Company limited by guarantee - option 3 for non-UK customers, £634.49

Choose a Company Name

Your company name must end with the word 'Limited', or its abbreviation 'Ltd', or the Welsh language equivalents: 'Cyfyngedig', or 'Cyf'.

For example: ABC Limited, ABC Ltd, ABC Cyfyngedig, ABC Cyf.

These words (Limited, Ltd, Cyfyngedig, Cyf) must not occur in any other place within the name of your company.

Exemption from use of 'Limited' or 'LTD' in a company name
If certain requirements are met however, a company limited by guarantee may apply for and be granted an exemption from using 'limited' (or its Welsh equivalent) in its name. The requirements are as follows: -

(a) the objects of the company are to be the promotion of commerce, art, science, education, religion, charity or any profession, and anything incidental or conducive to any of those objects; and

(b) the company's memorandum or articles of association: -

(i) require its profits (if any) or other income to be applied in promoting its objects'

(ii) prohibit the payment of dividends to its members, and

(iii) require all the assets which would otherwise be available to its members generally to be transferred on its winding up either to another body with objects similar to its own or to another body the objects of which are the promotion of charity and anything incidental or conducive thereto (whether or not the body is a member of the company).

If you want to register a company to be exempt from use of 'limited' in your company' name, we will produce a memorandum and articles of association for you which complies with the above requirements, for an additional fee of £50.00.

You can use most symbols present on a standard English keyboard in your company name. The following are all acceptable: -

@ at
# number
£ pound
$ dollar
% percent
* asterisk
+ plus
= equals
< less than
> greater than

Companies House will also consider less common symbols so long as they can be readily produced on the Certificate of Incorporation, and entered in their database.

With electronic (online) companies filing service, we can not register a limited company and use specific accents, signs or punctuations (such as: À, Á, Ä, È, É, Ë, Ï, Ñ, Ó, Ö, Ú, Ü, etc.).

If you need to register a company with specific accents, signs or punctuations you need to apply for paper forms filing service, so we still do that manually. After we receive your payment, we will send you an e-mail containing special forms which you need to print, sign, and return to us.

Once we are in possession of your signed forms, we will initiate the formation process of your private limited company with Companies House (this applies for only paper forms filing service).

I require the exemption from use of 'Limited' in a company' name - £50.00

Explanation:About the guaranteed same-day service

This service guarantees that your limited company will be registered on the same day that your order and payment are received.

In order for you to use this service, you must place your order before 1:30 p.m. (London time) on a working day, and your application form must not contain any errors or omissions.

This service based on Companies House's normal working hours. We cannot be responsible for delays caused due to the rejection of the application by Companies House for any reason whatsoever.

Guaranteed same-day company incorporation - £45.00

The registration with the HMRC (Inland Revenue)

When your limited company will be formed and registered at Companies House, Companies Registrar tells to the HMRC that this has happened; this applies whether you start your business as the limited company. It also applies whether or not your company is active or has not started trading.

HMRC sends a newly formed company an introductory pack within six weeks of being told by Companies House that the new company exists. This pack contains corporation tax forms and explanatory notes for new companies. The pack is usually sent to your company's registered office, which may or may not be the same address that you trade from.

You should complete and send a completed form (new company details) to your corporation tax office as soon as possible. If your limited company is dormant, you should complete a dormant form instead.

It is important to complete these forms as HMRC uses the information you provide to work out your corporation tax paying and filing deadlines. They will send you a form to confirm these deadlines, unless you have told HMRC that your company is dormant.

If your new company has not yet started trading you need to tell HMRC as soon as possible if your company has been set up but is not yet trading or engaging in any business activity. In other words, your company is dormant.

Penalties for not telling HMRC your company is liable for corporation tax
If your company or organisation has corporation tax to pay but you do not receive a 'Notice to deliver a Company Tax Return' from HMRC, you still must tell HMRC it is liable for corporation tax. If you do not, your company or organisation may be charged a penalty. HMRC calls this a 'failure to notify' penalty.

