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Need to file a confirmation statement for your Company Limited by Guarantee (CLG), arrange a registered office, update its register of members or report a company change? Coddan makes it straightforward to find the right company secretarial service for a new or existing CLG, with practical help from a person when your case needs attention.
Start with a single task or compare four annual packages. Tell us what your CLG needs; we can explain what Coddan will prepare or file, what you will receive and whether further work has a separate fee. If another provider has handled your CLG, we can start with its current records and upcoming deadlines.
Give us the company's current details. Under the agreed service, Coddan prepares the confirmation statement and submits it to Companies House for you.
See annual filing supportArrange a registered office service where available, and ask us to prepare or update your register of members and related company records.
See address and records servicesTell us what has changed. Coddan can prepare the agreed director, secretary or PSC filing and update membership records as appropriate.
See how changes are handledGet a defined annual service for recurring filings, records and routine changes, with a clear explanation of the work included.
See the continuing dutiesCoddan CPM Limited is a Companies House-registered Authorised Corporate Service Provider (ACSP) and is HMRC-supervised for anti-money laundering as a Trust or Company Service Provider (TCSP).
Bring us an existing CLG's records and upcoming tasks. We can identify the next practical step and quote separately for accounts or specialist work.
See how a handover startsStart with the work your CLG actually needs. Compare the four annual packages below if you want recurring support. If you have a single filing, an existing-company handover or a question about scope, tell us what has happened and we can identify the appropriate service.
Need wider help with your CLG? Explore Coddan's company formation-agent services for practical help with suitable documents, human review and agreed incorporation work, or see our CLG administration support if you need help with an existing company's records and ongoing administration.
Have a particular task or an existing CLG? Tell Coddan what you need and ask what is included before ordering.
£229.00+VATCLG Compliance Essential™ Recommended for 1
package
Buy Now CLG Compliance Essential™ — £229 + VAT/year. Your members and directors run the organisation; you want the annual public record dealt with properly. For a CLG managing its own registered office and day-to-day records, Coddan reviews the information supplied and shown at Companies House, flags apparent discrepancies, prepares and files the annual confirmation statement within the agreed scope, and reminds you about the deadline. Focused annual filing support suits a company whose other records are already in hand. The directors provide accurate information and approve what is being confirmed. See what the annual duties involve. Coddan reviews relevant director, secretary where applicable, PSC, registered office and registered email details for this filing, then submits the agreed statement to Companies House. £229 + VAT/year is the displayed Coddan package price. The published product description does not settle whether the separate Companies House filing fee is included; confirm its treatment and the renewal terms before ordering. Registered office service, ongoing member-register and company-record maintenance, corporate changes, historic corrections, minutes, resolutions and accounts require their own scope. If you need an address and continuing records support, compare CorporateCare™; for the filing itself, see CLG confirmation statement filing. |
£349.00+VATCLG CorporateCare™ Recommended for 2
package
Buy Now CLG CorporateCare™ — £349 + VAT/year. Your CLG needs a working address and records as well as its annual filing. Coddan adds the agreed registered office, handling and scanning of qualifying official correspondence, maintenance of the register of members and applicable company records, and support for up to three routine changes during the annual service period. The Essential annual confirmation-statement work also applies. This is for directors who want defined continuing company administration rather than only a filing reminder. Supply the existing records, authorise any change and tell Coddan how official mail should reach you. See the CLG registered office service. Within the agreed scope, Coddan maintains the member register and applicable company records, reviews existing arrangements, deals with qualifying official mail, and supports up to three routine changes, such as appropriate officer, PSC, address, email or membership-record updates and related filings. SAIL work applies where suitable and agreed. The displayed price is £349 + VAT/year; confirm the selected address and jurisdiction, mail and forwarding terms, how changes are counted, renewal, and treatment of the Companies House confirmation-statement fee before ordering. Commercial mail, director service addresses, accounts, overdue or complex work and charity-regulator matters need separate agreement where available. Compare Essential™ or read about SAIL and company records. |
£495.00+VATCLG ComplianceShield™ Recommended for 3
package
Buy Now CLG ComplianceShield™ — £495 + VAT/year. Your CLG wants its annual filing, official address and company records handled under one defined service. As currently listed, Coddan reviews and files the confirmation statement, provides the agreed registered office and qualifying official-mail handling, maintains the register of members and applicable records, and supports up to three routine changes in the annual period. The published list of tasks overlaps substantially with CorporateCare™; the additional deliverable or contractual difference needs to be established before this product can be distinguished. Provide current records and approve filings and changes. Read the standard package boundaries. The present product scope includes annual filing, qualifying mail scanning, record review and maintenance, appropriate agreed SAIL work, and up to three routine changes, including applicable officer, PSC, address, email and membership-record work. The displayed price is £495 + VAT/year. Before ordering, ask Coddan to identify the additional contracted deliverable, if any, against CorporateCare™, and confirm address location, mail terms, how changes are counted, renewal and whether the Companies House confirmation-statement fee is included. No higher allowance, priority level or extra service is implied by the price alone. Complex corrections and specialist work need separate instruction; see CLG corporate changes. |
£795.00+VATCLG GovernancePartner™ Recommended for 4
package
Buy Now CLG GovernancePartner™ — £795 + VAT/year. Your company makes regular decisions and needs someone to help keep the paperwork connected. Coddan provides a named secretarial service contact and priority support, assists with up to six routine corporate changes during the annual period, and links agreed resolutions, minutes, company-record updates and Companies House filings. The applicable annual filing, address and records work from the underlying package also applies. A named contact helps coordinate the work; it is not a formal appointment as the CLG's company secretary. Directors supply instructions, records and approvals. Explore changes during the year. Within the agreed annual scope, Coddan supports routine director, secretary, PSC and member changes, prepares linked routine board minutes and resolutions, updates applicable records, and handles related filings, subject to the six-change allowance. The displayed price is £795 + VAT/year. Confirm what priority support means, how changes are counted, address and official-mail terms, renewal, and treatment of the Companies House confirmation-statement fee before ordering. Complex or disputed work, historic reconstruction, specialist charity or tax advice, accounts, dissolution and restoration are separately assessed. For accounts, see company annual accounts support; for an existing CLG handover, see how to bring records across. |
Need to file a confirmation statement, prepare dormant accounts, update members or record a company decision? Coddan provides practical company secretarial services for a Company Limited by Guarantee (CLG), also known as an LBG. You can order a single task or agree continuing support for an existing company, whether or not Coddan formed it. A private CLG does not normally have to appoint a company secretary unless its articles require one, but its records, decisions and filings still need attention. We help make the agreed administration straightforward while you remain involved in the company's decisions.
When forming a new CLG, directors may decide that professional support from the beginning will make the company's ongoing administration easier to manage. This can be particularly useful where directors are volunteers, community leaders or otherwise want to concentrate on the organisation's purpose rather than routine corporate administration.
Support can help establish practical arrangements for Companies House compliance, corporate records, correspondence and ongoing company administration from the start.
An existing CLG may decide to use professional company-secretarial support when its administrative requirements increase or its directors no longer want to manage every corporate task internally.
Support can assist with recurring compliance, corporate records, routine changes and practical company-secretarial administration as the organisation's circumstances develop.
Helping directors deal with recurring corporate administration and compliance tasks.
