Every company, including those that are dormant or not actively trading, is legally obligated to file a confirmation statement at least once each year. This important document serves to verify that the information we maintain about your company is up to date and accurate.

It is essential to file a confirmation statement even if there have been no changes or updates regarding your company’s details during the review period. Consistent compliance ensures transparency and supports the integrity of company records.

As of 5 March 2024, there will be an additional requirement to declare that the intended future activities of your company are lawful, in alignment with statutory regulations.

Failure to submit your confirmation statement by the specified deadlines can result in significant consequences. Companies House may impose a financial penalty for non-compliance, and in severe cases, your company may be struck off the Companies House register entirely, which would terminate its legal existence. Therefore, it is crucial to adhere to these filing requirements to maintain the good standing of your company.

How to File Your Confirmation Statement.
To file your confirmation statement, access the Companies House online portal. Ensure you have your password and authentication code on hand, as these are necessary for the filing process. If you do not possess these credentials, you will need to complete the registration process for online filing, which involves creating an account and verifying your identity.

Updating Your Company’s Details.
Before you proceed with submitting your confirmation statement, it is crucial to thoroughly review your company’s details in the register. This includes checking the company name, registered office address, director and shareholder information, and any other relevant details. If you identify any incorrect or outdated information, you must update these records before filing. Maintaining accurate and current information is essential for compliance with legal requirements and helps ensure smooth operations for your business.

Modifications You Can Make When Submitting Your Confirmation Statement.
When filing your confirmation statement, you have the opportunity to update various sections related to your company's operations and structure. The statement includes an additional information section that should be completed if there have been any significant changes in the following areas:

1. Standard Industrial Classification (SIC) Code:
   If your business activities have shifted or expanded, you should update the SIC code to reflect the current primary business activity. This ensures that your company is classified accurately within the appropriate industry category.
2. Statement of Capital:
   Any alterations in your company's share capital—such as the issuance of new shares, changes in the nominal value of shares, or any share cancellations—should be clearly detailed in the statement of capital.
3. Trading Status of Shares:
   If there have been changes regarding the trading status of your shares, such as moving from private to public trading, or if shares have become restricted, it is crucial to update this information.
4. Exemption from Maintaining a Person with Significant Control (PSC) Register:
   If your company is no longer exempt from keeping a PSC register, or if you have gained or lost such an exemption, this should be noted. Accurate information is essential for compliance with transparency regulations.
5. Shareholder Information:
   Any updates to shareholder details, such as the addition of new shareholders, changes in shareholdings, or the removal of existing shareholders, must be reflected in this section to maintain the accuracy of your company records.

Filing these updates ensures compliance with legal requirements and provides clarity regarding your company's current structure and status.

Review Period for Confirmation Statements: Detailed Guidelines.
As a company, you are mandated to file at least one confirmation statement within a 12-month period. The review period for filing this statement begins on one of the following two dates:

• The date your company was officially incorporated.
• The date you submitted your most recent confirmation statement.

It is essential to be aware that you must file your confirmation statement within 14 days following the conclusion of your review period. Failure to do so may result in penalties or additional legal complications for your business. To ensure compliance, keep track of your filing dates and consider setting reminders to avoid missing the deadline.

Changes to Confirmation Statements.
The Economic Crime and Corporate Transparency Act has implemented significant modifications to the regulations surrounding confirmation statements. It is crucial for companies to be aware that failing to file their confirmation statements by the designated deadline may result in financial penalties, which can escalate if non-compliance continues.

Under this legislation, every registered company, including those classified as dormant or non-trading, is required to submit a confirmation statement at least once every year. This annual filing serves the essential purpose of ensuring that the information recorded by Companies House accurately reflects the current status and details of the company.

It is important to note that even if there have been no alterations—such as changes in director details, registered office address, or significant shareholdings—companies must still file a confirmation statement. This requirement reinforces the obligation for all companies to maintain transparent and up-to-date records, which foster accountability and enhance trust in the corporate environment.