Where the obligation to tell HMRC that your company or organisation is liable for corporation tax takes place on or after 1 April 2010, the penalty is based on the amount of tax that is unpaid or that your company or organisation is liable for. This is called the 'potential lost revenue' or 'PLR'.

What we can offer you
1. To avoid any potential problems with the HMRC (Inland Revenue), we can offer you a straightforward registration of your company with the HMRC to confirm is your company is trading or not.
2. We can wait for an introductory pack from the HMRC, and then complete it & register it with the HMRC for your behalf.
3. We can be appointed as your corporate tax-agent.
4. As soon as we will register your company with the HMRC we will be able to apply for an unique tax registration number for behalf of your company.

Coddan may be register with the Inland Revenue and act as the registered tax authorised agent for your company.

It allows you to use us as your authorise agent to act on your company behalf for specific matters, such as: - tax affairs including self-assessment and National Insurance; tax credits; PAYE for employers.

Our tax authorised agent services are charged annually, and must be renewed each year if you want to continue using them.

Please note that our authorised agent services are not including bookkeeping, accountancy and tax preparation services.

Why are authorisations needed?
HMRC has a strict legal duty of confidentiality in respect of the information it holds on customers. The unauthorised disclosure of this information is a criminal offence. HMRC cannot risk divulging information to anyone who has not been properly authorised to receive that information. Customers would not want their personal information disclosed to third parties without their consent.

Non-UK residents who owns or run a UK registered company
HMRC suggests that all non-UK residents who own a company registered in the United Kingdom, or who run a UK company as non-UK resident directors should appoint a UK based tax-representative to deal with HMRC on your behalf when you start a new company or organisation and for all your other corporation tax affairs.

The applicant details

Please enter your details in the fields below. All fields are required.

Please provide us with a physical street address: not a post office (PO) box address. If you plan to pay online by credit card, the address that you enter here must match the address associated with your credit card.

As the person making this application, we will contact you should we need to discuss your application or company. We will not communicate with the company officers, or any other parties, unless you specifically request us to do so.

E-mail is the primary means of communication between us, so be sure to enter your e-mail address correctly.

If you do not receive an e-mail from us shortly after you submit your order, please check that your e-mail account is appropriately configured to enable you to receive e-mails from us.

In particular, ensure that your spam filter is not mistakenly filtering our e-mails.

The person with significant control (PSC)

Explanation:Meaning of the person with significant control (PSC)

From January 2016, all private companies are obliged to keep the register of persons with significant control. Since April 2016 information about the persons with significant control (PSC) need be registered at Companies House.

The information from each individual company's persons with significant control register will be given to Companies House at the same time as the confirmation statement. The confirmation statement is the successor to the annual return.

What will happen to the information given to Companies House? The idea is that the register is the public document. Therefore members of the public will be entitled to both view the persons with significant control register and search for information relating to individual companies. Every company's PSC information will be listed on the same central register and it will be free to view and search.

Who classes as a person with significant control? A person with significant control is anyone who either: -

• Holds over 25% of the shares
• Controls over 25% of the general meeting votes
• Can control removal or appointment of the majority of a company's board
• Exercises significant control or influence over a company or has the right to do so
• Having the right to exercise, or actually exercising, significant influence or control over the activities of a trust or firm which is not a legal entity, but would itself satisfy any of the first four conditions if it were an individual.

Explanation:Can a nominee director or shareholder qualify as a PSC?

No. Nominee director and shareholder are generally appointed for record purposes only, and in most cases have little or no influence over the day-to-day running of the business. In this case the person who qualifies as a PSC will generally be the beneficiary or/and the person(s) who hold the general power of attorney.

Does it mean, that I need to register myself as the PSC even I ordered the nominee service?
Yes, we need to register you, or the third person, who controls the firm as the person with the significant control. Nominee director is receiving instructions from the real owner, nominee shareholder hold the company shares on behalf of the beneficiary owner, means, your nominees cannot be appeared as the person with the significant control, because they are not controlling the business at all.