Supporting the maintenance of relevant company records and membership information within the agreed service scope.
Providing practical assistance when routine director, secretary, PSC or membership information changes.
Giving directors a professional point of contact for routine Companies House and company-secretarial matters.
Professional support does not transfer the directors' legal responsibility for the company. The role of a third-party company-secretarial provider is to assist with the agreed administrative and company-secretarial work while the directors remain responsible for the company and its decisions.
The appropriate level of support depends on your organisation's circumstances. The information below explains the responsibilities, practical considerations and specialist areas that may apply to a CLG.
Coddan has provided company formation and business support services since 2005. As a corporate service provider, we help customers with the practical work around a company: understanding the instruction, reviewing the information supplied, preparing useful documents and undertaking the agreed administration or filing. Company secretarial services are part of that wider work, not a requirement that every customer buy an annual package.
Our formation-agent work helps establish a company. The next job is to put it into working order, with the decisions, records and arrangements its activities need. Continuing secretarial support can then help keep those arrangements current. A club admitting new members, a residents’ company changing directors and a charitable company recording trustee decisions may each need different help. We start with the actual company and task, rather than treating every enquiry as the same form-filing exercise.
Coddan CPM Limited is supervised by HMRC for anti-money-laundering purposes as a trust or company service provider (TCSP). For relevant services, such as company formation and supplying a registered office, this means appropriate checks on the customer, the people behind the company and the authority to instruct us. These safeguards help establish who we are working for; they are not a government endorsement or a general licence to provide every professional service.
Coddan CPM Limited is an Authorised Corporate Service Provider (ACSP), also known as a Companies House authorised agent. Where instructed, we can undertake the applicable identity-verification work and agreed filing support. Registration carries responsibilities for that work; it does not replace the company’s decisions or give Coddan authority to provide legal, tax or insolvency advice.
The benefit is a provider you can speak to about the work, not simply a label beside an order button. Tell us what has happened and what needs completing. We can identify missing information, explain which documents or approvals are needed and confirm what we will undertake. A clear, defined instruction can make routine administration easy to manage and keep costs proportionate. Official acceptance and processing remain with the relevant authority.
If you are still setting up the organisation, see how Coddan works as a company formation agent. If the CLG already exists, you can come directly to us for a particular filing, records task or agreed continuing service. You do not need to repeat formation or move all your company administration to Coddan.
Prefer to speak with someone before deciding? Contact Coddan on +44 (0)20 7935 5171 or 0330 808 0089 , or email info@coddan.co.uk . You can discuss your organisation, whether you are UK-based or overseas, and the level of secretarial support you are considering before choosing a package.
The four annual company-secretarial packages provide defined levels of ongoing support. They are not intended to represent every service that an established Company Limited by Guarantee (CLG) may need during its corporate life.
Depending on what is happening with your organisation, Coddan may also provide or route you to appropriate services for particular corporate, compliance, documentation and lifecycle requirements. These additional services can be considered separately when required.
Support with annual corporate compliance, confirmation statement requirements and relevant Companies House filings can form part of a CLG's ongoing administrative requirements.
Director appointments or resignations, secretary changes and changes to PSC information can require separate decisions, records and filings. A person becoming or ceasing to be a PSC is a control event, not an appointment or resignation from an office.
Company records, membership information, resolutions, meetings and the administrative records supporting corporate decisions may require continuing attention as the organisation develops.
Some organisations require certified corporate documents or documents prepared for use outside the UK. Depending on the requirement, separate document services such as certification, notarisation, apostille or legalisation may be appropriate.
Explore Document & Notarial Services →Incomplete records, historic filing issues or corporate information requiring review may need a separate assessment rather than being treated as routine annual administration.
A CLG may eventually require a separate lifecycle service, including closure or dissolution, while a company that has already been dissolved may need to consider restoration.
Your annual package does not have to cover every future requirement. The purpose of Coddan's wider services is to allow an established CLG to obtain additional support when a particular corporate, compliance, documentation or lifecycle matter arises.
A CLG might use an annual secretarial package for its continuing administration and later require a separate corporate filing, document service, governance service or lifecycle solution. The need for an additional service does not necessarily mean that the annual package needs to change.
The appropriate service should follow the requirement, rather than the requirement being forced into the package.
Choose the task you need help with now. Each service below explains the work in more detail; it is not a list of automatic annual-package inclusions. If you are unsure which applies, give Coddan the company number and a short explanation so we can help identify the next step.
Give us the current company details and approval to file. Coddan reviews the agreed information and prepares and submits the statement; accounts and other company changes remain distinct tasks.
Understand what the confirmation statement confirms, how its review and payment periods work, and which changes must be reported separately.
Find the appropriate verification help and understand how the Personal Code is connected to the director or person with significant control role. Verification is separate from appointing a director or filing a change.
Ask about the decisions, documents and Companies House submissions needed for the particular change. Significant constitutional work is assessed separately.
Keep appointments, resignations and membership administration distinct. A member leaving is not automatically a director resignation or a PSC change.
Arrange a suitable registered office and the agreed correspondence service for the company’s jurisdiction. Using an address and filing a change of address are separate parts of the instruction.
Understand the practical steps when your CLG needs a new registered office, including authority to use it and continuity of official correspondence.
Choose the right arrangement for official correspondence and for keeping company records available for lawful inspection. They are different address functions.
Discuss specified records, their location and the required address notifications. A SAIL service is not simply another mail-forwarding address.
Consider help with records, decisions and recurring administration, with the accepted work and the company’s own responsibilities clearly identified.
Identify the original document and whether the replacement procedure is appropriate. Do not simply deliver another version of a filing without checking the correct procedure.
Ask about eligible public documents and any address change needed before applying. Removing an address from an eligible filing is different from replacing the company’s current address.
Address company decisions, correspondence, filings and relevant records while closure is considered. Strike-off and formal liquidation are different procedures.
Find support for a UK non-profit or charitable organisation with overseas participants, while keeping incorporation, working arrangements and continuing obligations distinct.
Need accounts rather than a confirmation statement? Discuss annual accounts preparation and filing. If the company has already been dissolved, see company restoration support rather than ordering ordinary annual administration.
Coddan can support your organisation at different points in its corporate life. You may be establishing a new Company Limited by Guarantee (CLG) and looking for a route from formation into appropriate ongoing support, or you may already have a registered CLG and want professional assistance with its continuing corporate administration.
If you are establishing a new CLG, Coddan can support you through formation, incorporation and registration before the organisation moves into its ongoing corporate life.
Once the CLG is established, you can manage its corporate administration yourself or choose an appropriate level of professional secretarial and governance support. Formation and ongoing company-secretarial support are connected parts of the wider corporate journey, but they remain separate services.
This route may therefore be appropriate whether you are a UK-based founder or an international customer establishing a UK CLG and planning its ongoing administration.
Explore CLG FormationIf your CLG is already registered and operating, you do not need to start again. Coddan can provide professional support with the corporate administration of your existing company, according to the level of involvement that is appropriate for your organisation.
This may involve assistance with annual compliance and confirmation statements, company and member records, routine director, secretary, PSC or member changes, Companies House administration, meetings, resolutions and other company-secretarial administration, subject to the scope of the selected service.