Registered Email Address Requirement.
In accordance with the legislation, all companies are mandated to supply a registered email address. This email address will serve as the primary means of communication between the company and Companies House, ensuring that important notifications and information are delivered efficiently. It is important to note that this email address will remain confidential and will not be disclosed to the public.

For newly incorporated companies, a registered email address must be provided at the time of incorporation, effective from March 4, 2024. This requirement is designed to facilitate prompt communication from the outset of a company’s existence.

For existing companies, it is necessary to provide a registered email address when submitting the next confirmation statement. This statement must have a date of March 5, 2024, or later. Adhering to this requirement is crucial for maintaining compliance with regulatory obligations and ensuring seamless communication with Companies House.

Statement to Confirm Company Lawfulness.
All companies are mandated to verify that their planned future activities comply with applicable laws and regulations. This verification is essential for ensuring that the company operates within the legal framework governing its operations.

As part of your annual confirmation statement, it is necessary to include a declaration affirming the lawfulness of upcoming business activities. Please be aware that without this declaration, you will not be permitted to submit your confirmation statement.

This requirement will take effect for all confirmation statements with a statement date on or after March 5, 2024. It is crucial for companies to take this obligation seriously to avoid compliance issues and maintain good standing with regulatory authorities.

Reporting Shareholder Information.
In the near future, you will be required to provide Companies House with the complete names of all shareholders associated with your company when you submit your confirmation statement. This means you will need to compile and present a detailed list of all shareholders, which you will only need to do once during this process.

However, if your company falls under the regulations of DTR5 (Daily Trading Report 5), you will not be subject to this requirement. For companies that are publicly traded, it is important to note that you only need to report shareholders who hold 5% or more of the total shares, meaning that minor shareholders do not need to be disclosed.

Furthermore, companies that qualify for an exemption from providing details about individuals with significant control (PSC) are also expected to specify this exemption upon request. This includes information about where the company's shares are publicly traded and the specific regulated market that oversees these transactions.

We will keep you updated regarding the implementation date of these new reporting measures, and until then, no immediate action is necessary on your part.

If there have been no changes since your last confirmation statement or the incorporation of your company, you are still required to file a confirmation statement. This requirement stands even if your company is not actively trading or is classified as dormant.

To submit your confirmation statement, you will need to have your unique Company Number, as well as your WebFiling login credentials. These details are crucial for accessing the online filing system.

Directors and Secretary.
If you have appointed a new director or secretary for your company, or if there have been any changes to the details of an existing director or secretary—such as name, address, or appointment date—it is crucial to promptly update this information with Companies House. This ensures compliance with legal obligations and maintains accurate records. Furthermore, if you have terminated the role of any existing director or secretary, you must also notify Companies House about their removal to reflect the current management structure of your company.

Persons with Significant Control (PSC).
Persons with Significant Control are defined as individuals or entities that exhibit control over the company, typically characterized by one or more of the following criteria:

• They hold more than 25% of the issued shares in the company.
• They possess more than 25% of the voting rights associated with the shares.
• They have the authority to appoint or remove the majority of the board of directors.

It is mandatory to maintain an up-to-date register of PSCs as part of your company records, ensuring transparency and compliance with regulations.

Company’s Registered Office Address.
The registered office address serves as the legal address where your company is officially registered. This is the location where all essential correspondence from HMRC and Companies House will be directed. It's important to note that the registered office can differ from your trading address—for example, if your company operates a retail store at a separate physical location. Keeping this address updated is vital as failure to do so could lead to missed communications or legal documents.

Standard Industrial Classification (SIC).
The Standard Industrial Classification (or SIC code) provides a systematic way to classify your business activities. It is essential to accurately reflect the nature of your operations, especially when filing tax returns or applying for funding. If your business has expanded into new sectors or introduced new activities within the past year, you can amend your SIC code or add additional codes to reflect these changes comprehensively.

Statement of Capital.
The Statement of Capital summarizes your company’s issued shares, detailing the total number of shares, their nominal value, and the types of shares issued (e.g., ordinary shares, preference shares). Normally, companies begin with a base structure of one ordinary share owned by the director. However, if you have issued additional shares or introduced new share categories in the past 12 months, it is imperative to document these changes accurately in the Statement of Capital to ensure consistent and transparent reporting.