The person with significant control is the applicant

The person with significant control is the company director

The person with significant control is the company member

The person with significant control is another individual

A certificate of person with significant control is a document used to confirm the identity of the person with significant control of a business entity. It also confirms the name of the firm, registered number, and registered office address.

A certificate of beneficial ownership is often used to prove that a particular individual is authorised to enact legally binding transactions on behalf of an entity.

Certificates of person with significant control are issued by the business formation agent. The person with significant control can produce the certificate as the evidence of his/her position within the firm to any interested party in any administrative or legal proceedings or official injury.

Your certificate will be printed in an elegant format, sealed and laminated. If you need to apply for such certificate, please pay for the delivery.

The trademark or/and business name registration

Explanation:About the trade name registration service

Business or trading name may be used by a limited company (e.g. John Doe Services LTD may trade as a 'J. Doe's Bakery'). The use of a business name does not create a separate legal entity from a company, which is using the name.

With this option we will prepare all necessary paper forms to allocate a trade name to your limited company' name.

We will also provide you an exclusive certificate of the trading name adoption.

  The trade name registration - £65.00

UK & EU Trade Mark Search
Explanation:About the trade mark search service

Trademarks are one of the most important tools in the promotion and recognition of your business' goods or services. Trademarks are the primary means by which customers can recognize your products. A trademark registration gives you the right to stop others from using the same or a similar trademark in relation to your goods or services, and in many cases, a trademark registration can itself become a valuable asset.

If you require a trade mark search - to ensure your newly registered company name does not conflict with any European and UK protected trademarks.

  The UK trademark search - £96.00

UK Trade Mark Registration
Explanation:About the trade mark registration service

Benefits
Amongst other benefits, registering your trademark: -

1. Secures a statutory monopoly. It will give you the exclusive right to use your mark for the goods and/or services that it covers in the UK.
2. Deters others from using your trademark. A trade mark registration can be used to prevent the registration or use of an identical or similar mark by another individual or company.
3. Makes it your property which means you can sell it or license the use of it to others in exchange for payment.
4. Can add quantifiable goodwill and value to a business on sale.

Costs
We can take care of the registration process from start to finish.

Stage 1 - Filing
1. To file a UK trademark application in one class we charge a fixed fee of £350.00. Of this, our legal charges for preparing and filing the application are just £150.00. The official filing fee is £200.00.

2. For each additional class we charge a fixed fee of £100.00. Of this, our legal charges are £50.00 and the official fee is £50.00.

3. It is possible to file a fast-track application which will be examined within 10 business days after filing for an additional £300.00 cost.

Stage 2 – Prosecution
After filing your application, we charge on a time and materials basis for the work we undertake through to the registration of the mark.

Our charges will depend upon how straightforward the application is and whether it receives any objections. This is not something we can predict with absolute certainty, although we do aim to warn you if your application is likely to be problematic.

There are a wide variety of objections that can be raised by an examiner including that your trade mark is descriptive and not distinctive e.g. the trademark SHOES for a 'shoe store'.

In the event of an objection, we would need to respond to the examiner. Responding to objections may include presenting evidence of use, engaging in correspondence and/or attending a hearing with the examiner.

A third party may oppose your trade mark application on a number of grounds including that it is identical or similar to their trademark and that there exists a likelihood of confusion between your proposed trademark and their registered trade mark.

In the event of an opposition, we will advise you of your additional legal charges and expenses before proceeding on your behalf.

Note that most but not all trademark applications are straightforward and go through without significant objection or opposition.

Total Cost
You are looking at an estimated total cost of £600.00 if the application proves straightforward and is registered in one class only.

  The UK trademark registration - £600.00

Members contribution

This information is required by virtue of section 2(4) of the Companies Act which provides as follows: -

The memorandum of a company limited by guarantee must also state that each member undertakes to contribute to the assets of the company if it should be wound up while he is a member, or within one year after he ceases to be a member, for payment of the debts and liabilities of the company contracted before he ceases to be a member, and of the costs, charges and expenses of winding up, and for adjustment of the rights of the contributories among themselves, such amount as may be required, not exceeding a specified amount.