Professional support can reduce the administrative work carried personally by the director without removing the director's own responsibilities for the company. It can be used by established UK organisations as well as international customers managing a UK CLG from outside the UK.
The appropriate route may be focused annual compliance, support with particular corporate administration or a continuing company-secretarial relationship.
Explore Secretarial SupportTwo starting points, with the right service for each. Whether you are forming a new organisation with Coddan or looking for support with an existing CLG, the appropriate next step depends on what your organisation needs Coddan to manage. You do not need to purchase every service simply because your CLG may encounter these requirements during its corporate life.
What You Are Paying Coddan to Do
What are you paying for beyond sending information to Companies House? Depending on the accepted service, Coddan reviews the relevant information and records, raises missing or inconsistent points, prepares the agreed documents and checks the approvals needed before completing the instructed work. The practical benefit is having help to turn your company’s actual decision into usable records or an appropriate submission. Some records work, such as updating the register of members, does not involve a Companies House filing at all. Start with your company number, the task or change, any known deadline and the records available. You provide the facts, make the company’s decisions and approve the information; Coddan undertakes the agreed administrative work.
Your requirement → your information and approvals → Coddan’s work → the documents or filing outcome you receive. The work depends on the instruction; not every task requires every example below.
We review the information relevant to the accepted task and raise missing or inconsistent points before preparing the work.
Coddan prepares the documents or record entries covered by your order, so the administrative work reflects the actual company event rather than merely copying a public entry.
Directors or members make the decisions reserved to them by law and the articles. Coddan checks that the information and approvals needed for the instructed work have been supplied.
We distinguish the agreed work completed from any further step the company needs to take. Submitting a filing and having a change accepted by Companies House are not always the same event.
Quick progress depends on accurate information, timely approvals and the work involved. Human review takes place during staff working hours, and Companies House controls its own processing. Directors remain responsible for the company’s decisions and statutory duties.
Does Your CLG Need a Company Secretary—or Secretarial Support?
A private CLG generally does not have to appoint a company secretary, but its administration still needs attention. Buying administrative support does not itself appoint Coddan as company secretary. A filing or records instruction covers agreed tasks; an office-holder appointment is a separate, expressly accepted arrangement requiring the company’s proper approval. If you want an appointed secretary, agree who will hold that office and what work is covered. If you need particular tasks completed, agree those tasks without assuming an appointment or continuing responsibility.
Provide the current articles and any relevant sector or contractual requirements. We can identify the administrative provisions relevant to the accepted task. If the rules require a secretary, the appointment must be properly authorised, recorded and notified where required. Do not assume every club or residents’ company has the same rules.
Volunteer directors and member contacts may change while the organisation continues. Agreed support with membership records, minutes, resolutions and handover documents can help the next person understand what has been decided. You supply the facts and decisions; Coddan prepares the instructed records rather than making organisational decisions for you.
Identify who handles correspondence, membership updates, confirmation statements and accounts coordination. Their deadlines are not interchangeable. Tell us which tasks remain in-house and which you want Coddan to undertake. Reminders, monitoring, accounts preparation and additional filings apply only where included in the accepted service, not simply because you have appointed a provider.
Directors remain legally responsible even when a secretary is appointed. Members exercise their own rights under the articles. In a charitable company, directors generally also act as charity trustees; separate committees do not automatically replace those responsibilities. Professional administration supports the decision-makers rather than removing their participation or accountability.
You can ask Coddan for one filing or records task without buying an annual package or appointing a secretary. For a continuing relationship, agree the work and responsibilities first. Explore the available secretarial support and ask about a written service agreement.
Incorporation establishes the company. It does not bring its corporate administration to an end. As a Company Limited by Guarantee (CLG) continues to operate, its directors, members, records, Companies House information, deadlines, corporate changes and governance arrangements continue to require attention.
For some organisations, this work is manageable internally. For others, professional company-secretarial support provides a practical way to keep the company's ongoing administration organised. This support is available to UK-based and international customers whose CLG requires professional administrative assistance, subject to the requirements of the particular service and applicable onboarding or compliance conditions.
A CLG's corporate administration is not a single annual filing. Different responsibilities and requirements can arise as the organisation operates, develops and changes.
A CLG may begin with a relatively straightforward incorporation, but its administration can become more involved as directors change, members join or leave, company information changes, corporate decisions are made and annual compliance dates arise.
What begins as annual compliance may therefore develop into a wider need for support with corporate records, officer or member changes, meetings, resolutions, governance administration or other company-secretarial work.
Professional company-secretarial support can provide a practical way of keeping the corporate administration organised while directors continue to manage the organisation itself.
The support can be focused on particular requirements or form part of a continuing relationship, depending on what the CLG actually needs Coddan to manage.
Need help with the ongoing administration? Compare the CLG secretarial support packages or choose the level of support that fits your CLG .
The question is not whether your CLG has corporate administration. It does. The practical question is whether the directors want to manage that administration themselves or would prefer professional support with the function. Professional support can be selected according to the organisation's actual requirements rather than assuming that every CLG needs the same level of service.
Being the sole director can make some decisions straightforward, subject to the company’s articles and applicable decision-making rules. It does not make administrative requirements disappear. You remain responsible for the company’s affairs and compliance, while records, correspondence and filings still need attention throughout the year. Member decisions remain distinct, even if you are also the sole member.
This can be particularly relevant where one person is responsible for running the organisation while also dealing with its Companies House administration, corporate records, annual compliance and governance-related administration. Professional support can provide an additional administrative resource without changing the director's role or responsibilities.
This is particularly relevant to smaller CLGs, community organisations, clubs, residents' organisations and other organisations where one active director may be dealing with much of the company's administration.
The director may be making important decisions, communicating with members, overseeing the organisation's activities and dealing with external parties — while also keeping the company's corporate administration in order. These responsibilities can sit with the same person, but they do not become the same task.
A sole director may not need a large amount of administration every week. The challenge is that different requirements can arise at different points during the company's corporate year.
Professional support does not take the directorship away from you. Delegating appropriate administrative work does not remove the director's responsibilities. It can, however, reduce the amount of corporate administration that the director has to manage personally by providing professional support with the relevant administrative work.
A sole director who is comfortable managing the company's administration can continue to do so. Coddan's role is to provide a professional alternative where the director would rather have appropriate administrative work handled with professional support.
The appropriate level of support depends on the organisation's circumstances — from annual compliance assistance to ongoing company-secretarial support. There is no need to choose a larger service simply because you are a sole director.
The objective is not to replace the director's role. It is to provide an appropriate level of professional administrative support where that support is useful to the organisation.
Company secretarial administration for a Company Limited by Guarantee (CLG) extends beyond a single annual filing. Depending on the organisation and the level of support required, Coddan can help with the connected administrative areas that arise throughout the corporate life of the company.
This range of services can be relevant to UK-based and international CLGs. The appropriate service depends on what your organisation needs Coddan to manage and what is already being handled internally.
Support with recurring annual corporate compliance requirements, including organising the information and filing work needed to keep the company's corporate administration up to date.
Administrative support connected with preparing and filing the company's confirmation statement and reviewing the relevant company information that needs to remain current.
Support with maintaining the required register of members and other useful company records, while keeping director, secretary and PSC information at Companies House current.
Administrative support for relevant appointments, resignations, changes to particulars and PSC changes, together with associated corporate filing administration.
