Acquire a Certificate of Incumbency for only £45 + VAT within 48-hours

✓ What is the Certificate of Incumbency in the legal terms? How to order and purchase a legal Certificate of Incumbency in the U.K. (England and Wales, Scotland or Northern Ireland)?

An incumbency certificate is a corporate document that lists those authorized to enter into financial or legally binding transactions on a firm’s behalf. In the U.K. there is no official document called a “Certificate of Incumbency”, it can be made and signed by a company director or another legal professional. A notary public, solicitor can prepare a certificate having verified information at Companies House website

A certificate of incumbency is a legal document that verifies a company’s officers, directors, shareholders, and their authority to act on behalf of the company. It’s also known as an incumbency certificate, a register of directors, or a secretary certificate.
What’s it used for? Confirming authority?
A certificate of incumbency confirms who has the authority to sign contracts, make decisions, and enter into legally binding transactions.
Establishing compliance
A certificate of incumbency helps ensure compliance with regulations, especially for businesses that operate internationally or across state lines.
Verifying signatories
A certificate of incumbency verifies the signatories of contracts and large transactions.
Establishing a company’s structure
A certificate of incumbency shows the organizational structure of a company and the legitimacy of its key decision-makers.

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An incumbency certificate records the identities of a firm’s current directors, officers, and some key shareholders. A financial institution can request an incumbency certificate when the company applies to open a bank account or initiates a major transaction. An incumbency certificate determines who can legally bind the company in contractual agreements.

To purchase a Certificate of Incumbency online in the UK, use the services of a company formation agent or our online platform that offers company secretarial services, where you can typically access the option for to order a Certificate of Incumbency by providing your company name and paying the fee; most services will allow you to complete the process entirely online.

Simple purchase this service and let us know a company name, registration number and information you would like to include on the document. If you have already obtained a certificate of incumbency, you should first arrange for this to be certified by a UK notary public or solicitor.

A certificate signed by the secretary of a company (or, for an LTD without officers, a director or managing director) and delivered at the closing of a transaction which certifies the names, titles, and signatures of the individuals executing the operative agreements and all other documents necessary for the completion of the transaction. If the incumbency of the secretary needs to be certified as well, one of the other officers must countersign the certificate.

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The function of the incumbency certificate is to prove that the specified individuals are authorised to enter into legally binding transactions on behalf of the company. Running a company involves a lot of paperwork. There are many forms that need to be filed with the state--some that will depend on what your business structure is, and some that are optional but good to have.

You can place a request through Companies House’s authorized agent online, alternatively you can call our Companies House’s licensed agency on 0207 935 5171 and request a Certificate. Before obtaining a Certificate of Incumbency, we will be required to carry out the number of checks to ensure that the business is in a Good Standing with Companies House. A Certificate of Incumbency is the perfect way to show that a business is up to date with its filing and statutory requirements, order now from £45 now!

Even after a few years of being in the world of business, you may still feel overwhelmed by legal terms and documents you never even knew existed. A Certificate of Incumbency is one of these important, but not necessarily well-known, documents. A Certificate of Incumbency, sometimes also called an incumbency certificate, is a legal document issued by a corporate entity--Limited Liability Company (LTD) or a corporation--that establishes who the directors, officers, and key stakeholders are. It specifies who each person is and what position they hold.

This document most commonly serves as validation for identifying who is able to enter into legally binding agreements on behalf of the company, or in other words, who the company’s signatories are. A company’s secretary or a business secretarial agent will draft up a Certificate of Incumbency document and usually will include the corporate seal. It can be notarized by a public notary, but this is not necessarily required. It tends to vary from state to state, so ensure you know your local regulations (or at least hire a legal expert who can guide you through them!).

Since this is considered an official act of the company with the Companies House as the officer in charge of records, the Certificate is an official corporate document and third parties will accept its validity. In addition to the officers’ names and titles, the Certificate of Incumbency includes whether or not they were elected or appointed, and how long their term is. Oftentimes, the document will include each officer’s signature as well, in order to provide a sample for verification.

Some of the common times that a Certificate of Incumbency will be requested will be when the company is setting up its financial accounts. For example, when you first go into a bank to open up your corporate account, they will want to verify that whoever is there is authorized to open accounts in the company’s name.

If you want to bring on legal counsel, they will need to verify the identity and position of the person who is establishing the relationship and also to know who the main decision-makers in the company are, if they’re not dealing with the lawyers directly from the start. They will need to know this in order to get their signature on any official and legally binding documents issued on behalf of the company.