The total commitment of the members, taken together, is known as the "guarantee fund"; this fund only comes into existence on a winding up. In practice, this form of vehicle is usually unsuitable for most businesses but is often used, for example, by charities.

There is no limit as to the amount which must be stipulated as the member's maximum contribution. It may, for example, be as little as £10.00 or as much as £1,000,000.

However given the nature of the activities of most companies limited by guarantee (e.g. not for profit concerns such as clubs, management companies for flats and associations of traders for trade protection or information exchange) it is likely to be a relatively small amount such as, say £10.00.

The standard membership contribution on formation is £10.00.

It cannot distribute its profits to its members, and is therefore eligible to apply for charitable status if necessary.

You should bear in mind that the amount which you stipulate as the maximum contribution by members in the event of a winding up cannot be increased after the company is incorporated.

The company may be registered with membership contribution that is greater than the amount it needs as initial contribution.

When applying for the alternative membership contribution for your company, please make sure that the value per membership contribution is not less than £1.00.

If you desire to have value per membership contribution less then £1.00 (for example 10p or 1p) you will need to apply for the paper filing for your company at additional charge.

Please contact us for more details: info@coddan.co.uk.

Standard industrial classification of economic activities

Coddan' special drafted and solicitors adopted memorandum and articles of association, which can be used not only in the UK, our own memorandum and articles of association will be very useful and accepted in other overseas countries. We do not use the Companies House' standard model of the memorandum and articles as most of others UK companies formation agents.

Our standard version of the memorandum and articles of association is very widely drawn, and is suitable for most types of business.

An electronic copy of our standard memorandum and articles of association is included with your company formation.

Additional printed and bound copies of our standard memorandum & articles of association can be provided, either at the time of original incorporation (at the same order form below) or at a later date.

If you want to have specifically drafted objects and clauses included in the memorandum and articles of association of your company, simply send them to us, and we will include them.

If you request a non-standard memorandum and articles of association, the formation of your company will be delayed by between 24 and 48 hours.

Please do not request a guaranteed same-day incorporation if you also require a non-standard memorandum and articles of association.

We can register your company using your own memorandum and articles of association. Simply complete this order, and then e-mail us (orders@coddan.co.uk) the memorandum and articles of association that you want to register your company with.

The added administration will slow the formation of your company, so please do not request a guaranteed same-day incorporation if you are supplying your own memorandum and articles of association.

When ordering a company limited by guarantee please specify a list of the objects that need to be included to the memorandum of association.
Law requires a company to have a memorandum of association containing the objects clause. The objects clause delimits the purposes for which the company is formed and also its legal capacity.

We can register your charity with ther Commissioner if: -

1. Your charity is based in England or Wales;
2. Your charity has a minimum income of £5000 a year, eg in funds and donations;
3. Your charity is a type of charity that has to register.

I require registration as the charity - £950.00

Choose a registered office address (for non-UK residents)

Prestige and privacy for your business, protect your personal details.
No rental contract restrictions.
Your registered office address can be used on your company stationeries, business cards, e-mails and website.
Use the image of the building exterior on your website.
You will have the permission to list our address for your company or an LLP with Companies House & HMRC.
HMRC & Companies House incoming post forward to you.*

* We are forwarding an official mail to our UK based customers free of charge.

This service is particularly useful for small businesses, such as those being run from home, who would like a separate, prestigious registered office address to be displayed on the public record.

Our registered office address service charged annually, and includes official mail forwarding; it does not include the forwarding of general business mail or bank statements.

If you require to use registered office address for receiving and/or sending all other types of mail, or use registered address for your banking needs, please apply for the general business mail option at the relevant part of this section .

If your company or an LLP is active, you are also required to display the corporate name outside or inside the registered office address so that it is visible in plain sight for any potential clients, visitors, or governing authorities to see should they need to inspect your records.

However, if your business maintains a dormant status, you do not have to display your corporate name.

In addition, if you are a trading company, it is often common for government authorities such as Companies House or HMRC to do surprise inspections, or to investigate the bookkeeping or the VAT records of your company. This will not apply to dormant companies, as they not have traded.