Support with relevant membership records, member changes and the corporate administration associated with the company's membership and member decisions.
Administrative support connected with board or member meetings, corporate decisions, minutes and resolutions, where appropriate to the company's circumstances and constitutional requirements.
Practical administrative support for keeping the company's governance arrangements organised, documented and connected with its corporate records.
Support with registered office arrangements and the handling or forwarding of qualifying official company correspondence where included within the chosen service.
Administrative support relating to Companies House information, required filings, corporate changes and the maintenance of accurate public company information.
Practical assistance with relevant corporate correspondence and associated administrative tasks where these form part of the selected support arrangement.
Coddan's CLG secretarial and governance support is not limited to organisations whose directors or members are based in the UK. An established CLG with international directors, members, founders or other stakeholders can also require professional support with its UK corporate administration. The appropriate service depends on the company's circumstances, the work required and the scope of the selected service.
Membership records, guarantees and the decisions behind them
A CLG has members rather than shareholders. Its articles determine how people join and leave, their voting rights and the decisions reserved to them. Keep the register of members accurate, with the required names, addresses and membership dates, and retain evidence of admissions, departures and relevant guarantee commitments. A membership certificate can be useful where provided, but it does not replace the statutory register or turn membership into a shareholding.
The company must maintain its register of members at the registered office or an appropriate single alternative inspection location (SAIL), with lawful inspection arrangements. The option to keep members’ information centrally at Companies House ended on 26 January 2026. Public company information is not a substitute for the company’s complete membership record. If records are incomplete, supply what is available so Coddan can agree whether an update or separately assessed reconstruction is needed.
Since 18 November 2025, companies no longer have to keep local statutory registers of directors, directors’ residential addresses, secretaries or PSCs. The relevant officer and control information must still be supplied to Companies House and kept current. Useful appointment records and evidence of company decisions should still be retained; the change does not remove the register of members or the need to keep proper records of decisions.
Control depends on the actual rights and arrangements, not simply a director title or a nominal guarantee amount. Membership changes can affect voting rights, rights to appoint or remove directors, or other significant influence or control. Tell us how decisions really work so any agreed PSC filing reflects the company’s circumstances. Not every member is a PSC, and an organisation can have no registrable PSC where the rules genuinely lead to that result.
Board minutes, member resolutions and supporting documents should record the decision made by the appropriate people. A private CLG does not universally need an annual general meeting, although its articles may require one. Some decisions need particular procedures and cannot simply be treated as a routine written resolution. Read about member, officer and control changes or discuss records and decision-making support.
Your CLG needs an appropriate registered office in its company-registration jurisdiction: England and Wales, Scotland or Northern Ireland. You may use your own suitable address. If you need a Coddan address service, our confirmed registered-office options include London EC3, W1W, Canary Wharf and Mayfair; Manchester; Birmingham; Edinburgh; and Belfast. Choose the jurisdiction first, then the appropriate location and agreed service.
A registered office receives official company correspondence. It is different from a director’s service address, the private residential address supplied where required, a trading address and a SAIL address used for specified records. A London registered office does not by itself give the company trading premises, tax residence or banking eligibility. Registered email is another requirement: it must remain appropriate for Companies House contact and is not published on the public register.
Director service-address and SAIL options are available in London and Aldershot. A Scottish or Northern Irish CLG’s SAIL must be within its own jurisdiction; those London and Aldershot locations cannot satisfy that requirement. Member/guarantor service-address arrangements can also be discussed in London, Aldershot, Edinburgh and Belfast. A member’s required recorded address is not the same public Companies House service-address arrangement as a director’s, and an address service does not guarantee privacy.
Under the agreed address service, Coddan scans and uploads incoming post free of charge. You can access available scanned correspondence through the customer portal 24/7, which can be useful when you are outside the UK. Alternatively, weekly Royal Mail forwarding can be agreed, with forwarding charges and terms separate. A general business-correspondence address service is a separate arrangement; do not assume that an official address permits every commercial use.
Portal access is not round-the-clock staffing. Scanning and human assistance take place during staff working hours, and postal delivery has its own timing. Receiving or uploading a letter does not automatically include answering it or preparing the filing it requests. Tell us promptly if the correspondence needs further action and agree the work separately where necessary.
A written address agreement is available. It identifies the agreed address and service arrangements by reference to the accepted order. For SAIL, clarify which records are held and the arrangements for lawful inspection; mail forwarding alone is not a records service. Read about registered-office arrangements and see SAIL and records-location support.
Company secretarial support and general office support serve different purposes. For a Company Limited by Guarantee (CLG), company-secretarial support concerns the company's corporate administration, member records and governance-related processes, rather than simply answering calls, receiving visitors or providing general office assistance.
The work may include confirmation statements, maintaining the register of members and useful company records, dealing with relevant Companies House filings, and preparing the agreed minutes or resolutions supporting company decisions. The company supplies the facts and approvals needed for that work.
Depending on the selected service, company-secretarial support can involve the practical administration required to keep a CLG's corporate affairs properly organised.
These functions can be useful to an organisation, but they are different from maintaining the company's formal corporate administration.
Coddan's CLG company-secretarial support can also be relevant to international founders, directors and organisations operating a UK-registered CLG. Where the company is administered from outside the UK, professional support can provide a practical point of assistance with the agreed areas of UK corporate administration and Companies House-related work.
A Company Limited by Guarantee (CLG) can require very different levels of corporate administration depending on its stage, structure and activities. The appropriate starting point is therefore not the most comprehensive package, but the work your organisation actually needs professional support with.
Different corporate situations lead to different support requirements. Consider the work that is actually arising within your organisation before deciding which route is appropriate.
A newly incorporated CLG may initially need only limited post-incorporation support. An established organisation may already have its own systems but want assistance with specific corporate administration. A more active CLG may require continuing support across records, changes, meetings, resolutions and other company-secretarial matters.
Company-secretarial support is not one single task. Depending on the organisation's circumstances and the selected service, a Company Limited by Guarantee (CLG) may require assistance with recurring compliance, corporate records, Companies House filings, officer or member changes, meetings, resolutions and other ongoing administrative matters.
The purpose of this section is to show the main areas in which professional support may be useful. It does not mean that every CLG needs every service, or that every service is included within every annual package.
Support with the annual confirmation statement and the corporate information that needs to be reviewed and kept appropriately organised for the company's recurring Companies House compliance.
Assistance with maintaining the register of members and useful supporting company records, including documents relating to membership decisions and the company’s actual control arrangements. Officer and PSC information held at Companies House remains distinct from the internal membership register.
Administrative support with relevant Companies House filings and company information when corporate events or changes require an update to the public record.
Support with director and secretary appointments, resignations and particulars; separate changes to PSC information; and relevant membership administration. Each is handled according to the event concerned.
Administrative support connected with board or member meetings, minutes and corporate resolutions, according to the company's circumstances and the scope of the selected service.
For active CLGs, continuing support may cover appropriate corporate administration arising throughout the year, including records, changes, meetings, resolutions and related governance administration.
Coddan's professional CLG company-secretarial support is not limited to organisations whose directors or founders are based in the UK. International customers with UK-registered CLGs can also use the appropriate support route for their company's UK corporate administration, Companies House requirements and agreed secretarial work.