Trading Status of Shares.
If your company’s shares have begun trading on a stock exchange—such as the London Stock Exchange—it is critical to inform Companies House of this change in status. This notification is necessary for regulatory compliance and reflects the public nature of your company's equity.

Exemption from Keeping a PSC Register.
In certain circumstances, you may apply for an exemption from maintaining a public register of PSCs, which allows you to keep the details of all or some PSCs confidential. For example, listed companies automatically qualify for this exemption, yet they still need to apply formally to maintain their privacy while complying with other regulatory obligations.

Shareholder Information.
It is vital to keep an accurate record of shareholders within your company. If you have new shareholders being added to the company, or if any individuals no longer hold shares and need to be removed from the register, this information must be updated with Companies House. Additionally, you can adjust the number of shares held by each shareholder as necessary. Keeping this information current is crucial for maintaining the integrity of company records and for any future distribution of dividends or during potential company acquisitions.

Do I still need to file a confirmation statement if my company is dormant?

Absolutely. Each company, regardless of its trading status, is required to file a confirmation statement with Companies House annually. This obligation applies equally to dormant companies—those that are not actively conducting business or generating income.

Neglecting to file this statement can result in significant consequences, including fines and potential legal action just like those faced by companies that are actively trading. If you receive a warning letter from Companies House regarding your filing status, it is important not to overlook it simply because your company is dormant. Taking prompt action in response to such communications can help you avoid complications and ensure compliance with UK company law.

To maintain compliance with legal requirements, dormant company accounts must be accurately filed with Companies House, while "Nil" accounts need to be submitted to HM Revenue and Customs (HMRC). This essential service is exclusively available to directors who are residents within the United Kingdom.

Each year, it is mandatory for all registered companies to submit their accounts to Companies House, independent of whether the company has engaged in any trading activities. Noncompliance can lead to automatic penalties accruing at a rate of £150 per month, or part thereof, for any overdue submissions. This can significantly increase costs over time if timely filings are neglected.

In addition, if your company has not been classified as a dormant entity via your Standard Industrial Classification (SIC) code, you are obligated to file a corporation tax return with HMRC. Failing to meet this requirement can also result in further automatic penalties, compounding the financial implications of noncompliance.

For companies that have remained inactive in trading, we offer a comprehensive service to submit both the dormant accounts and the "Nil" corporation tax returns to the relevant authorities. This ensures that your company adheres to all necessary regulations, preserving its good standing.

Our dormant accounts filing service not only includes the timely submission of these documents but also encompasses the renewal of your company's registered office address and the director's service address for a seamless year of operations. Additionally, we provide forwarding of all official correspondence for a full year, ensuring you never miss important communications. This valuable service is offered at a competitive price of £75.

What information do I need to file my Confirmation Statement?
If your company was established through our services, you typically won’t need to provide any additional information to complete your confirmation statement. However, in the rare instance that further details are required, we will notify you promptly via email.

By opting for our Confirmation Statement Service, you can significantly reduce the burden of annual administrative tasks, allowing you to dedicate more time and resources to the growth and management of your business.

For those who are pressed for time, we also offer an express service for filing your confirmation statement. This premium option enables us to file your confirmation statement within just 24 hours, excluding weekends and bank holidays—making it an ideal solution for any last-minute filings you may need.

Important Note: While delayed submissions do not incur financial penalties, neglecting to file a confirmation statement is classified as a criminal offense. It is essential to submit your confirmation statement as soon as possible to avoid complications. The failure to file can lead Companies House to conclude that your company is no longer operational, potentially resulting in your company being dissolved. Therefore, timely submission is crucial for maintaining your company's good standing.

Dormant Company Confirmation Statement: An In-Depth Guide.
Is your company classified as dormant? Even if it isn’t actively involved in trading activities, you still have crucial filing obligations to meet with Companies House. One of these obligations is the Confirmation Statement. At Dormant Company Services, we specialize in providing comprehensive support to help you prepare and submit your Dormant Company Confirmation Statement efficiently and accurately.