If you require having your registered office address as the trading address and want to use it for the further inspections by a third party or by government authorities, please apply for this service separately.

If someone comes to our office to inspect your company records, we will need to aid this person in their duties, which can take a few hours at a time.

Important
In the case if you only need to have a registered office address for public records, & you will keep your company' registers, accountancy and VAT records elsewhere within England or Wales, please provide us the details of your own SAIL (single alternative inspection location) address, and we will not charge you an additional fee.

The provision of a registered office address is fully in compliance with the Companies Act 2006 and the Companies (Trading Disclosures) Regulations 2008.

The first year's fee for the provision of the registered office address in London (at Baker Street) is included in this package (the next year renewal fee will be £295, the upgrade charge for a registered office address in London (West End, City, Strand), Manchester, Edinburgh or Belfast is £25.00, and the renewal fee will be £300.
The next year's maintenance fees for the provision of the registered office address will be due to be paid by the anniversary date of your company registration.

Due to the implementation of 2007 Money Laundering Regulations (EC Third Money Laundering Directive) on 15 December 2007 it is now necessary for all Trust and Company Services providers including company formation agents to register with the HM Revenue & Customs and to put anti-money laundering systems into place.

We are therefore required to ask for a scanned identification of company directors and beneficial owners of companies via e-mail first before we can undertake to provide a registered office address.

Within 14 days we will require you to post us a recent utility bill showing your real ("shadow") directors and beneficial owners of companies names and current addresses and also a passport or a driving licence.

These can be original documents or copies certified by a solicitor, notary public or commissioner for oaths.

If you are an overseas based client you should provide us a copy of your passport and utility bill with the notarised translation into English.

We can process the order immediately to form your new company and provide a nominee service but will have to file a change of nominees to the details of the purchaser of the company if the due diligence information is not provided within 14 days of the commencement of the service.

Where we have provided a registered office address at your request and subsequently have to file a change of the address because you have failed to provide due diligence no refund will be given.

Choose the Location of a Registered Office Address

Forwarding of Official Mail Overseas

The first year' fee for the provision of the registered office address includes the cost of forwarding official post overseas.

Post forwarded to you at postage cost plus 10% handling fee.

The Certificate of the Registered Office Address

A certificate of registered office address is a document used to confirm the details of the registered office address of a company. It also confirms the name of the company, registered number, and the date of incorporation.

A certificate of registered office address is often using to prove that a particular company registered at the specified address in the UK.

Companies' formation agent issues such certificates. The beneficiary owner or a company director can produce the certificate, as the evidence of his /her company is legitimate to any interested party in any administrative or legal proceedings or official injury.

Your certificate will be printed in an elegant format, sealed and laminated.

The provision of the trading & inspection address

If your company is the active, the fee for the provision of the trading office address and the address for inspection of corporate documents is slightly higher.

Prestige and privacy for your business, protect your personal details.
You can use our meeting room for the inspection of your tax and accountancy records by the HMRC officers at discounted rates.
You can use our meeting room to have meetings with your clients and customers, we can place you company nameplate at the door of a meeting room (extra fees will apply to use our meeting rooms).
You will have an access to a wide range of business support services.

This service is particularly useful for small businesses, such as those being run from home, who would like a separate, prestigious business address in London at Baker Street.

In the case if you only need to have a registered office address for public records, & you will keep your company' registers, accountancy and VAT records at your own permission in England or Wales, please provide us the details of the SAIL (single alternative inspection location) address.

A limited company shall disclose: -

(a) The address of its registered office;
(b) Any inspection place; and
(c) The type of company' records which are kept at that office or place, to any person it deals with in the course of business who makes a written request to the company for that information.

The limited company shall send a written response to that person within five working days of the receipt of that request.

Where can you keep these records?
You may keep all or any of these records at the company's registered office. The company may choose an alternative location to make these records available for inspection.

The company can only have one alternative location to the registered office at any given time. That location must be in the same part of the UK as the registered office, e.g. a company registered in England and Wales can have an alternative inspection location in England and Wales only, but not in Scotland or Northern Ireland.