These are support areas, not a list of automatic inclusions. The appropriate package depends on which areas Coddan is being asked to manage, the level of ongoing involvement required and whether the matter falls within the defined scope of the selected service.
If you already know which type of administration you need help with, you can now compare the four support choices and choose the route that most closely matches your organisation's requirements.
Compare the Four CLG Support PackagesCoddan's support for a Company Limited by Guarantee (CLG) is organised around different levels and types of corporate administration. The four packages are therefore defined service choices, rather than a simple Basic → Standard → Premium → Ultimate pricing ladder.
A higher-priced package is not automatically a better choice. The appropriate package depends on what your organisation already manages internally and what you want Coddan to support. Package scope should therefore be considered alongside the wider CLG services available when a particular corporate or lifecycle matter arises.
Support is not limited to CLGs based in the UK. Coddan can provide company-secretarial and governance support to eligible international customers with UK CLGs, including organisations whose directors, members or wider management arrangements are located outside the UK. The appropriate service depends on the company's circumstances and the work required.
If you primarily need the annual confirmation statement, ask what company information Coddan will check, who supplies the facts, who submits the filing and whether the Companies House fee is included. An overdue statement or an earlier filing that needs correction can require separate work.
Check whether your chosen annual service includes a registered office, which official mail Coddan handles, the service period and renewal. Ask who will maintain the register of members and what existing company records you need to hand over. A director's service address or commercial-mail service should be identified separately.
Tell Coddan about likely director, secretary, PSC or membership changes and any board or member decisions needing minutes or resolutions. Confirm which routine changes are included, the annual allowance if one applies, and what happens when an additional or complex change arises.
Accounts preparation, tax work, charity-regulator filings, historic record reconstruction, constitutional changes and restoration can be different jobs. Coddan can explain the relevant service, scope, fee or quotation route before you order; an annual secretarial package should not be assumed to cover them.
The precise scope depends on the selected package and the circumstances of the CLG. Depending on the route, professional support may involve:
A standard annual package is designed around ongoing company-secretarial and governance administration. It does not mean that every other matter affecting a CLG must be fitted into an annual package.
Depending on the circumstances, a CLG may instead need a formation or incorporation service, a specific Companies House filing or corporate change service, specialist governance or constitutional support, document certification or legalisation, charity-related support, dissolution or closure assistance, or company restoration support. These are separate routes where the nature of the work requires them.
Consider what is already being managed internally, what you want professional support with, and whether your CLG needs annual compliance assistance, maintained corporate records, specialist company and charity compliance support, a specific corporate filing or change, or a continuing company-secretarial relationship.
Coddan's annual Company Limited by Guarantee (CLG) secretarial packages provide defined support for specified areas of ongoing corporate administration. Depending on the package selected, this can include annual compliance, the confirmation statement process, corporate records, routine officer changes and other appropriate company-secretarial administration.
The packages are not intended to provide unlimited cover for every corporate, constitutional, documentation, identity-verification or company-lifecycle matter. However, a matter being outside a standard package does not mean that Coddan cannot provide the relevant service. It may simply belong to another part of the wider CLG support services.
The annual packages are designed to make routine company-secretarial support clear and predictable. They should therefore be distinguished from individual services that may be required because of a particular corporate event, compliance requirement, document requirement or stage in the company's lifecycle.
You do not need to purchase a larger annual package simply because your CLG requires a separate specialist service. The appropriate service can be considered separately according to what has actually happened to the company and what needs to be dealt with.
Bespoke or replacement articles, substantial constitutional amendments, significant changes to governance arrangements or other structural matters may require a separate assessment rather than being treated as routine annual secretarial administration.
Reconstruction of historic or incomplete company records, substantial historic Companies House corrections and longstanding administrative issues may require separate assessment and appropriate correction rather than routine annual administration.
Disputed membership matters, complex governance issues, unusual corporate decisions, substantial restructuring or extraordinary meetings may require a separate service or assessment rather than being included automatically within an annual package.
Companies House identity verification, ACSP-supported verification and other specialist compliance requirements may form part of a separate service route rather than being automatically included in annual secretarial support.
Dissolution, strike-off, company restoration and other significant lifecycle events are separate routes from ordinary annual company-secretarial administration.
Certified corporate documents, notarisation, apostille and embassy or consular legalisation are separate document services and are not automatically included in annual secretarial packages.
Work outside your annual package can be discussed separately. Coddan confirms whether it can undertake the particular task and what further assessment, documents or professional advice are needed. Do not assume a complex or disputed matter is covered merely because a related routine service is available.
CLG secretarial, governance and specialist support is not limited to customers based in the UK. International founders, directors, members and organisations can seek professional support for a UK-registered CLG. The relevant starting point is the company's UK corporate requirements and the particular support needed, rather than simply where the customer is physically based.
If a particular matter falls outside your annual package, that does not necessarily mean you selected the wrong package. It may simply mean that the matter belongs to a different part of the Coddan services and should be dealt with through the appropriate individual or specialist route.
Where a request goes beyond the defined annual package scope, the appropriate next step may be a specific Coddan service rather than an expansion of the annual secretarial package.
This keeps the annual packages clear and predictable while allowing an established CLG to access the appropriate specialist, compliance, documentation or lifecycle route when its circumstances require it.
Discuss Your CLG RequirementAn annual company-secretarial package is designed to provide a defined level of ongoing corporate administration. It is not intended to contain every service that a Company Limited by Guarantee (CLG) may require during its corporate lifetime.
When a particular requirement falls outside the routine annual administration, Coddan can provide a route into the relevant corporate, compliance, documentation or lifecycle service. This allows the annual package to remain clear while your wider support can develop with the organisation.
Where Companies House identity-verification requirements apply to a director or PSC, the verification requirement may need to be dealt with separately from routine company-secretarial administration. As an ACSP, Coddan can provide applicable identity-verification support for UK and international customers.
Explore Identity VerificationAppointments, resignations, changes of particulars and other officer or PSC changes may require specific Companies House filings and supporting corporate administration. Coddan can provide the relevant filing or administrative service according to the change involved.
A CLG may require a professional registered office, director service address, PSC service address or related corporate address arrangement. These address services can be considered separately according to the company's circumstances and correspondence requirements.
If you choose Coddan's registered office service, you can obtain a written agreement for provision of the address and a Coddan-issued certificate of registered office address. Ask which correspondence is included, how it reaches you, the annual fee and renewal terms. The Coddan certificate is a service document, not a Companies House certificate.
Where a CLG requires particular company-record arrangements, inspection facilities or a Single Alternative Inspection Location (SAIL) arrangement where applicable, the requirement may need to be handled as a separate corporate administration service.
Individual corporate events may require a specific Companies House filing rather than a change to the annual support arrangement. Coddan can provide appropriate filing support for relevant director, secretary, PSC and other corporate changes.
More substantial changes to a company's structure, control or governance arrangements may require a dedicated corporate route rather than routine company-secretarial administration.
Explore Corporate RestructuringCertified corporate documents, notarisation, apostille and applicable embassy or consular legalisation are separate document services. They may be required where a CLG needs documents for external, regulatory or international purposes.
Particular board or member meetings, resolutions, minutes and related governance administration may require additional work depending on their complexity, frequency and the constitutional requirements of the CLG.