What is a Dormant Company Confirmation Statement?
A Confirmation Statement is an annual document that every UK company, including dormant companies, is legally required to file with Companies House. This statement serves to confirm that the information Companies House maintains regarding your company is accurate and updated. For dormant companies, this generally involves verifying that there have been no changes to key company details, including:

• Directors and Officers: Confirmation that the individuals holding these positions have not changed.
• Registered Office Address: Verification that the official address of the company remains the same.
• Share Capital: A statement confirming that there have been no alterations in share capital, if applicable.

Why is the Dormant Company Confirmation Statement Important?
Submitting your Confirmation Statement is not only a legal obligation under the Companies Act 2006, but it is also essential for maintaining your company's good standing. Failure to file the Confirmation Statement by the specified deadline can lead to serious repercussions, including:

• Financial Penalties: Companies House may impose fines for late submissions.
• Striking Off Risk: Persistent non-compliance could result in your company being removed from the Companies House register.

A properly and timely filed Confirmation Statement:

• Ensures that your company’s critical information remains accurate and accessible to the public.
• Demonstrates your commitment to complying with Companies House regulations, which can be beneficial for your company's reputation.
• Helps avert potential complications that could arise if you decide to resume trading or undertake business activities in the future.

Our Dormant Company Confirmation Statement Services.
At Coddan CPM company filing services, we aim to streamline the Confirmation Statement filing process for dormant companies. Our enhanced suite of services includes:

1. Comprehensive Preparation of your Confirmation Statement:
   Our team will meticulously gather all necessary information, ensuring that your Confirmation Statement is prepared in the correct format, ready for submission.
2. Electronic Filing with Companies House:
   We will handle the electronic submission of your Confirmation Statement directly to Companies House, saving you time while ensuring compliance with all filing regulations.
3. Thorough Review of Company Information:
   Before filing, we conduct a detailed review of the information held by Companies House to ensure that it reflects your company’s current status accurately.
4. Expert Guidance:
   Our knowledgeable team is on hand to answer any questions you might have regarding Dormant Company Confirmation Statements and related company secretarial issues. We provide clarity on the requirements and help you navigate the filing process.
5. Transparent and Competitive Pricing:
   We offer clear and competitive pricing for our Confirmation Statement services, ensuring no hidden fees.
6. Swift Turnaround Times:
   Understanding the importance of timely filing, we focus on delivering a fast and efficient service, so you won’t miss deadlines.

Who Needs Dormant Company Confirmation Statement Services?
Any entity registered in the UK that is classified as dormant and has not conducted any significant accounting transactions must file a Confirmation Statement. This includes:

1. Newly Established Companies:
   Entities that have formed but have not yet engaged in trading activities.
2. Inactive Companies:
   Companies that previously traded but have ceased all trading activities without being dissolved.
3. Non-Trading Holding Companies:
   Companies primarily holding interests in other companies without engaging in active trade.

What Information is Required for a Dormant Company Confirmation Statement?
For dormant companies, the information required for the Confirmation Statement is typically minimal but essential. It generally includes:

1. Company Registration Number:
   The unique identifier assigned to your company by Companies House.
2. Registered Office Address:** The official address where your company's documents are sent.
3. Details of Directors and Company Secretary:
   Information concerning the current directors and any company secretary, if applicable.
4. Confirmation of No Significant Accounting Transactions:
   A declaration of the inactivity concerning significant financial transactions.
5. Statement of Capital:
   If relevant, an outline of the company’s share capital.

Benefits of Choosing Dormant Company Services.

• Save Time and Reduce Stress: We manage the entire Confirmation Statement process, allowing you to focus on other important aspects of your business.
• Ensure Legal Compliance: With our meticulous handling of your filing, you can avoid penalties and protect your company’s good standing.
• Receive Expert Support: Our experienced team is readily available to provide clarity and guidance on any queries or concerns you may have.
• Peace of Mind: Rest assured that your Confirmation Statement is in expert hands, reducing the worry associated with compliance commitments.

