrorism. Typical candidates for ACSP status include regulated accountants, solicitors, and trust or company service providers. The registration system for ACSPs was launched in March 2025, allowing firms the necessary time to meet the requirements and become authorized.
2. Process:
   When using an ACSP, the provider will perform identity checks on your behalf, following procedures that are akin to the direct verification method. To initiate this process, you will need to supply the ACSP with identity evidence from an approved list of documents—this could include your passport, driver’s license, or birth certificate, among others. The ACSP will then verify your identity against these documents to ensure they meet the required standard set by Companies House. Once your identity has been successfully verified, the ACSP will communicate this confirmation to Companies House, allowing you to receive a unique personal code similar to that obtained in the direct verification method. In addition, if needed, the ACSP can handle the submission of various filings, including incorporation requests and appointment filings, simplifying the process for you. This route may be particularly beneficial for individuals who find the digital verification process challenging, as well as for non-UK residents whose identification documents may not be easily accommodated by the UK verification system.
3. Costs:
   It is important to note that unlike the direct method of verification, which is provided at no cost, engaging with an ACSP typically involves a fee. This fee covers the identity verification process and any related filing services offered by the ACSP. The exact cost can vary based on the provider you choose, so it is advisable to inquire about pricing details upfront to avoid any surprises.
4. Requirement for Agents:
   If you frequently utilize the services of an intermediary for your corporate filings, it is crucial to be aware that, starting in spring 2026, all intermediaries must themselves be registered as ACSPs to submit filings on behalf of others. This regulation aims to ensure compliance and accountability in the filing process. As a result, after this date, you should exclusively engage with ACSP-registered agents to handle your company filings. It should also be noted that employees of authorized firms can file submissions under their employer’s credentials without necessitating individual verification, provided that the firm has attained ACSP status.

Consequences of Non-Compliance with Identity Verification Requirements.
Failing to comply with identity verification requirements within the specified deadlines can lead to a range of serious consequences for both individuals and companies. The enforcement measures in place are substantial and carry legal implications. If you do not verify your identity when required, the following consequences may occur:

1. Criminal Penalties:
   Non-compliance can result in criminal prosecution. Specifically, failure to fulfill identity verification obligations is considered an offense under the law. Upon conviction, individuals may face significant fines that can reach up to “level 5” on the standard scale, which is unlimited in England and Wales. Furthermore, intentional failure to comply may result in additional penalties including imprisonment, illustrating the serious nature of this legal obligation.
2. Civil Penalties:
   Companies House (the Registrar) possesses the authority to impose civil financial penalties for failing to complete identity verification on time. This means that even in the absence of criminal proceedings, individuals and companies may incur administrative fines if they do not complete the verification process by the established deadlines. These penalties serve as a deterrent and emphasize the importance of timely compliance with the regulations.
3. Rejected Filings or Company Incorporations:
   If an unverified individual attempts to make a company filing, Companies House will reject the submission outright. For instance, in the case of a new company incorporation, if a director is listed who has not completed the identity verification process, the incorporation application will not be accepted. Similarly, an unverified individual will be unable to register a new company or submit various essential statutory filings, significantly disrupting the company’s ability to meet its legal obligations until the verification issue is resolved.
4. Loss of Director Eligibility:
   Acting as a director without completing the required identity verification within the stipulated timeframe is itself a criminal offense. Such failure can lead to disqualification or prohibition from serving as a company director. Moreover, if an unverified individual remains on the board after the deadline, both the individual and the company’s other directors could be held in breach of the law. This outcome not only risks removal from the position but may also impose longer-term restrictions on future directorships due to non-compliance.
5. Unverified Label on the Public Register:
   Companies House has the power to annotate the public company register to indicate those individuals who have failed to comply with verification requirements. Once the deadline passes without verification, the individual’s name may be marked as “unverified” on the register. This annotation sends a clear signal to stakeholders, regulatory bodies, and the public regarding the individual’s compliance status. The reputational damage associated with this public label can be long-lasting, and it will only be removed once the verification process is completed or if the individual no longer occupies a position that necessitates verification.
6. ACSP Specific Offense:
   For authorized corporate service providers (ACSPs), there is an additional compliance responsibility to maintain the integrity of their supervisory status. If an ACSP fails to notify Companies House of any changes to their Anti-Money Laundering (AML) supervisory status within 14 days of the change, it constitutes a distinct compliance offense. Maintaining current and accurate records in the register of authorized agents is essential. Failing to update Companies House regarding the loss of AML supervisory status can lead to significant penalties, further underscoring the importance of diligent compliance.