If the organisation is approaching the end of its corporate life, dissolution and strike-off should be treated as a separate lifecycle process rather than ordinary annual company-secretarial administration.
A CLG that has already been struck off and dissolved may require a dedicated restoration route. The appropriate service depends on the company's status, history and circumstances.
Coddan's CLG company-secretarial and wider corporate-services support can be relevant to organisations and directors based outside the UK as well as UK-based customers. Individual services remain subject to their own requirements, scope and eligibility.
One CLG may use several Coddan services during its lifetime. The annual company-secretarial package can provide the ongoing administrative foundation, while additional corporate, compliance, documentation, governance or lifecycle services can be used when a particular requirement arises.
A company may need formation, records, correspondence, filings and document support at different times. Coddan’s formation-agent services and agreed continuing company administration are connected parts of our wider corporate services. Each instruction identifies the actual work, documents and fee rather than treating our provider status as a promise to handle everything.
Looking for ongoing administration rather than a specialist matter? Start by comparing the annual company-secretarial support options and select the level that matches your CLG's actual requirements.
When you instruct Coddan, we establish who the customer is, who is behind the company and whether the instruction is authorised. The checks depend on the relevant service and circumstances. These anti-money-laundering safeguards are separate from Companies House verifying a director’s or PSC’s identity, even when some of the evidence overlaps.
Where Companies House identity verification is separately instructed, the individual completes the relevant Credas document and live-selfie checks. Coddan reviews the evidence and, when satisfied, manually submits the verification confirmation through its ACSP account. Companies House issues the Personal Code to the individual. The Credas result does not automatically submit itself to Companies House, and successful verification is not guaranteed.
Verifying identity and connecting that identity to a role are separate steps. A director and a PSC have their own applicable requirements and due dates, even if the same person holds both positions. An existing director supplies the relevant Personal Code information for the confirmation-statement process; the PSC role uses a separate process and applicable period. Check the person’s actual roles and dates rather than treating a single code as completion of every obligation.
An individual who has already verified will not ordinarily need to repeat verification simply because a later secretarial task is ordered. Coddan can check what remains to be done within the agreed instruction. Explore CLG director and PSC identity-verification support. Individual identity verification does not certify the company’s accounts or prove that its membership or company decisions are correct.
Incorporation gives a Company Limited by Guarantee (CLG) its corporate structure, but that structure may continue to change as the organisation develops. Directors may be appointed or resign, members may join or leave, company details may change, governance decisions may be made and the company's corporate records may need to be updated.
A company change is not always just a Companies House form. You provide the facts and the appropriate company decision; Coddan can prepare the agreed documents, records updates and submission. Membership changes are not routinely reported as shareholder changes, but may affect PSC information. The particular task determines what must be recorded internally and what must be sent to Companies House.
A change occurs involving directors, secretaries, membership, control, company details or other corporate arrangements.
The appropriate decision, approval or resolution is established and recorded where required.
The register of members, minutes, resolutions and other relevant company records are updated where the change requires it.
Where required, the corresponding information is filed or updated with Companies House.
Director or secretary appointments, resignations and relevant changes of particulars may require action.
Membership or PSC information is reviewed and updated where the relevant requirements apply.
Corporate records, the register of members, filings and supporting documents remain consistent after the change.
When a corporate change occurs, the relevant filing is only one part of the administrative process. The decision behind the change, supporting documents, the register of members, company records and Companies House information may all need to remain aligned. Professional support can help maintain continuity across those connected tasks.
Annual compliance is important, but it is not the only reason a CLG may need company-secretarial support during the year. Depending on its circumstances, an organisation may also need assistance with individual corporate actions, Companies House filings or the administration surrounding them.
Not every change requires an annual company-secretarial package. Where the requirement is clearly defined, Coddan can provide individual corporate administration and filing support appropriate to the change involved.
Some changes are relatively straightforward and may only require a defined filing or administrative service. Others can involve several connected steps and may benefit from continuing company-secretarial support.
For example, a director appointment may involve the appointment itself, the relevant Companies House filing and corresponding corporate records. A change affecting membership, control or governance may require a different level of review and documentation. The appropriate route depends on the nature and scope of the change.
A CLG may only need assistance with one particular filing, appointment, resignation, change of particulars or other defined corporate action. In that situation, a standalone service may be the most appropriate and proportionate route.
Where a CLG experiences recurring changes, active membership, continuing governance activity or regular administrative requirements, an ongoing company-secretarial relationship can provide continuity rather than requiring separate support each time.
Coddan's CLG company-secretarial support is not limited to organisations or directors based in the UK. International founders, directors and organisations can also use appropriate UK corporate administration services where their CLG requires professional support with its UK company records, filings, governance administration or ongoing secretarial requirements.
A Company Limited by Guarantee (CLG) that has been struck off and dissolved is no longer an active company. Depending on the circumstances, however, a restoration route may be available to return the company to the Companies House register.
Restoration is therefore a distinct company lifecycle service, rather than ordinary annual company-secretarial administration. The appropriate route depends on the company's status, how it was dissolved and the circumstances surrounding the proposed restoration.
In circumstances where administrative restoration may be available, the company's eligibility, history and relevant requirements need to be considered before proceeding. Coddan can help identify the appropriate restoration route and provide relevant restoration support within scope.
Where administrative restoration is unavailable or the circumstances require a different procedure, court restoration may need to be considered. This is a separate specialist route and should not be treated as routine company-secretarial administration.
Before selecting a restoration route, the company's Companies House status, dissolution circumstances and relevant corporate history should be established. This provides the basis for identifying the appropriate next step.
Closing an active company and restoring a company that has already been dissolved are different points in the corporate lifecycle. A CLG considering closure needs an appropriate closure or dissolution route; a dissolved CLG requires an assessment of whether restoration is available and appropriate.
The company's current status should therefore be established before selecting a service. This helps prevent restoration from being treated as though it were simply another annual company-secretarial filing.
Restoration is not simply a matter of submitting one routine annual filing. The circumstances surrounding the dissolved CLG can affect the appropriate route, the documentation required and the work that needs to be addressed.
If your CLG has already been dissolved, you are not expected to fit the matter into one of the annual company-secretarial packages. Coddan's company restoration service provides a separate route for assessing the company's position and dealing with the restoration requirement according to the circumstances involved.
This keeps the annual packages focused on ongoing corporate administration while allowing a dissolved company to move into the appropriate lifecycle service when restoration becomes relevant.
Restoration is not automatically included within an annual company-secretarial package. It is a separate company-lifecycle matter that may require its own assessment, documentation and specialist route depending on the circumstances.
If your CLG has already been dissolved, you do not need to determine the entire restoration process before seeking support. The practical starting point is to establish the company's position and identify the restoration route that may be available.
Explore Coddan Company RestorationFor an existing company
You can use Coddan even if another provider incorporated your company or kept its records. Tell us your company number, the task you need completed and any deadline. We can look at the available Companies House record and ask for the documents needed to understand what has been done already. This gives an existing CLG a straightforward starting point for a single filing, an address service or continuing secretarial work.
A change of provider is more than changing a name on a subscription. The directors should identify who currently holds the authentication code, register of members, articles, minutes, resolutions, prior correspondence and accounts information. Coddan can agree what it needs from the directors or previous agent and what it will review, prepare or take over. Missing records, overdue filings and complex discrepancies may require separately quoted work; an annual package does not automatically put the past right.
