The act is defined
The contract, deed, filing, mandate, appointment, application, representation or other transaction can be identified.


Coddan Verification and Documentary Solutions Centre
Establish who is expected to act, for which transaction, in what capacity and under which existing source of authority before selecting the document that must evidence it.
Authority is specific—not a label attached to a person. A director, officer, employee, shareholder, person with significant control, agent or attorney does not acquire universal power to complete every company transaction merely through that status.
Is this the right service?
Use this service only where a recipient needs evidence that an identified person may complete a defined transaction, act or representation for an identifiable company or organisation at a relevant date.
The contract, deed, filing, mandate, appointment, application, representation or other transaction can be identified.
The proposed signatory, agent, attorney or representative and the capacity in which that person is expected to act can be established.
The constitution, decision, delegation, mandate, power or contractual source can be located and checked.
The jurisdiction, relevant date, recipient, required form and Coddan’s role can be established.
Reserved basis: subject to confirmation of the company, jurisdiction, transaction, authority chain, relevant date, execution status, recipient instructions and any necessary legal or regulatory advice. This service prepares evidence of supportable existing authority; it does not create authority that is missing.
Transaction-specific control
The authority review is tied to the exact act, transaction document, relevant date, proposed capacity and recipient—not to a general description of the person.
Identify what must be agreed, signed, executed, filed, submitted, appointed, borrowed, secured, acquired, disposed of or represented.
Distinguish signing for the company, signing as agent or attorney, witnessing, certifying, approving and delivering.
Identify any value, territory, counterparty, subject-matter, time, joint-signing, consent or implementation restriction.
Confirm the institution’s requested evidence, form, original or copy status, execution method and any professional statement.
Officeholding versus authority
Appointment does not alone establish that the director may make every decision individually or sign every transaction document.
Office or employment does not automatically confer every company power; the actual mandate or delegation must be identified.
Ownership, membership or control status is not the same as directors’ power or transaction-specific authority.
This is not a universal statutory office. The source, act, institution, value, period and conditions covered by the mandate must be identified.
A specimen signature may assist identification of a signature. It does not itself create the legal or corporate authority to use it.
Authority chain
The shortest sufficient evidential set may need to connect company identity, governing power, corporate approval, delegation and transaction execution.
Applicable legislation, operative articles, governing document or contractual framework.
The existing board, member, trustee or committee decision where required.
Delegation, mandate, agency instrument or power of attorney defining the authorised person and scope.
The contract, deed, filing or other document and evidence that the stated authority applied when it was executed.
Depending on the request, supporting evidence may also include committee terms, identity material, a specimen signature, evidence of continuing effect, a company statement, a Certificate of Incumbency, a legal opinion or a separately justified notarial act. Every recipient does not require the complete chain.
Power of attorney
For a power governed by the law of England and Wales, the Powers of Attorney Act 1971 and the Companies Act 2006 may be material. A different jurisdiction may apply different creation, execution, proof and recognition rules.
Identify who approved the grant, who executed it for the company, the governing jurisdiction and whether execution as a deed was required.
Distinguish general and specific authority and record every transaction, financial, territorial, temporal, substitution or procedural limit.
Check expiry, revocation, replacement, dissolution, winding up, exhaustion and any provision addressing irrevocability or continuing effect.
Confirm how the attorney must sign and whether the recipient requires the original, a sufficient or certified copy, a non-revocation statement or other evidence.
A power of attorney is not required for every authorised signatory, does not replace a corporate approval that was independently required, and is not automatically recognised in another jurisdiction. Personal lasting and health-and-welfare powers are outside this service.
Contract, document and deed execution
Under the Companies Act 2006, specified statutory execution methods are available to companies, but the applicable law, document type, company structure and facts must be checked. This service does not publish a universal rule that every document requires one director, two directors, a director and secretary, a witness, a seal or an attorney.
Current, historic and continuing authority
Confirm the person’s present capacity and whether the decision, mandate, delegation or power remains effective now.
Use the constitution, officeholders, decisions, instruments and company status applicable at the transaction date—not today’s position.
A past approval or power may have been conditional, value-limited, exhausted by use or confined to one counterparty or document.
Present officeholding does not prove historic authority; historic officeholding does not prove current authority. A later resignation does not yield one universal answer about every earlier mandate, and a disputed continuing-effect question may require legal advice.
Provenance and documentary status
A working document is not described as a final mandate, executed power or operative authority merely because its wording appears complete.
Identify the signatories, capacities, date, witnessing, seal, deed status, counterparts and any delivery condition that can be supported.
A scan, signature image, printout or ordinary electronic file is described according to its true source and status.
Certification of a copy does not prove non-revocation, unexpired authority, satisfied conditions or enforceability.
No decision, delegation, attorney, signatory, transaction, date, signature, witness, seal, mandate, power, condition, revocation, company representation or certification wording will be invented.
Evidence form and source
Companies House information, a filing image, certified filed copy or company certificate may establish identity or filed facts, but not every private authority.
The constitution, decision, delegation, mandate, agency instrument, power and transaction document may need to be reviewed together.
A supported company statement, resolution extract or Certificate of Incumbency remains private evidence and must state its source, date, purpose and limits.
A legal opinion or notarial act is used only where independently required and within the appointed professional’s verified role.
Certification boundary: subject to confirmation of the source document, authority chain, relevant transaction and date, execution status, required certifier, signatory capacity and recipient instructions. Private certification does not convert authority evidence into a Companies House product.
Paper and electronic form
An original paper instrument, electronically executed original, counterpart, scan, printout and certified copy have different provenance. An electronic signature is not automatically suitable or unsuitable.
The document type, jurisdiction, signature platform, witnessing, certification and filing or registry procedure must be checked.
