CharityReg Northern Ireland is for forming a charitable company limited by guarantee and preparing for the separate Charity Commission for Northern Ireland (CCNI) process. Companies House incorporation creates the company. CCNI separately decides charity registration; a company number does not establish that registration.

Your personal manager helps clarify the information needed. Coddan prepares and reviews the agreed company documents and submits the incorporation application after your approval and applicable checks. We also prepare the agreed Northern Ireland charity-registration information and supporting documents and assist with submission when the applicable CCNI arrangements allow it. You supply accurate organisational facts and the necessary decisions and approvals.

An Expression of Intent tells CCNI about an organisation seeking charity registration and provides contact details for its call-forward process. It is not the charity-registration application. Call-forward is CCNI's invitation to apply at the available stage, not a decision to register the charity.

Preparing purposes, governing documents and supporting information beforehand helps the organisation get ready to apply. Coddan prepares the agreed material and assists with the applicable submission within the accepted instruction. Tell your manager about any existing Expression of Intent, invitation, application, CCNI request or deadline so the current position can be checked before a competing application is started. Do not assume that submitting an Expression of Intent is included unless expressly agreed. CCNI decides the application; no invitation, priority treatment or registration date is promised.

A registered office is the company's official address for receiving communications and notices. A company incorporated in Northern Ireland must have an appropriate registered office in Northern Ireland, and the address appears on the public company register. It is distinct from an individual director's service address and does not itself establish charity registration.

Supply a suitable Northern Ireland registered office or ask Coddan about a separately arranged address service before incorporation. CharityReg Northern Ireland does not automatically include a registered office, individual service address, mail forwarding or continuing address subscription. Your personal manager can clarify the suitable service, scope and separate charges.

Charitable purposes state what the organisation exists to achieve. In Northern Ireland, its purposes must be exclusively charitable: each must fall within the legal descriptions of charitable purpose and be for the public benefit. Public benefit concerns the benefit to the public from carrying out those purposes. Being non-profit or incorporating a company is not enough by itself.

Explain the intended activities, who will benefit and how the organisation will operate. Coddan uses your facts and approved arrangements to prepare the agreed Northern Ireland application information and supporting documents. The founders approve the purposes and governing arrangements; proposed trustees provide the information and decisions relevant to their responsibilities. CCNI assesses charity registration independently.

A governing document is the organisation's rulebook: it sets out its purposes, how it is run and how decisions are made. For a charitable company, the articles of association are its governing document. They address matters such as membership, director and trustee appointments, decision-making and the use of assets.

Give Coddan any existing constitution, draft articles or adviser-prepared documents and explain the arrangements the founders want to approve. Coddan prepares the agreed company documents within the accepted formation instruction and the agreed supporting charity-registration material. Further drafting or changes outside that instruction require separate agreement.

Charity trustees are responsible for the charity's overall control and management. In a charitable company, its directors also act as charity trustees and have company-law duties. Guarantor-members hold membership rights under the articles and company law and undertake the stated guarantee. A person may hold both capacities, but membership alone does not make that person a director or charity trustee.

Tell Coddan the proposed roles and who may approve the work. An organiser may coordinate information without authority to decide for every founder, and payment alone does not confer that authority. Eligibility must be checked for the actual director and trustee appointments; PSC status depends on the control arrangements and is separate.

After successful incorporation, the included digital PDFs comprise the certificate of incorporation, memorandum and articles of association. The certificate confirms the company's legal existence and incorporation details; the memorandum records the subscribers' agreement to form it; the articles set its governing rules. These company documents do not establish CCNI charity registration or HMRC charity recognition.

Keep the digital set for the company's records and tell your personal manager about any particular document request. Membership certificates, minutes, prepared registers, printed or authenticated sets, notarisation and apostille are not automatically included. Coddan can identify the relevant purpose, format, available work and separate charges.

AML customer checks are Coddan's customer due diligence for its anti-money-laundering obligations. Companies House identity verification is a separate process for individuals in relevant company roles, such as directors and PSCs. Being a guarantor-member or charity trustee alone does not make every person subject to that company-role verification. The required checks depend on the actual roles and status.

Accepted existing Companies House verification and the free official route remain available; they do not replace Coddan's AML checks. If Coddan carries out Companies House verification, we review the evidence and submit the ACSP confirmation when satisfied; Companies House issues the individual's Personal Code. Verification and the code's use for a company role are separate steps. Follow the secure process for identity evidence and confidential codes.