Give us the deadline and current details. We can assess the work for a confirmation statement or another defined filing and explain what is required before submission.
We can review the membership position and available records, then agree whether an update, a handover or a separate reconstruction exercise is needed.
Compare the annual packages for your current needs. Coddan can explain the included work, any separate service and how a continuing instruction would begin.
If your CLG also needs a registered office, ask which jurisdiction and mail service are available, what correspondence is handled and how the service period and renewal work. A director's service address and commercial mail are different requests; they should be agreed separately where offered. If the company has charitable status, charity-regulator duties must be considered separately from its Companies House administration.
You remain responsible as directors for the company's decisions and the accuracy of information supplied. Coddan's role is to perform the agreed work and tell you which further steps need a different instruction or specialist service.
Tell Coddan about your existing CLGInternational accountants, formation agents and corporate-service providers can discuss appointing Coddan for their clients’ UK company administration. A professional firm may need help with a CLG’s confirmation statement, a director change, membership records, registered-office arrangements or documents required abroad. We agree the specific work and the information needed rather than assuming every professional enquiry requires the same annual service.
Identify who is instructing Coddan, the company concerned and the authority for the instruction. Explain which company decisions have been made, who will approve documents and how information will reach us. We establish the applicable customer checks and agree how documents, questions and filing outcomes will be communicated. A professional intermediary’s instruction does not remove the company’s approval requirements or its directors’ responsibilities.
Coddan performs accepted work using its own credentials. We do not lend our ACSP registration or presenter credentials to another provider. You can discuss help for other company types through the professional enquiry route, while the services on this page concern CLGs. No particular technology integration or wider service arrangement should be assumed before it has been agreed.
For separately instructed CLG director and PSC identity-verification projects, professional firms can discuss partnership pricing with Coddan. The number of individuals, checks and work requested must be established before charges are agreed. This does not turn every filing into a new identity-verification exercise or make verification an automatic annual-package inclusion.
Read about CLG secretarial and Companies House filing support for international professional partners. Discuss a UK company-administration and ACSP partnership with Coddan through our project enquiry page. Include the company type, task and any known deadline; we can clarify the accepted work, responsibilities and charges, and supply a written service agreement where requested.
Companies House has announced that presenter identity-verification measures and the requirement for third-party filing agents to be registered ACSPs will begin no earlier than November 2027, with at least six months’ notice before implementation. That is an announced future timetable, not a claim that every presenter already needs to meet those measures. Check the current Companies House implementation timetable before relying on a commencement date.
A software presenter ID and code identify a presenter account; a company authentication code relates to filing for the company; a Companies House Personal Code belongs to a verified individual. These are not interchangeable. Appointing Coddan for accepted work does not mean another provider can use our credentials as its own.
A bank, authority or other institution may need evidence about the CLG or a particular authorised document. Tell us the document, the recipient, the country of use and the purpose. If the recipient has supplied written requirements, provide them before ordering certification, notarisation or legalisation. A current company record and properly approved document are the starting point; documentary treatment does not correct an inaccurate underlying record.
Some recipients accept an ordinary copy or a Companies House document. Others require certification, a notarial act, an apostille, further legalisation or translation. These are different services, and the appropriate combination depends on the actual destination and document. Not every overseas director or international organisation needs them. Acceptance remains with the receiving authority or institution.
Coddan’s company document services can be discussed separately from company-secretarial work. Professional partners can provide the recipient’s instructions so the relevant preparation and coordination can be agreed. A certified company document is not proof of charitable registration, an identity-verification confirmation or a promise of banking acceptance. Explore CLG company documents, certification and overseas-use services before selecting the treatment required.
A Well-Prepared CLG Needs Proper Administration After Incorporation
The certificate establishes your company. Its membership, decisions and records must then work in practice. Coddan’s formation-agent work and expert secretarial support are connected parts of our corporate services, with different tasks agreed at each stage. These four areas help carry a well-prepared CLG into working administration.
A newly formed CLG has members, not shareholders or share capital. The guarantee, often £1, concerns a member’s contribution in the relevant winding-up circumstances; it is not protection from every personal liability.
The articles govern continuing matters such as membership, voting and appointments. Suitable model articles may be enough; a club, residents’ company or charity may need particular provisions.
Keep an appropriate registered office and registered email, and report company changes when required. Coddan’s AML customer checks serve a different purpose from Companies House identity verification.
Maintain the register of members and useful minutes and resolutions supporting genuine decisions. Companies House officer and PSC information is distinct; abolished local officer and PSC registers should not be presented as current statutory requirements.
Formation does not automatically include continuing administration. An existing CLG can instruct Coddan regardless of who formed it. Bring the articles, available records and upcoming dates, so the agreed work fits the company’s current position rather than an assumed standard arrangement. Discuss the records and work needed, then agree the service and any additional charges. Directors retain their responsibilities.
Explore formation-agent support or discuss ongoing secretarial support.
After incorporation
The first anniversary starts a more regular rhythm, but it does not mean that every first-year task is finished. Your CLG's first confirmation statement will normally be due within 14 days after its initial 12-month review period. First accounts often have a later deadline: for a private company whose first accounts cover more than 12 months, it is generally 21 months after incorporation or three months after the accounting reference date, whichever is longer. Check the company's own dates rather than assuming both filings fall due together.
Review the Companies House details and file at least once every 12 months, normally within 14 days after the review period ends. State that the company's intended future activities are lawful. Keep the registered email address appropriate and report changes to directors, PSCs and addresses when required rather than waiting for the next statement.
Directors must meet the applicable identity-verification and personal-code requirements for the filing. An individual PSC connects their verified identity to the PSC role through a separate process and relevant period; the same person can have both roles. Keep the register of members at the registered office or SAIL and keep Companies House officer and PSC information current.
After the first accounts, a private company's annual accounts are normally due nine months after its accounting reference date. Keep accounting records throughout the period. If Corporation Tax is due, payment is normally due nine months and one day after the relevant tax accounting period; a Company Tax Return, where required, is generally due within 12 months. A dormant CLG's HMRC position can differ.
The current Companies House online confirmation-statement fee is £50 for the first statement in a 12-month payment period. Routine filing of annual accounts at Companies House carries no state filing fee, but preparing accurate accounts is professional work that may be separately charged. Ask whether the official confirmation-statement fee, accounts preparation and filing, address service and changes during the year are included in the particular Coddan instruction, and when an annual service renews.
Coddan can check the agreed information, prepare and submit an included filing, maintain agreed records and help with a defined company change. The company supplies accurate facts and its directors remain responsible for its decisions and deadlines. If accounts, tax work, an overdue filing or a complex change needs separate handling, Coddan can explain the next service and fee before you instruct it.
A confirmation statement confirms company information; annual accounts report its financial position. They are different filings. Coddan’s accounts preparation and filing assistance can be instructed separately where available for the company’s circumstances. You do not need to have formed the CLG with us or order a wider secretarial arrangement merely to ask for a defined accounts service.
For dormant accounts, first establish whether the company qualifies. Companies House dormancy concerns the absence of significant accounting transactions during the financial year, subject to statutory exceptions. A company is not necessarily dormant because it has stopped its usual activities, made no profit or received no sales income. Bank charges, subscriptions, donations or expenditure may affect the conclusion. Supply the relevant transactions and records; do not describe a company as dormant simply because it has been quiet.