In summary, adherence to identity verification requirements is essential to avoid the profound consequences outlined above. Ensuring timely compliance not only safeguards personal and corporate interests but also upholds the integrity of the regulatory framework designed to prevent fraud and maintain accountability in corporate governance.

Dormant companies are now obligated to submit an annual confirmation statement, a requirement established by the recent provisions of the Economic Crime and Corporate Transparency Act. This statement plays a crucial role in affirming that the company intends to conduct its future activities in full compliance with all relevant legal obligations. It ensures transparency and accountability, reinforcing the commitment of dormant companies to adhere to the regulatory framework designed to prevent economic crime and promote corporate integrity.

It is vital to provide a registered email address with your upcoming submission, as this will greatly enhance the efficiency of communication with regulatory authorities. Timely submission of this statement is imperative; otherwise, you may face substantial penalties, which could ultimately lead to the unfortunate consequence of your company being delisted from the official register. Safeguard your business by ensuring that all requirements are met promptly and accurately.

Even in the absence of any changes within the company over the past year, it remains crucial to diligently complete and submit the confirmation statement. This action ensures that all existing information is not only current but also accurately reflects the company's status. Furthermore, it's important to be aware that starting on November 18, 2025, a significant new requirement will be implemented, mandating comprehensive identity verification for all directors and Persons of Significant Control (PSCs) linked to the company. This step aims to enhance transparency and accountability within the corporate structure.

In order to fulfill the identity verification requirements for filing your upcoming confirmation statement, directors will be required to participate in a verification process that initiated a comprehensive 12-month transition period on November 18, 2025. Each director must present a valid and unexpired form of identification, which can include essential documents such as a passport or a driving license. This measure ensures the integrity and security of the verification process, safeguarding the identification of all involved.

It is essential that the address on your identification matches the one you submit during the verification process. This consistency is key to ensuring a smooth verification experience. Once your information is successfully verified, you will be issued a unique personal authentication code. This code is vital for all your future interactions and filings with Companies House, serving as your identifier in this important legal process. Make sure to keep it secure and readily accessible for future use.

It is essential to recognize that identity verification and the filing of the confirmation statement for dormant companies represent two distinct legal responsibilities. Each obligation serves a unique purpose and involves specific procedural steps tailored to the nature of the company's status. Identity verification ensures that the true owners and directors are accurately recorded, safeguarding against fraud and ensuring accountability.

Meanwhile, the confirmation statement acts as a formal declaration of the company's information, which must be regularly updated to reflect its ongoing compliance with legal standards. Ensuring compliance with these regulations is crucial not only for preserving the company's good standing but also for avoiding potential legal consequences that could arise from oversight.

Identity Verification.
Purpose: To guarantee the authenticity of the individuals who oversee and control a company—particularly the directors and persons with significant control (PSCs)—it is vital to undertake a thorough verification of their identities. This meticulous process not only establishes the legitimacy of these key figures but also serves as a critical safeguard against fraudulent activities, money laundering, and the formation of shell companies that exist solely for deceptive and disreputable purposes.

By implementing robust checks and balances, organizations can fortify their operations, ensuring integrity and transparency. This, in turn, fosters confidence among stakeholders, investors, and the broader public, cultivating a trustworthy business environment where ethical practices prevail.

Process: This process is specifically designed for individuals, aiming to provide a smooth and effective experience, and it is not intended for businesses or organizations. The majority of the procedure is conducted online through the GOV.UK One Login service, which ensures a secure and trustworthy platform for accessing the necessary services and verifying your identity.