The company may choose to keep some records at its registered office and some at its alternative inspection location provided that all the records of a type are kept together.

Offence
Where a company fails, without reasonable excuse, to comply with any requirement in regulations, an offence is committed by: -
(a) The company; and
(b) Every member and officer of the company who is in default.

A person guilty of an offence is liable on summary conviction to: -
(a) A fine not exceeding level 3 on the standard scale; and
(b) For continued contravention, a daily default fine not exceeding one-tenth of level 3 on the standard scale.

For the purposes of this regulation a shadow director is to be treated as an officer of the company.

Requirement to display registered name at registered office and inspection place
3. (1) A company shall display its registered name at
(a) Its registered office; and
(b) Any inspection place.
(2) But paragraph (1) does not apply to any company which has at all times since its incorporation been dormant.

Requirement to display registered name at other business locations
4. (1) This regulation applies to a location other than a company's registered office or any inspection place.
(2) A company shall display its registered name at any such location at which it carries on business.

Manner of display of registered name
5. (1) This regulation applies where a company is required to display its registered name at any office, place or location.
(2) The registered name shall be so positioned that it may be easily seen by any visitor to that office, place, or location.

Registered name to appear in communications
6. (1) Every company shall disclose its registered name on: -
(a) Its business letters, notices and other official publications;
(b) Its bills of exchange, promissory notes, endorsements and order forms;
(c) Cheques purporting to be signed by or on behalf of the company;
(d) Orders for money, goods, or services purporting to be signed by or on behalf of the company;
(e) Its bills of parcels, invoices and other demands for payment, receipts and letters of credit;
(f) Its applications for licences to carry on a trade or activity; and
(g) All other forms of its business correspondence and documentation.
(2) Every company shall disclose its registered name on its websites.

Offence: -
10. (1) Where a company fails, without reasonable excuse, to comply with any requirement in regulations 2 to 9, an offence is committed by: -
(a) The company; and
(b) Every officer of the company who is in default.
(2) A person guilty of an offence under paragraph (1) is liable on summary conviction to: -
(a) A fine not exceeding level 3 on the standard scale; and
(b) For continued contravention, a daily default fine not exceeding one-tenth of level 3 on the standard scale.
(3) For the purposes of this regulation a shadow director is to be treated as an officer of the company.

.

Optional Extra Services

Explanation:About the provision of members and directors' service address

The new requirements states that each UK company member must provide Companies House with two sets of address details, a service address and their residential location. Such details of a company director(s) and LLP members will be available on the government website to public.

You can use our registered office address as the address for your company directors and shareholders.

If you prefer to have your company directors, shareholders or an LLP members details listed on the government websites & you do not mind about this, then, you do not need to apply for the provision of members & directors' service address from us.

Explanation:About the telephone answering

With small and medium business in mind, we have specialised in an affordable telephone answering service, equipped to show a proficient picture to clients and providers. We pride ourselves on the level of professionalism portrayed by our trained staffed when it comes to the answering call services, our staff will see to it that your calls are replied to professionally and promptly.

Our team have been individually chosen and prepared to be able to display themselves as a team member, and not to give the feel or look of a call centre, moreover the staff members providing this service are the same staff who answer our own calls.

Key features:
• London or Edinburgh phone number included;
• Calls replied by an individual using your company name:
• Limitless messages and calls (the feature of call forwarding coming soon);
• Messages uploaded to your account and sent by means of email;
• Messages directed to our iPhone and Android App.

How it works:
• Select our telephone answer service through our webpage and create an account.
• Once the account has been generated, signed up you will be sent a London or Edinburgh number typically within a few working hours.
• You may now begin to share your number or begin to utilise call diversion services.
• You will receive a message once any calls have been answered.
• A call and messaging log will be accessible in your account for any future reference.

This address is not visible from public records and can be used as a confirmation for your bank or suppliers.

Explanation:About our general mail forwarding service

You can use our address for your business banking needs.
You can use our address for sending and receiving general business correspondence.
You can instruct us to send business correspondence to your partners, clients and suppliers.