Under an accepted dormant-accounts instruction, you provide the necessary facts, Coddan undertakes the agreed preparation and filing work, and the directors review and approve the accounts. This is a practical example of company secretarial support within our broader corporate services. We explain which accounts work is covered and what needs separately instructed accounting or tax assistance.
Even a dormant private CLG generally continues to file annual accounts and confirmation statements. HMRC’s Corporation Tax position is separate: its dormancy rules and any notice to deliver a return must also be considered. An accounts filing at Companies House does not submit a Company Tax Return, settle tax or tell HMRC everything it needs to know.
For an active or charitable company, accounts preparation, any examination or audit, and tax work require the appropriate separately agreed service. Charitable companies are not eligible to use the micro-entity accounts regime merely because they are small. Accounts approval remains a directors’ responsibility. Tell Coddan the activities, accounting period, records available and any deadline before assuming a standard dormant filing is suitable.
Charitable CLGs have additional responsibilities to the relevant charity regulator: the Charity Commission in England and Wales, OSCR in Scotland, or the Charity Commission for Northern Ireland. Their reporting rules and deadlines are not interchangeable. Companies House incorporation, charity registration and HMRC recognition for charitable tax purposes are separate matters. Tell us which registrations the company holds and which work you want undertaken; a company-secretarial order does not automatically include charity accounts, regulator returns or tax advice.
Ask about preparing and filing annual accounts and see the separate confirmation-statement service.
The same filing can sit within quite different company arrangements. A sports club may have many users but only some admitted voting members. A residents’ company may connect membership with property interests under its articles. A charitable company may have directors who are also charity trustees. Explain the actual arrangement before asking Coddan to change a record; the company’s name or general description does not establish everyone’s rights.
You provide the membership applications, admission decisions and the rights attached to the relevant class. Coddan can prepare the agreed updates to the register and supporting records. People using the club’s facilities are not necessarily company members, and a membership change can require a separate control assessment.
The appropriate company decision, the individual’s consent, identity requirements and appointment details are established. Coddan prepares the agreed appointment documents and filing. A property transfer, member change and director appointment are separate events even where they occur at the same time.
You explain the proposed change and supply the existing articles. Company-law decisions and filings must be considered alongside any charity-law permissions and regulator notifications. Coddan agrees the administrative work it can provide; specialist legal advice or regulator approval is not silently included.
You identify the company, authorised contact, decision and deadline. Coddan clarifies the information needed and undertakes the accepted preparation and submission. Being outside the UK does not change the company’s jurisdiction or remove approval and filing responsibilities.
You remain involved in the facts and decisions, while Coddan handles the work agreed with you. This is how professional help can make a routine task simple without pretending that every organisation has the same requirements. See officer and membership changes or discuss a company or constitutional amendment.
Tell Coddan the task you need completed for your Company Limited by Guarantee (CLG). Start with what is happening with the company now and identify the route that most closely matches the corporate administration, compliance or lifecycle requirement you need help with.
The routes below form part of Coddan’s wider CLG services. They are intended to help you navigate between formation, annual compliance, company secretarial administration and specialist corporate services without suggesting that every CLG needs every service.
Start with the CLG formation services if you are establishing a new company and need incorporation or registration support. Formation can then lead into appropriate ongoing company-secretarial and governance support once the company is established.
Explore CLG Formation →An established CLG can enter the company-secretarial and governance services directly if its directors want professional support with appropriate corporate administration, records, filings and governance matters.
If the immediate requirement is keeping annual corporate compliance organised, the appropriate route may include preparation and filing of the confirmation statement and associated review of the company's Companies House information.
For organisations that need continuing help with the register of members, corporate records, company information and agreed administration throughout the year. Tell Coddan what is managed internally so the accepted service complements those arrangements.
Find the appropriate route for director, secretary, PSC or membership changes, including appointments, resignations, changes of particulars, Companies House filings and related corporate administration.
For active CLGs that want an established professional relationship supporting appropriate corporate administration throughout the year, subject to the scope of the selected support. This option is available to UK-based and international customers with UK companies, including CLGs.
Some matters fall outside ordinary annual secretarial administration and require a separate specialist service, assessment or lifecycle route. This can include constitutional work, review or reconstruction of historic records, restoration, closure, corporate document legalisation or other circumstances requiring a different level of support.
Discuss the requirement →A UK company can be operated by founders, directors or members based outside the United Kingdom. Coddan's company-secretarial support is therefore also relevant to international customers with UK companies, subject to the requirements and scope of the particular service. The company's UK corporate obligations remain relevant regardless of where its directors or members are based.
These routes are not permanent categories. A newly formed CLG may begin with formation support and later require annual compliance, member-register maintenance or ongoing secretarial assistance. An established CLG may also need a separate specialist service when a particular corporate or lifecycle event occurs. The appropriate route can therefore change as the company's circumstances change.
Start with the filing, record, address or change you need help with; Coddan can explain the appropriate service and any separate fee. Coddan can help identify the service that fits your company's actual requirement, rather than encouraging every CLG towards the same package.
A clear order should tell you what Coddan is undertaking and what the company needs to provide. You can request a written service agreement for a direct instruction or professional-partner arrangement, recording the agreed work, responsibilities and charges by reference to the accepted order. This gives both parties a useful record without assuming that every service or future change has been included.
Distinguish a single filing from an annual secretarial service, an address arrangement and a separately instructed document or accounts job. Compare the current package panel where you want recurring support, then confirm any official fee, additional work and service period that apply. A renewal date for an address or annual service is not necessarily the same as a confirmation-statement review date, accounts deadline or tax deadline.
If reminders, a filing allowance or particular records work are included in the selected package, the stated inclusion governs. Do not assume that engaging Coddan once creates continuing monitoring of every obligation. Likewise, ordering secretarial support does not itself appoint Coddan as the company’s formal secretary; any appointment must be separately agreed and properly recorded.
When circumstances change, tell us promptly and provide the relevant records. We can establish whether the request is covered by the accepted service or needs a further quotation or another professional’s advice. Missing records, a disputed decision, historic errors and urgent overdue filings should be disclosed at the outset rather than treated as ordinary routine changes.
Start with the company number, what you want completed and any deadline. Speak with Coddan about your CLG or compare the four existing annual support packages. You can keep work in-house, order an individual service or agree continuing support; the choice should fit the company’s actual needs.
Whether you are establishing a new Company Limited by Guarantee (CLG), managing an established CLG, preparing annual compliance, dealing with a corporate change or looking for continuing company-secretarial support, the right starting point is to understand what your organisation actually needs.
Tell Coddan what is happening with your company and what you need help managing. The appropriate route may be an annual company-secretarial package, a specific filing or administrative service, or a separate specialist service where the matter falls outside the standard package scope.
You do not need to work out every filing and document before contacting us. Start with the requirement you are dealing with now and use the appropriate route for that requirement. If your circumstances develop, additional support can be considered when it becomes relevant.
If you already know that you need ongoing company-secretarial support, you can review the available packages directly.
Review the CLG Support PackagesPrefer to speak with someone first? Contact Coddan on +44 (0)20 7935 5171 or 0330 808 0089 , or email info@coddan.co.uk .
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