For those who prefer a more personal touch or require assistance, the application can also be completed through an Authorized Corporate Service Provider (ACSP). These providers are officially recognized and equipped to guide you through the process.

To successfully finalize your application, it is imperative to submit a form of photo identification, such as a valid passport or a driving license. This identification plays a vital role in confirming your identity and safeguarding the integrity of the entire process, ensuring that it remains secure and efficient.

Outcome: Upon successful completion of the verification process, the individual is issued a unique personal code by Companies House. This distinctive code serves as a vital identifier, enabling the individual to securely connect their verified identity to the myriad of roles they occupy within different companies.

By streamlining the management of their professional affiliations, this code ensures that all registered positions are meticulously linked to their verified identity, fostering a higher level of transparency and accountability within the professional landscape. This secure connection empowers individuals to navigate their careers with confidence, knowing that their credentials and associations are accurately represented.

Requirement for Dormant Companies: The requirement is applicable to all directors and Persons with Significant Control (PSCs) of a company, regardless of the company's operational status—whether it is dormant or actively engaged in trading activities. This means that every director and PSC is obligated to adhere to these regulations, ensuring strict compliance even when the company is not participating in any business operations.

It is vital for all individuals involved to fully comprehend their responsibilities under this requirement, as neglecting to comply can lead to serious legal repercussions for both the individuals themselves and the company as a whole. Understanding these obligations not only helps maintain legal integrity but also fosters accountability and transparency within the corporate structure.

Confirmation Statement.

Purpose: It is crucial to conduct a thorough review of the information registered with Companies House regarding your company at least once a year to ensure its accuracy and relevance. This important process encompasses several key details, including the full names and addresses of directors, the identification of Persons with Significant Control (PSCs), and the company's registered office address.

Additionally, it is essential to verify the registered email address and the company's nature of business, which is delineated by its Standard Industrial Classification (SIC) code. By regularly examining and updating this vital information, you not only comply with legal requirements but also enhance transparency and trust with your stakeholders, fostering a strong and reputable corporate image.

Process: TThe annual filing requirement for companies mandates a meticulous examination of the information recorded on the public register. This process is vital for ensuring that all details are accurate and up-to-date. Key elements to verify include the company's official name, its registered address, the identities of its directors, and the particulars of its shareholders. It is essential to make any necessary updates promptly to maintain transparency and compliance with legal obligations, safeguarding the integrity of the company's public profile.

The outcome of this process is of paramount importance. By diligently ensuring that the public register data is not only current but also meticulously precise, the company fulfills its obligations under the Companies Act 2006. Furthermore, this commitment enhances its transparency and bolsters its credibility among a diverse range of stakeholders, including investors and regulatory authorities. Such proactive measures significantly contribute to maintaining the integrity of the business in the public eye, thereby cultivating a strong foundation of trust in its operations and fostering meaningful relationships with all involved.

Requirement for Dormant Companies: Every company, regardless of its operational status, including those deemed dormant, is mandated to submit an annual confirmation statement to the appropriate regulatory authorities. This obligation persists even if there have been no alterations to the company’s details or activities throughout the year.

The confirmation statement plays a vital role in affirming and updating critical information, such as the company’s registered address, the identities of its directors, and the profiles of its shareholders. By doing so, it ensures that the official records remain both accurate and up-to-date, reflecting the true state of the company. Filing this statement punctually is crucial, as it not only meets legal requirements but also safeguards the company’s good standing in the eyes of regulators and the public.

Identity verification primarily focuses on the individuals in key positions within the company, such as directors and major shareholders. This process ensures that their identities are thoroughly confirmed to prevent fraud and uphold the company's integrity. In contrast, the confirmation statement provides essential information about the company, including its registered address, financial status, and key activities.

Starting in November 2025, two procedures will be interconnected to improve compliance and enhance security. As part of this integration, directors will be required to provide their unique personal verification codes when submitting the company’s confirmation statement. This requirement not only adds an extra layer of verification but also ensures that the information submitted accurately reflects the current state of the company’s leadership and governance.