While using our registered office address, all official mail for your company will be forwarded to you.

You can upgrade the post forwarding service to include all general letters received for behalf of your company or an LLP. If you choose not to upgrade, all general mail received for your company or an LLP behalf will be returned to sender.

This is fine if you do not expect any important general mail to arrive at the registered address of your business entity, but if you do, or if you use the registered office address to open a bank account, we strongly advise you to upgrade your registered office address to include all general business mail.

This will ensure that all mail received for your company will be forwarded to you.

Explanation:About our general mail scanning service

Coddan' mail scanner service allows you to actually view the incoming mail online the day it is received. Just log into our Customer Area and view a picture of each new piece of mail, then click on the drop down box next to each envelope and instruct us to hold, send, scan the contents, or shred the envelope.

To ensure the integrity of your online data, we utilize the latest security technology available today. Our web site is protected with a 256-Bit SSL Certificate. This means that your data has physical as well as electronic security.

In addition to protecting the integrity of your electronic data, Coddan has contracted with "Shred-It" to shred all your physical mail and documents. Shred-it's innovative paper shredding services and unrivalled security compliance standards ensure that all of your confidential waste is destroyed in the most secure way possible.

Costs: -

• £110.00 per year (£9.17 per month service fee);
• Includes 40 envelopes scan per month;
• 0.25 for each envelope scanned over 40.

Content scans: -

• £0.50 to open an envelope;
• First five pages of each envelope are £0.10 each - any additional pages within the envelope are £0.05.

Explanation:About sending letters by post

You will always need to send correspondence and letters by post, and you cannot always guarantee that your important business, financial and legal documents will arrive at their destination on time.

It is a very easy process, upload of your letter (in .PDF or .DOC format); we will print it out, put into the envelope and send it by post to the delivery address.

The process

• Send us your letter via e-mail;
• Provide us the postal address where you require your letter to be send;
• We will print it out, insert into the envelope and send by post.

Our charges

• Printed letter and envelope 99p plus the postage costs
• Extra pages 15p each

Explanation:About the reception of legal processes

Companies which operate in the UK or which deal with UK financial institutions often need to provide an address in the UK at which legal proceedings or other notices can be served.

Some companies may not be able to do this, for example, if their main trading address is overseas.

We can act as your agent, and accept all legal processes on behalf of your private limited company. This includes services of notices and proceedings.

The provision of members (shareholders) & directors service address - £25.00

Telephone answering service - £350.00

The general mail forwarding - £200.00

The general mail scanning - £110.00

I require sending letters by post for one year - £50.00

The legal processes address on behalf of your company - £350.00

The domain name registration options

We can register a domain name for your company's website from as little as £16.00 for two years, including free server name changes. '.co.uk' '.eu' and '.com' domain names are all available.

Order additional legal documents

Documents certification by a notary public & apostille

There are two ways to have your documents certified as authentic so that you can use them in foreign countries: by apostille, or by consular legalisation.

Apostille is the kind of authentication accepted in countries which are signatories to the Hague Convention. For use in a country which is not a signatory to the convention, a document must be legalised by the consulate of the country where the document was issued.

About the time frame for documents certification: -
The time indicated for these services is the time it will take to certify your documents from the moment we receive them, and not from the moment that your company is registered. Certain documents take longer to prepare or to reach us, which can delay the process.

For legal documents, such as memorandum and articles of association, certificates of incorporation, and certificates of good standing to be recognised in another country, they often need to be certified as authentic and true.

Foreigners who want to register a company, open a bank account, or do business in the United Kingdom, as well as UK registered companies and their owners who need to register a branch of the UK company overseas, or to use a UK-registered company as the shareholder in a foreign entity, or, to open a bank account overseas, will probably need to get certain documents certified by Notary Public and legalised by apostille_block.
However, some countries still require notarial and apostilled documents to be legalised and the document must in these circumstances be presented to the consulate or other diplomatic representation of the country where the document is to be used.