Don’t risk missing the deadline for your Confirmation Statement. Reach out to Dormant Company Services today for a complimentary consultation, and let us handle your filing requirements with the utmost professionalism and efficiency.

What happens if I don’t file a confirmation statement?.


1. Financial Penalties:
   Companies House imposes financial penalties on companies that fail to file their confirmation statements by the required deadline. These penalties can escalate with repeated offenses, resulting in significant financial burdens that may hinder the company's ability to operate effectively.
2. Compulsory Strike-off:
   If a company consistently neglects to file its confirmation statements, Companies House can initiate the process of compulsory strike-off. This legal action leads to the removal of the company from the official register, ultimately resulting in its dissolution and loss of legal identity. The company will no longer be able to trade, own property, or enter into contracts.
3. Disqualification of Directors:
   Directors of a company that is dissolved due to non-compliance with filing requirements may face disqualification from serving as directors in the future. This disqualification can last from 2 to 15 years, severely limiting their opportunities to participate in other businesses and serve in leadership roles.
4. Tax Implications:
   Failing to file confirmation statements can lead to inaccuracies on the public register, which in turn can create complications with tax authorities. Such discrepancies may result in incorrect tax assessments, delayed filings, and potential fines or penalties from HM Revenue and Customs (HMRC).
5. Suspension of Trading:
   Inaccurate or outdated information on the public register can lead to the suspension of the company’s trading activities. This suspension can cause significant disruption to business operations, resulting in loss of revenue, customer trust, and market opportunities. Companies may also face challenges in obtaining financing or entering into agreements with suppliers and partners due to their uncertain status.

Overall, failing to file a confirmation statement can have serious repercussions that may jeopardize the viability and reputation of a company. It is crucial for businesses to stay compliant with their filing obligations to avoid these negative outcomes.

An overdue confirmation statement can arise from several factors, including:
Unfamiliarity with Submission Deadlines: Companies are required to submit their confirmation statement within 14 days following the end of their 12-month reporting period. To ensure compliance and avoid tardiness, it is essential for businesses to familiarize themselves with these deadlines. Setting up annual reminders well in advance can be a helpful strategy. Additionally, utilizing calendar alerts and tracking important dates online can greatly enhance your ability to meet these obligations.

Administrative Errors: Overdue confirmation statements frequently result from administrative oversights, such as miscommunication or clerical mistakes. To mitigate these risks, directors should implement a system for regularly reviewing filing responsibilities and deadlines. This could include creating checklists or schedules that outline specific tasks and deadlines. Moreover, appointing a dedicated team member or hiring an external consultant to handle administrative procedures can significantly reduce the likelihood of errors and ensure timely filings.

Neglecting to Update Changes in Company Information: Failing to promptly update any changes in the company's information—such as changes in directors, registered office addresses, or significant shareholder details—can lead to overdue submissions. It is vital to monitor any developments within the company closely and take immediate action to reflect these changes in the confirmation statement. Establishing a routine to review and update company records regularly can help in maintaining compliance and avoiding any lapses.

By addressing these factors proactively, companies can significantly improve their ability to submit confirmation statements on time and uphold regulatory standards.

Who is responsible for filing a confirmation statement?
The responsibility for filing a confirmation statement lies primarily with the directors of a company. They must ensure that the confirmation statement is accurately completed and submitted to Companies House within the designated time frame to maintain compliance with regulatory requirements.

In some cases, directors may delegate this obligation to a company secretary, who can manage the details of the filing process, including gathering necessary information and ensuring timely submission. It is important for directors to oversee this process to ensure that the information provided is current and reflects any changes occurred within the company.

For Limited Liability Partnerships (LLPs), the responsibility shifts to designated members. These members are tasked with preparing and filing the confirmation statements on behalf of the LLP, ensuring that all required information is submitted accurately and on time. Understanding and fulfilling these responsibilities is crucial for the legal standing of both companies and LLPs.