Oftentimes, the Certificate of Incumbency will be required when making any overseas deals. When you have to send the document over to an international organization, you will likely have to attach an Apostille to the notarized Certificate, if the foreign country are members signed onto the Hague Convention.

To or order and purchase a Certificate of Incumbency online in the UK at low-cost, you can use the services of a company formation agent like the Coddan CPM Ltd Formations, where you can typically get a Certificate of Incumbency for £45.00 which includes the cost of issuing - delivering the document, simply provide your company name and registered number to place an order online. Here you will be able to obtain a certified documents, we can prepare and legalize a certificate of incumbency for any UK incorporated business entity quick and easy.

To fast and easy legally obtain a Certificate of Incumbency in England and Wales, Scotland and in Northern Ireland, you can:
Contact the trusted company’s corporate secretary, Like Coddan CPM:
The corporate secretary is responsible for keeping a company records up-to-date and can prepare and issue the certificate of incumbency for you.
Contact the trusted and experienced business registered agent like Coddan CPM:
A UK-based business registered agent can provide or help to prepare and issue a certificate of incumbency quickly and at the low filing fee.
Consult a law-firm Like Coddan CPM:
A corporate business law-firm can draft a certificate of incumbency that meets the legal and business requirements in the United Kingdom.
Contact a public-notary firm:
A notary public can verify the information from the UK Companies House register and prepare the certificate of incumbency. Read a notary’s guide what is a certificate of incumbency and how it differs to get a certificate of good standing.

✓ Purchase and obtain a certified certificate of incumbency in the UK’s state. Is the Certificate of Incumbency and a Certificate of Good Standing same document?

No, a “certificate of incumbency” and a “certificate of good standing” are not the same thing; while both relate to a company’s legal status, a certificate of incumbency details the current officers and directors of a company, while a certificate of good standing verifies that the company is in compliance with all necessary legal requirements and is registered to do business in a particular jurisdiction; essentially, the incumbency certificate focuses on who is authorized to act on behalf of the company, while the good standing certificate confirms the company’s overall legal standing.
Key differences - information provided:
A certificate of incumbency lists the names and positions of a company’s current officers and directors, including details like shareholdings, while a certificate of good standing simply states that the company is in good standing with the relevant regulatory body.
Issuing authority:
A certificate of incumbency is usually issued by the company itself, while a certificate of good standing is issued by the government agency responsible for business registrations in the jurisdiction.
When to use a Certificate of incumbency:
When you need to verify the authority of individuals to act on behalf of a company, such as when opening a bank account or entering into a legal contract.
When to use a Certificate of good standing:
When you need to prove that a company is legally registered and compliant with all necessary regulations, like when applying for a business loan or registering as a foreign entity in another state.

A “certificate of incumbency” verifies the identities and positions of a company’s current officers and directors, essentially confirming who is authorized to act on behalf of the company, while a “certificate of good standing” confirms that a company is registered and compliant with all necessary legal requirements in its jurisdiction, indicating its overall legal status and ability to do business; the key difference is that the incumbency certificate details the company leadership, whereas the good standing certificate simply verifies the company’s legal standing with the state or relevant authority.
Key points about a Certificate of Incumbency:
Focus on leadership: Lists the names and positions of current company officers and directors.
Issued by the company:
Prepared and signed by the company itself, usually by the corporate secretary.
Used for verifying authority:
Needed when confirming who is authorized to sign contracts or open bank accounts on behalf of the company.

✓ LLP and Certificate of Incumbency’s

A “LLP certificate of incumbency” refers to a document issued by a Limited Liability Partnership (LLP) that officially lists the names and positions of its current managing members or directors, essentially proving who is authorized to act on behalf of the company in legally binding transactions; it acts as a verification of the company’s current leadership structure and is often required by banks, financial institutions, or other third parties when dealing with the LLP.
Key points about an LLP certificate of incumbency:
Purpose:
To confirm the identities of individuals with authority to sign contracts or make decisions on behalf of the LLP.
Information included:
Company name, registration number, names of managing members/directors, their titles, and sometimes their signatures.
Who issues it:
Typically signed by the company secretary or a designated authorized person within the LLP.

✓ When might you need an LLP certificate of incumbency?