If you are a company director or have significant control over a company (known as a Person with Significant Control or PSC), it is crucial that you complete an identity verification process with Companies House starting on November 18, 2025. This requirement mandates that all UK company directors and PSCs undergo identity verification; it is a legal obligation, not a voluntary action. This rule applies to every director, regardless of the size or operational status of the company they oversee.

This legislative change stems from the Economic Crime and Corporate Transparency Act 2023, which significantly enhances the powers of Companies House. The main objective of the Act is to improve transparency, combat economic crime, prevent fraudulent activities, and promote greater accountability within the UK’s business sector. As a result, all individuals listed as directors at Companies House—whether they are executive directors, non-executive directors, or nominee directors—are now required to confirm their identity to comply with these new regulations.

Failure to comply with this requirement may lead to significant legal consequences, including the possibility of being disqualified from holding directorship positions in the future. It is essential for all individuals affected by this obligation to take it seriously and ensure they complete their identity verification within the specified timeframe. This will help maintain compliance and operational integrity within the UK business environment.

Individuals with significant control (PSCs) are generally defined as those who own more than 25% of a company's shares or voting rights, or who have considerable influence over the company's decisions and operations. This classification is essential for ensuring transparency in corporate governance.

All companies are required to declare Persons with Significant Control (PSCs) regardless of their operational status—whether they are actively trading, dormant, or in the process of being dissolved. This requirement ensures that all companies consistently maintain an accurate record of their ownership and control structure.

For directors who oversee multiple companies, there is a streamlined process that simplifies identity verification. You only need to verify your identity once. Once your identity is successfully verified, Companies House will issue you a unique 11-digit verification code in the format XXX-XXXX-XXXX. This code acts as a key identifier for all your directorships and streamlines the reporting process, making it easier for you to manage your obligations.

This verification code will be clearly displayed in your GOV.UK One Login account every time you log in, allowing you quick access to your personal verification information. Importantly, this code is permanent and does not expire, meaning you will not need to go through the verification process again in the future. This system simplifies compliance for directors and enhances the integrity of company records maintained by Companies House.

Why you need to verify your identity?
Identity verification has emerged as a critical legal necessity, designed to safeguard businesses from exploitation by individuals seeking to engage in illicit activities. This essential process plays a vital role in preserving the integrity of business operations, ensuring that companies operate within the bounds of the law. By rigorously verifying identities, organizations not only bolster their defenses against fraud but also uphold their commitment to regulatory compliance and ethical standards, fostering a trustworthy environment in which legitimate transactions can thrive.

By law, all individuals are required to undergo identity verification to confirm their true identity. This process may involve providing personal information, such as a government-issued identification, proof of address, and, in some cases, biometric data. The purpose of these measures is to protect businesses and to safeguard the broader community against fraud and illegal activities. In today’s increasingly complex digital landscape, ensuring that you are who you claim to be is more important than ever.

This initiative aims to significantly reduce the risk of fraudulent activities by implementing strong verification processes. It will also promote greater transparency in reporting, which will help build trust among stakeholders and ensure that the information recorded on the Companies House register is accurate and reliable. By improving these essential aspects, we can create a more trustworthy business environment.

Who needs to verify. You must verify your identity if you belong to one of the following categories:

