Provision of a nominee secretary service - fourth option

Package overview: About company formation package

£400.00
Key Features

About the provision of the nominee officers & due diligence requirements

Due to the implementation of Money Laundering Regulations (EC Third Money Laundering Directive) on 15 December 2007 it is now necessary for all Trust and Company Services providers including company formation agents to register with the HM Revenue & Customs and to put anti-money laundering systems into place.

We are therefore required to ask for a scanned identification of company directors and beneficial owners of companies via e-mail first before we can undertake to provide a nominee secretary and nominee director and/or a nominee shareholder services for your company.

Within 14 days we will require you to post us a recent utility bill showing your real ("shadow") directors and beneficial owners of companies names and current addresses and also a passport or a driving licence.

These can be original documents or copies certified by a solicitor, notary public or commissioner for oaths.

If you are an overseas based client you should provide us a copy of your passport and utility bill with the notarised translation into English.

We can process the order immediately to form your new company and provide a nominee service but will have to file a change of nominees to the details of the purchaser of the company if the due diligence information is not provided within 14 days of the commencement of the service.

Where we have provided a nominee service at your request and subsequently have to file a change of nominee details because you have failed to provide due diligence no refund will be given.

About the annual renewal of nominee services

Our nominee services are charged annually, and must be renewed each year if you want to continue using them.

A renewal invoice for the provision of the nominee secretary service will be issue each year prior to the renewal date. If this invoice is not paid on time we will withdraw our nominee secretary service by resigning from the role of secretary of your company and notifying Companies House that we have done so.

About the possible additional charges

An additional charge of £7.00 will applies for each transaction or entry made in the statutory register.

An additional charge of £25.00 will apply for preparation of the letter to your bank and we are charging £12.00 for the nominee signature with the seal.

Should you request it; other secretarial work will be charged out at between £50.00 and £150.00 per hour depending on the nature of the work.

About this package

This package includes the preparation of the annual return, annual accounts, general meeting reminders, and a dedicated administrator based in our office in London.

We will complete and file the annual return & certify the annual accounts on behalf of your company (the preparation of the annual accounts is not included into the the price of this package).

This package is also includes the nominee secretary's signature on documents and preparation of a letter relating to the opening of business bank account.

With this option, we will provide the following services: -

Providing members & directors with the notice of the general and/or an extraordinary meetings;
Sending copies of resolutions and agreements to the Companies Registrar;
Supplying a copy of the accounts to every member of the company, every debenture holder & every person who is entitled to receive notice of general meetings;
Maintaining of the statutory registers;
Keeping of copies of all resolutions of members and/or directors passed otherwise than at general meetings, minutes of all proceedings and special meetings;
Monitoring of all changes in the share ownership of the company;
Ensuring that your company files the statutory information promptly;
Ensuring that people are entitled to inspect the company records;
Monitoring of changes in relevant legislation & the regulatory environment and taking appropriate action;
Sending up-to-date information to Companies House;
Dealing with the government correspondence (Companies House and HMRC);
Developing and overseeing the systems that ensure that the company complies with all applicable codes as well as its legal & statutory requirements.

This service covers the cost of the reasonable handling of official company documents, which will be sent via the standard post, but does not include the handling of general trading or banking correspondence, nor the use of express or courier services at all.

If signatures or the verification of documents are required, additional charges will apply.

The applicant details

Summary:About your contact details Caution:About your e-mail address

Your personal details

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First name *

Last name *

Date of Birth *

Nationality *

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E-mail *

Your address

Address *

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Your Current Company' or LLPs Details

Summary:About your company or limited liability partnership' details

Legal company name

Legal form

Company registered No.

Address

County or State

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Please enter details of an authorised company representative below:

Your Capacity

Given name

Date of birth

Occupation

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E-mail address

Business name

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Family name

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Additional Comments and Instructions

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Applicant's Declaration

Summary: About the applicant' declaration

I declare that the information entered on this form is true and correct, and that the company I am forming will not be used for the money laundering; to receive the proceeds of drug trafficking; terrorist activities; trading in arms and weapons; or any illegal activity under the laws of the jurisdiction in which it is incorporated.

I hereby indemnify Coddan CPM Ltd., its staff, and associates from all actions, suits, proceedings, claims, demands, and costs which may arise out of, or be incurred as a result of, the provision of the services that I have ordered, either by the company itself that I have ordered, or by the principals of the company.

I have correctly entered all necessary details on this form, and understand that any typing or spelling errors I have made on this form will show up on my company formation documents. I further understand that Coddan cannot take responsibility for any such errors, and that additional charges will apply should I wish to change any details after my company has been formed.

I have completed this form in English, using only English characters, and have read all the pertinent notes on this order form.

I understand that Coddan is not obliged to accept any request or claims if the online order form has been sent with mistakes, omissions, or incomplete.

None of my or the company's assets, net worth, income or activities relate in any manner to illegal armaments, money laundering, illegal drugs or other illegal controlled substance, or any activity that I know to be illegal in my country of citizenship, residence or domicile, and/or in the place of incorporation.

I do not intend to hinder, delay, or defraud any creditors, or engage in any illegal conduct in relation to creditors and do not intend to engage the services of Coddan CPM Ltd., in order to facilitate or otherwise engage in such activity.

I hereby expressly, specifically and unqualifiedly agree to wholly hold harmless and indemnify Infinity Coddan CPM Ltd., its shareholders, officers, directors, employees, agents and nominee shareholders and (or) nominee directors provided by Coddan CPM Ltd., or its agents if any, from any liabilities of any kind or character arising out of any lawful actions taken by them in reliance upon any fact of statement contained in this declaration which may hereafter prove to be untrue or materially inaccurate.

I agree to Coddan' charges and that I will make payment when they fall due.

I am aware that any changes of the above data or my own personal data must be reported to Coddan CPM Ltd., within five working days after the changes, and the damages arising from the omission of such obligation shall be my burden.

Please review the "Terms and Conditions", and the "Applicant' Declaration" terms. You must agree to them before proceeding to calculate and finalise your order.

By clicking "Yes, I agree" I certify that neither Coddan nor any of its employees or agents have provided me with any personal counsel, legal or financial advice. If I have provided credit card details, I authorise that my credit card be charged for the ordered service(s).

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If there are any flagrant breaches of our terms, conditions and GDPR Privacy Policy we reserve the right to withdraw our service.

Coddan CPM Ltd., reserves rights to withdraw or amend without a further warning a part or all the services we provide where we have a legal or technical reasons to do so. There may be times when our website is unavailable and you agree that even in some circumstances no refund of any fee will be given by us to you, or any compensation in any form for any reason. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these terms of use. You are also responsible for ensuring that all persons who access our site through your internet connection are aware of these terms, and that they comply with them.