Opening a corporate bank account, Entering into a significant business contract, Applying for a loan, Completing a merger or acquisition, and Verifying legal status for international business dealings. A “LLP Certificate of Incumbency” is a document issued by a Limited Liability Partnership (LLP) that officially lists the names and positions of its current managing members or partners, essentially verifying who has the authority to legally act on behalf of the company in business transactions; it’s a way to confirm the identities of individuals authorized to sign contracts or make binding decisions on the LLP’s behalf.
When might you need an LLP Certificate of Incumbency?
Opening a corporate bank account:
Banks often require this document to verify who is authorized to manage the account.
Entering into large contracts:
To ensure the individuals signing a contract on behalf of the LLP have the legal authority to do so.
International business transactions:
When dealing with foreign companies, they may request this document to confirm the identities of key decision-maker.

✓ Order and purchase the Certificate of Incumbency issued by the companies House at the standard costs.

A Certificate of Incumbency is ordered to prove that a business is legally authorized to operate in its state, meaning it is current on all required filings and fees, and is therefore considered a legitimate entity, often needed when opening a business bank account, applying for certain contracts, registering to do business in another state, or when potential partners or clients request verification of your company’s legal status.
Key points about a Certificate of Incumbency:
Proof of compliance:
It demonstrates that a business is up-to-date with all necessary state filings and fee payments, signifying legal standing to operate.
Required for certain transactions:
Many banks, insurance companies, government agencies, and other businesses may require a Certificate of Incumbency before entering into a contract or providing services.
Foreign qualification:
When a business wants to operate in a state other than its home state, they usually need to provide a Certificate of Incumbency from their original state to register as a foreign entity.
Building trust with partners:
Presenting a Certificate of Incumbency can reassure potential investors, partners, or clients about your business’s legitimacy and reliability.

✓ Importance to have a Certificate of Incumbency.

A “Certificate of Incumbency” is important because it serves as official proof that a company is legally registered and authorized to conduct business in a specific state, demonstrating compliance with state regulations and establishing the company’s legitimacy to potential partners, lenders, and clients; essentially, it’s a crucial document for proving a business is in good standing and can legally operate within the UK jurisdiction.
Key points about a Certificate of Incumbency:
Proof of compliance:
It indicates that a company has filed all necessary reports and paid required fees with the state’s Secretary of State office.
Required for business transactions:
Many banks, investors, and vendors may request a Certificate of Good Standing before engaging in business with a company.

Expanding into other states:
When registering to do business in a new state, a Certificate of Incumbency from the original state is often required.
Maintaining credibility:
Losing good standing can damage a company’s reputation and ability to conduct business effectively.

A “Certificate of Incumbency” in the GB is an official document issued by Companies House that verifies a company is fully compliant with UK company law, meaning it is registered, actively operating, has filed all necessary documents like annual accounts and confirmation statements, and is not currently being taken off the register, essentially proving its legitimacy and good standing with the government.

There’s a good chance you’ll need to secure a Certificate of Incumbency from time to time during the business. Many companies request a Certificate of Incumbency occasionally for their own records.
A Incumbency Certificate (COI) may also be required by:
State governments: if you’re applying for foreign qualification there
Lenders: when you’re trying to obtain financing
Banks: for opening a new business banking account or for a certain transactions
Potential business partners or investors:
You may need to present your Certificate of Incumbency in order to renew specific licenses or permit Certificate of Incumbency is also important evidence when it comes time to sell your business. In add looking to register to do business in additional states, those states may ask for a copy of your Certificate Standing.

Using an agent is also the quickest way to register a new limited company in the GB. Our online basic company formation packages are available from just £4.99, not including the Companies House filing fee of £50.00. Most registrations are approved in under 24-hours, whereas Companies House incorporation services are more expensive and take longer to complete the process.

Coddan CPM offers a range of packages for forming a private company limited by shares including a basic package that provides digital formation documents. We offer basic (start-up) and standard incorporation packages for a company formation including electronic and printed corporate documents at the low-filing cost.

We provide a low-priced company registration package that can be completed online in 5 minutes and business getting registered with Companies house within 24-hours.

We can set-up a private limited by shares company on-line, register it with Companies House in just 24-hours and at a low-cost filing fee £54 only. We can incorporate a private limited by shares company, register it with Companies House on the same business day and to open a business bank account.

in order a Certificate of Incumbency in the GB, you can contact a company formation agent, solicitor or a notary public, as the document is not officially issued by the government and is typically prepared by the company itslef or a legal representative, with information verified from Companies House, you can also request a “Certificate of Good Standing” from Companies House’s licensed agent which serves a similar purpose in most cases.