1. Director:
   This refers to individuals who occupy the esteemed role of director within a company, wielding significant authority and influence. They are tasked with making critical management decisions that shape the organization’s strategic direction and operational effectiveness.
2. Equivalent to a Director:
   This category encompasses essential roles such as members, general partners, and managing officers, all of whom play a crucial part in the organization's leadership. These individuals are actively involved in significant decision-making processes, akin to the responsibilities of directors, guiding the strategic direction and operational effectiveness of the entity. Their contributions shape the overall vision and ensure that critical objectives are met, reflecting a deep commitment to the organization's success.
3. Person with Significant Control (PSC):
   This term pertains to individuals who possess considerable influence or control over a company, often characterized by their ownership of more than 25% of the company’s shares or voting rights. These individuals can significantly shape the direction and decision-making processes within the organization, as their substantial stake grants them a prominent role in governance and strategy.
4. Authorized Corporate Service Provider (ACSP):
   Often referred to as a Companies House authorized agent, this individual or organization possesses the official authorization to represent businesses in a variety of regulatory matters. Their role is vital in ensuring that companies adhere to the intricate web of laws and regulations governing their operations, from filing necessary documents to maintaining compliance with industry standards. By acting on behalf of companies, they help navigate the complexities of regulatory requirements, ultimately safeguarding the interests of the businesses they represent.
5. Filer for a Company:
   This pertains to individuals—particularly company secretaries—who play a crucial role in ensuring that important documents and filings are accurately submitted to the relevant regulatory authorities on behalf of the company. These professionals not only manage compliance with legal and regulatory requirements but also facilitate smooth communication between the company and governing bodies, ensuring that all necessary paperwork is completed in a timely and efficient manner. Their attention to detail and organizational skills are essential in maintaining the company’s good standing and upholding its reputation.

In most situations, once your identity has been thoroughly verified and confirmed, you will not have to repeat the verification process. This streamlined approach ensures a smoother experience for you. However, please be aware that you may be asked to verify your identity again if there are specific circumstances that necessitate it.

What is a Companies House personal code?
Beginning in April 2025, Companies House will implement a major initiative to improve corporate governance by requiring mandatory identity verification for individuals linked to UK companies. This initiative is supported by the Economic Crime and Corporate Transparency Act 2023, which aims to combat fraud and enhance transparency within the corporate sector.

Starting on November 18, 2025, identity verification will be mandatory for millions of directors and other key personnel involved in the operations of UK companies. This process aims to ensure accurate identification of individuals, which will help reduce the risk of identity theft and fraudulent registrations.

Upon the successful verification of an individual's identity, Companies House will issue a unique personal code that serves as a vital identifier. This code, a carefully crafted sequence of 11 characters, is artfully formatted into three distinct groups, separated by two dashes for ease of recognition (for instance, BA3-11SF-8TY7).

This personal code is more than just a string of characters; it is an essential tool for secure identification, granting users access to a variety of services while ensuring the integrity and reliability of corporate records. The thoughtful design of this code underscores its importance in safeguarding identity and facilitating seamless interactions with the organization.

Any individual undertaking one or more of the following roles—whether for a single company or multiple companies—must obtain a Companies House personal code to comply with UK regulations:

1. Individual Directors of UK Companies:
   This encompasses all individuals who occupy the role of director in any company that is officially registered in the United Kingdom. This applies regardless of whether these individuals reside in the UK or elsewhere, as well as irrespective of the geographical location of the company's main office or headquarters.
2. Individual Members of UK Limited Liability Partnerships (LLPs):
   Every individual who serves as a partner in a limited liability partnership (LLP) is required to obtain a personal code. This requirement stems from the fact that LLPs are recognized as distinct legal entities within the UK legal framework. By acquiring a personal code, partners enhance their compliance with regulatory standards and ensure the proper functioning of the partnership, reinforcing the unique legal status that separates the LLP from its individual members.
3. Individuals with Significant Control (PSCs):
   This term describes individuals who wield significant influence and control over a UK company. This control can manifest in various ways, including the ownership of shares or voting rights that surpass 25% of the company's total equity. Such individuals play a crucial role in decision-making processes and can significantly impact the company's direction and governance.
4. General Partners of UK Limited Partnerships:
   Individuals who hold the role of general partners in limited partnerships are now required to obtain a personal code. This code will play a vital role in ensuring compliance and facilitating communication within the partnership. Further details regarding this requirement are anticipated and will be shared in the near future, providing clarity on the process and its implications.
5. Representatives of Corporate Officers and Other Registrable Persons (ORPs):
   Individuals who represent corporate entities or other registrable persons that are mandated to register their information with Companies House will also be required to obtain a personal code. This personal code is an essential security measure to ensure the integrity of the registration process. More detailed information regarding the process and requirements for securing this personal code will be communicated in the future.
6. Authorized Corporate Service Providers (ACSPs):
   Individuals or organizations submitting documents on behalf of a company as an Authorized Company Service Provider (ACSP) are required to obtain a unique personal code. This code is essential for streamlining the registration process and ensuring adherence to regulatory standards, thereby promoting accountability and facilitating compliance in their operations.

t is crucial for anyone engaged with UK companies to acquire a personal code, irrespective of their country of residence. For example, a director overseeing the operations of a UK company while residing in the sunny Mediterranean island of Malta is still mandated to obtain a Companies House personal code.

