About the provision of the nominee officers & due diligence requirements
Due to the implementation of Money Laundering Regulations (EC Third Money Laundering Directive) on 15 December 2007 it is now necessary for all Trust and Company Services providers including company formation agents to register with the HM Revenue & Customs and to put anti-money laundering systems into place.
We are therefore required to ask for a scanned identification of company directors and beneficial owners of companies via e-mail first before we can undertake to provide a nominee secretary and nominee director and/or a nominee shareholder services for your company.
Within 14 days we will require you to post us a recent utility bill showing your real ("shadow") directors and beneficial owners of companies names and current addresses and also a passport or a driving licence.
These can be original documents or copies certified by a solicitor, notary public or commissioner for oaths.
If you are an overseas based client you should provide us a copy of your passport and utility bill with the notarised translation into English.
We can process the order immediately to form your new company and provide a nominee service but will have to file a change of nominees to the details of the purchaser of the company if the due diligence information is not provided within 14 days of the commencement of the service.Where we have provided a nominee service at your request and subsequently have to file a change of nominee details because you have failed to provide due diligence no refund will be given.
About the annual renewal of nominee services
Our nominee services are charged annually, and must be renewed each year if you want to continue using them.
A renewal invoice for the provision of the nominee secretary service will be issue each year prior to the renewal date. If this invoice is not paid on time we will withdraw our nominee secretary service by resigning from the role of secretary of your company and notifying Companies House that we have done so.
About the possible additional charges
An additional charge of £7.00 will applies for each transaction or entry made in the statutory register.
An additional charge of £25.00 will apply for preparation of the letter to your bank and we are charging £12.00 for the nominee signature with the seal.
Should you request it; other secretarial work will be charged out at between £50.00 and £150.00 per hour depending on the nature of the work.
About this package
With this option we will file the annual return of your company, including the payment of the government filing fees & the general meetings reminders. This package is also includes the nominee secretary's signature on documents & the preparation of a letter relating to the opening of business bank account.
With this option we will also provide the following service: -
Providing members & directors with the notice of the general and/or an extraordinary meetings;
Sending copies of resolutions and agreements to the Companies Registrar;
Supplying a copy of the accounts to every member of the company, every debenture holder & every person who is entitled to receive notice of general meetings;
Maintaining of the statutory registers;
Keeping of copies of all resolutions of members and/or directors passed otherwise than at general meetings, minutes of all proceedings and special meetings;
Monitoring of all changes in the share ownership of the company;
Ensuring that your company files the statutory information promptly;
Ensuring that people are entitled to inspect the company records;
Monitoring of changes in relevant legislation & the regulatory environment and taking appropriate action;
Sending up-to-date information to Companies House;
Dealing with the government correspondence (Companies House and HMRC);
Developing and overseeing the systems that ensure that the company complies with all applicable codes as well as its legal & statutory requirements.
This service covers the cost of reasonable handling of official company documents, which will be sent via standard post, but does not include the handling of general trading or banking correspondence, nor the use of express or courier services.
If signatures or the verification of documents are required, additional charges will apply.