Unlike some countries, the U.k. does not have a government body issuing a Certificate of Incumbency. reach out to a company registered agent, solicitor or a notary public who can prepare the Certificate of incumbency for your behalf.

We can apostille a Certificate of Incumbency using our enhanced service, it is possible to complete this using our basic service if it has been signed by a solicitor or a notary public in the correct manner. This will include solicitor verification and the FCDO apostille stamp. Either the original Certificate of Incumbency or a copy can be made to be apstilled in the UK.

A certificate of incumbency for a UK company can be ordered from a company’s authorized signatory or a registered agent. We can also order a certificate of good standing from the Companies House, which can be used as an alternative to a certificate of incumbency in the United Kingdom.

While you can access information through Companies House for to order a Certificate of Incumbency, it is important to note that this document is not officially issued by the government; it is usually prepared by a company’s registered agent or a corporate secretary. If you need a faster or more streamlined process, some third party company formation services, like Coddan CPM, can provide a Certificate of Incumbency documents at a small fee.

✓ What details are displayed on the certificate? The following details are displayed on a Certificate of Incumbency:

One of the primary uses of a Certificate of Incumbency is to demonstrate to overseas authorities, regulators, and organisations that your UK limited company is in the good standing with at Companies House records. However, many of these third parties will ask you to “legalese” the certificate for use in their respective jurisdictions.

You will need an apostille stamp to verify a certificate (COI) or any other type of official UK document for using overseas. This is a legal, stamped certificate issued by the Foreign, Commonwealth and Development Office (FCDO, which makes certain documents legally valid in 122 different countries. To find out more about apostilled documents and certificates, call our business incorporation office department in London, or drop us an e-mail.

We also provide an apostilled documents verification service at a cost of £99.99 per document, which you can use to legalise your Certificate of Incumbency and corporate business formation documents for legal use overseas. We have covered everything you need to know about the Certificate of Incumbency for the GB-registered companies. This includes eligibility criteria, when you might need to use one, and how to apply for to get a certificate (COI).

We hope this page has been useful and given you a better understanding of the topic what is a Certificate of Incumbency and how to obtain one through the Coddan CPM Ltd Formations today.

✓ How long does it take to get the incumbency certificate?

Companies House␁s workload vary in how quickly they issue certificates. Depending on the state (England and Wales, Scotland or Northern Ireland), you might receive your Certificate of Incumbency within a few business days, if you order it online, or it could take a week or more if you send a paper application. At Coddan CPM Ltd Formations, we also offer an affordable expedited processing for an additional fee if your require to get a certificate as quickly as it possible.

✓ How much does a Certificate of Incumbency cost?

The costs can vary depending on various factors, including the Companies House workload, depending on ordering method (online or by mail), processing speed (standard or expedited), and certificate features (e.g., with or without apostille).

✓ What happens if an LTD or a Business Corporation is not in good standing?

If a company is not in good standing when it requests a certificate, the Companies House (or comparable office) will require the business entity to reinstate good standing. Only then will the state issue a Certificate of Incumbency. If your limited by shares company is not in the good standing, we can help with that too.

✓ How long is a Certificate of Incumbency valid?

A Certificate of Incumbency will display the date it was issued. Requesters who ask an entity for its Certificate of Incumbency may have rules regarding how current the certificate must be. Generally, a requesting party will accept an entity’s certificate as valid if its issue date is within the past 30 to 90 days.

✓ The verification and localisation of the Good Standing valid?

Over recent years we have seen an increase in the number of COI being ordered for overseas usage. If you have been asked to verify who owns the business or provide evidence of the business directors this COI certificate will normally be accepted.

Once the COI has been ordered we can arrange this document to have an apostille seal attached. The apostille stamp is normally required to authenticate the COI document for overseas countries. For more information on apostille filing service please contact us. We can issue a Certificate of Incumbency for all types of UK incorporated company: private limited by shares, limited by guarantee, charity or nonprofit organizations.

There are other documents that can be legalised to confirm the owners or directors of a company, for an example, it can be the “Certificate of Incumbency”. Some countries require a certificate of incumbency or a current appointments report. If you need assistance proving who are the officers of the UK-incorporated company are we are pleased to assist you.