This requirement is essential for fulfilling their legal responsibilities and ensures that they remain compliant with UK regulations. By having this personal code, all relevant parties are clearly identifiable within the corporate framework, which significantly enhances transparency and accountability in the intricate structure of UK businesses. This practice not only fosters trust among stakeholders but also upholds the integrity of the corporate environment in the UK.

A personal code is not necessary for certain individuals under specific outlined conditions:

1. Company Secretary:
   An individual who serves exclusively as a company secretary, without taking on any additional roles within the organization, is not obligated to acquire a personal code. This exemption allows the company secretary to focus entirely on their duties without the added requirement of personal identification, streamlining their responsibilities and enhancing efficiency within the company’s administrative framework.
2. Shareholder:
   A shareholder is not obligated to acquire a personal code as long as they do not meet the criteria for being classified as a person with significant control (PSC) due to their share ownership in the company. This exemption is applicable to individuals whose stake in the company is not substantial enough to influence or dictate the company’s decision-making processes, ensuring that they remain outside the realm of significant control. Consequently, these shareholders can maintain their investment without the added responsibility of compliance associated with PSCs.
3. Transitioning Individuals:
   Individuals who have recently transitioned away from important roles—such as a director, a person with significant control, or a member of a limited liability partnership (LLP)—will be exempt from the requirement to obtain a personal code. This exemption is specifically applicable if their departure from these positions occurs prior to the implementation of new regulatory requirements, set to take effect on 18 November 2025. As a result, these individuals will not be subject to the identity verification processes associated with roles they no longer occupy, allowing for a smoother transition without the administrative burdens tied to past responsibilities.

To obtain a personal code, it is essential to accurately verify an individual’s identity. This verification process can be divided into two main methods:

1. Self-Verification Options:
   
   • Gov.UK ID Check App: This mobile application enables users to verify their identity using their smartphones. They can scan identification documents and follow the app’s guided verification process.
   • Gov.UK One Login Website: This online platform allows users to securely create an account and submit their identification details for electronic verification. It features a user-friendly interface that simplifies navigation.
   • In-Person Verification at a Post Office: Individuals can visit a local Post Office, where staff will help verify their identity by checking official documents like passports or driving licenses. This option is perfect for those who prefer in-person interaction.
2. Verification by Approved Customer Service Providers (ACSPs):
   
   • Document Inspection: An ACSP can verify identity by directly examining physical documents provided by the individual. This process includes checking the validity and authenticity of identification papers to ensure their legitimacy.
   • Electronic Verification Services: Advanced electronic services enable ACSPs to verify an individual's identity quickly and accurately. This process typically involves accessing secure databases to cross-reference the information provided by the individual.

It is essential to emphasize that all Authorized Client Service Providers (ACSPs) must be officially registered and strictly adhere to a comprehensive set of regulatory requirements when it comes to verifying their clients' identities. These requirements encompass maintaining robust data security measures, adhering to applicable privacy laws to protect client information, and employing skilled personnel who are properly trained to handle the intricate process of identity verification. Ensuring these standards not only fosters trust between service providers and their clients but also safeguards the integrity of the entire verification system.

Companies House will issue a personal code after successful verification, regardless of the route taken. An Authorised Company Service Provider (ACSP) must inform Companies House to receive the code once the identity check is completed.

Unlike the authentication codes that companies have the flexibility to choose, individuals are assigned a personal code that they cannot customize. This code is designated by Companies House, ensuring a standardized approach to identity verification for individuals.