Coddan provides notary, apostille, and consular legalisation services for any type of company or a private documents. Coddan has the experienced team and we pride ourselves on our ability to obtain apostilles and legalisations within the tightest deadlines.

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Due diligence requirements

To comply with various Money Laundering, Terrorist Financing, Proliferation Financing Legislations, as well as Local Authorities Act 2007, we are required to identify the people who we provide service for and, therefore, require to obtain copies of the identification documents for each directors/shareholders and beneficial owners of all companies that we undertake to incorporate.

Documents required

• • Valid proof of ID - Current valid passport bearing the photograph;
• • Valid proof of current proof of address – a recent utility bill or a bank statement or a Local, government issued, ID card – if bears the address details, Correspondence from an official independent source such as a central or local government department or agency

You can provide copies certified by regulated professional or a post office (for UK based clients), alternatively, you can apply for electronic ID verification via UK AML Compliance software.
Electronic ID verification is only available for ID document, proof of address will still need to be provided as separate document
Depending on your nationality and country of residence, we may also request additional documents, if deemed necessary.

I will certify documents myself at Post Office, or by notary or solicitor

I want to verify documents online with Coddan CPM

Applicant's Declaration

I declare that the information entered on this form is true and correct, and that the company I am forming will not be used for the money laundering; to receive the proceeds of drug trafficking; terrorist activities; trading in arms and weapons; or any illegal activity under the laws of the jurisdiction in which it is incorporated.

I hereby indemnify Coddan CPM Ltd., its staff, and associates from all actions, suits, proceedings, claims, demands, and costs which may arise out of, or be incurred as a result of, the provision of the services that I have ordered, either by the company itself that I have ordered, or by the principals of the company.

I have correctly entered all necessary details on this form, and understand that any typing or spelling errors I have made on this form will show up on my company formation documents. I further understand that Coddan cannot take responsibility for any such errors, and that additional charges will apply should I wish to change any details after my company has been formed.

I have completed this form in English, using only English characters, and have read all the pertinent notes on this order form.

I understand that Coddan is not obliged to accept any request or claims if the online order form has been sent with mistakes, omissions, or incomplete.

None of my or the company's assets, net worth, income or activities relate in any manner to illegal armaments, money laundering, illegal drugs or other illegal controlled substance, or any activity that I know to be illegal in my country of citizenship, residence or domicile, and/or in the place of incorporation.

I do not intend to hinder, delay, or defraud any creditors, or engage in any illegal conduct in relation to creditors and do not intend to engage the services of Coddan CPM Ltd., in order to facilitate or otherwise engage in such activity.

I hereby expressly, specifically and unqualifiedly agree to wholly hold harmless and indemnify Infinity Coddan CPM Ltd., its shareholders, officers, directors, employees, agents and nominee shareholders and (or) nominee directors provided by Coddan CPM Ltd., or its agents if any, from any liabilities of any kind or character arising out of any lawful actions taken by them in reliance upon any fact of statement contained in this declaration which may hereafter prove to be untrue or materially inaccurate.

I agree to Coddan' charges and that I will make payment when they fall due.

I am aware that any changes of the above data or my own personal data must be reported to Coddan CPM Ltd., within five working days after the changes, and the damages arising from the omission of such obligation shall be my burden.

Please review the "Terms and Conditions", and the "Applicant' Declaration" terms. You must agree to them before proceeding to calculate and finalise your order.

By clicking "Yes, I agree" I certify that neither Coddan nor any of its employees or agents have provided me with any personal counsel, legal or financial advice. If I have provided credit card details, I authorise that my credit card be charged for the ordered service(s).

If there are any flagrant breaches of our terms, conditions and GDPR Privacy Policy we reserve the right to withdraw our service.

Coddan CPM Ltd., reserves rights to withdraw or amend without a further warning a part or all the services we provide where we have a legal or technical reasons to do so. There may be times when our website is unavailable and you agree that even in some circumstances no refund of any fee will be given by us to you, or any compensation in any form for any reason. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these terms of use. You are also responsible for ensuring that all persons who access our site through your internet connection are aware of these terms, and that they comply with them.