The allocated code will be sent directly to the individual, regardless of who submitted the application. Therefore, it is essential to provide a personal email address for the individual, even if an accountant registered as an ACSP is conducting the identity check. If an accountant wishes to file on behalf of a verified individual, they must request the code from their client.

Companies House regards the personal code as a secure piece of information, akin to a password. Therefore, this code will not appear on the public online register. Individuals are encouraged to keep their code safe and secure, similar to a PIN number or any unique code, and to share it only with trusted individuals who will file on their behalf.

It’s important to understand that individuals typically need to verify their identity and obtain a personal code only once. This code remains valid unless Companies House has evidence of fraud or an error, in which case they may require the individual to re-verify their identity. Unless otherwise stated, original identity verification remains valid even if the individual changes their name.

An individual must obtain a unique personal code from Companies House, which is used to identify them across their business activities. This personal code will be applicable to all current and future roles the individual holds within various companies and organizations.

Beginning on 18 November 2025, it will be mandatory to supply a valid personal code to Companies House when an individual is appointed in the following capacities:

• As a director of a registered company, taking on the responsibilities associated with leading the organization and ensuring compliance with relevant laws and regulations.
• As a member of a Limited Liability Partnership (LLP), where they will participate in the management and operational decisions of the business while enjoying limited liability protection.
• When recognized as an individual with significant control (PSC), indicating that they have substantial influence over the company’s decisions or operations.

It is crucial to understand that the personal code must be submitted at the time of appointment to any new role within an organization. This requirement is mandatory, even if the individual has previously provided their personal code to Companies House for other appointments, whether within the same company or across different entities. By enforcing this streamlined process, we aim to significantly enhance transparency and accountability in corporate governance, fostering greater trust and integrity in the business environment.

Transitional rules will apply to individuals in roles within companies that are in existence as of November 18, 2025, or another date determined by Companies House. As part of their first annual confirmation statement after this implementation date, these companies must provide a personal code for each director or LLP member.

Additionally, personal codes for Persons of Significant Control (PSCs) must now be confirmed through a new type of transaction, which will follow a timetable yet to be established by Companies House. This is different from the previous understanding that they would be included in the first confirmation statement. Typically, the deadline for submitting the personal code will be either within 14 days after the anticipated date of the first confirmation statement (if the PSC is also a director of the company) or within the first 14 days of the individual’s birth month (if the PSC is not a director).

Starting from a date that has yet to be determined, general partners of limited partnerships will be required to obtain a personal code through a process of identity verification. This requirement will be gradually implemented for partners of existing limited partnerships, similar to the process currently in place for established UK companies.

Starting in spring 2026, those filing on behalf of a company—including those registered as Authorized Company Service Providers (ACSP)—must include their credentials with each submission to Companies House.

The Companies House personal code is not necessary in the following specific circumstances:

1. Termination of a Director or LLP Member:
   When formally concluding the tenure of an existing director or a member of a Limited Liability Partnership (LLP), there is no need to provide a personal code. This applies regardless of whether the termination is voluntary or due to other circumstances.
2. Removal of a Person with Significant Control (PSC):
   If you are in the process of removing someone recognized as a PSC from the company's records, the personal code will not be necessary. This ensures that the administrative process is efficient during such transitions.
3. Updating Details of Existing Individuals:
   When making administrative updates to the information related to an existing director, LLP member, or Person with Significant Control (PSC)—such as changing a director's service address or adjusting the nature of control held by a PSC—a personal code is not required. This policy helps companies keep their records accurate without unnecessary complications.
4. Filings Made Before the Implementation Date:
   Any filings submitted before the implementation date of November 18, 2025, will not require the inclusion of a personal code. This change aims to streamline the filing process during this transitional phase.

For companies and LLPs that are operational as of November 18, 2025, it is essential to understand that a complete list of personal identification codes for directors and LLP members who require identity verification must be submitted with the first confirmation statement. However, it is important to note that there is no need to repeat the confirmation of these personal codes in subsequent confirmation statements; this requirement is a one-time obligation. This streamlined approach allows businesses to focus on compliance without facing excessive administrative burdens.