Where applicable law requires a signature in a witness’s presence, electronic signing does not automatically remove the presence requirement.
A later notarial, apostille, translation or diplomatic stage may require a particular signed form, certification or sequence.
Verification date and reliance
Name the company, proposed actor and precise capacity in which the person is expected to act.
Identify the authority documents reviewed, permitted act, limits, conditions and evidence concerning continuing effect.
State when the evidence was checked, the relevant transaction date, any missing documents or discrepancies, information supplied by others and the limits of the statement.
The evidence does not automatically cover another transaction, survive every later change, establish foreign-law recognition, decide enforceability or guarantee acceptance.
How the service works
Documentary readiness
Company, jurisdiction, constitution, decision, delegation, instrument, execution, limits, conditions, transaction document and continuing effect.
Missing approval, absent mandate, ungranted power, defective execution, exceeded limit, expiry, revocation, unsatisfied condition, disputed authority or dissolved status.
Correction, a new company decision, creation of new authority, possible ratification, legal analysis, filing, record reconstruction or restoration must be handled through the appropriate company, official or professional procedure.
Copying, extracting, signing, witnessing, certifying, notarising, apostilling, translating or legalising a defective authority document does not repair the underlying defect.
Ownership boundaries
Private incumbency and officeholder evidence. Status may support the chain but is not universal authority.
Identification of the operative articles, objects and governing document on which the authority may depend.
The existing board, member, trustee or committee decision and its documentary readiness.
Existing statutory-register and company-book evidence, which does not itself grant transaction authority.
Legal-opinion boundary: disputed capacity, actual or apparent authority, validity of approval or delegation, directors’ duties, ratification, enforceability, foreign recognition, property law, charity law, tax or regulatory effect belongs to an appropriately qualified adviser—not to unsupported documentary assembly.
Later treatment
International use alone does not establish that notarisation, an apostille, translation, Chamber certification or diplomatic legalisation is required.
Controlled by the appointed individual notary. It does not repair defective corporate approval, authority or execution.
Eligibility and issue are controlled by the Foreign, Commonwealth and Development Office. An apostille does not decide the instrument’s legal effect.
Controlled by the translator, embassy or consulate under its own requirements and sequence.
The source, governing law, execution method, signature, certifier, capacity and destination should be established before signing, witnessing, certification or later treatment. The receiving authority controls final acceptance.
Responsibility map
The company remains responsible for its powers, approvals, delegations, mandates, transactions, filings and representations.
The person acting remains responsible for acting within the authority actually granted and in the stated capacity.
Identifies, reviews, prepares or coordinates the existing authority-evidence route within verified authority and agreed written scope.
Companies House, regulators, banks, legal advisers, notaries, the FCDO, translators, embassies and recipients control only their respective products, acts and decisions.
Commercial scope
No artificial package, unsupported price or promised processing period is used. Scope follows the transaction and condition of the existing authority evidence.
Company type, jurisdiction, transaction, relevant date, number of actors, constitutional sources, decisions, delegations, limits and continuing-effect checks.
Document sourcing, comparison, extracts, statements, copies, required certifier, Coddan’s professional work and official or independent professional products.
Signatures, witnessing, delivery, notarial work, apostille, translation, diplomatic charges, courier and separate correction, governance, legal, ratification or restoration work.
The written scope should distinguish Coddan’s professional charge, official charges, independent professional and third-party charges, delivery charges, and circumstance-dependent preliminary or additional work. Value Added Tax treatment is confirmed only where applicable and established.
Enquiry information
Provide as much as you know. “Not known” is an acceptable answer. You do not need to decide the correct source, execution method, certifier or later route yourself.
Name, registration number, legal structure, incorporation jurisdiction and date if known, current status and any proposed or commenced strike-off, dissolution or restoration.
Recipient, transaction or intended use, destination country, governing law if specified, exact document terminology, written checklist or sample wording and deadline with its reason.
Name of the proposed actor; whether described as director, secretary, officer, employee, agent, attorney, trustee, representative or authorised signatory; and the capacity expected.
Exact contract, deed, filing, bank mandate, borrowing, security, asset transaction, appointment, consent, application or representation and whether authority must be current or historic.
Operative articles or governing document; available board, member, trustee or committee decisions; and any contractual or statutory source relied upon.
Available delegation, mandate, signatory list, specimen-signature record, agency agreement or power of attorney; who granted it; date and execution method.
General or specific scope, value, territory, subject, counterparty, period, joint-signing rule, conditions, substitution rights and any expiry, revocation, suspension, replacement or prior use.
Required signatories, deed wording, witness, seal, counterpart, delivery, original or copy status, certification, professional qualification, identity evidence and paper or electronic form.
Any conflicting or missing document; Companies House discrepancy; requested or completed notarisation, apostille, translation or diplomatic stage; language, sequence, submission and delivery destination.
Send this information through Coddan’s normal website contact details. This section is an information checklist only and does not transmit an enquiry.
Frequently asked questions
It is the document or supported chain showing why an identified person may perform a specified act for a company at the relevant date and within stated limits.
No. Officeholding may be part of the evidence, but transaction authority depends on the applicable law, constitution, decisions, delegations and document involved.
Not automatically. The decision-making power, delegation and applicable execution method must be checked for the transaction.
There is no safe universal answer. Contractual authority, the constitution, board composition, approvals and statutory execution rules may lead to different outcomes.
No. The office does not itself confer every transaction power. The relevant mandate, delegation or statutory execution role must be identified.
Not by themselves. Ownership, membership and control status remain distinct from power to bind or represent the company.
It is a person authorised under an identified source to sign specified documents or perform specified acts. It is not a universal statutory office.
No. It may help identify a signature but does not create or define the power to use it for a transaction.
A board resolution records a directors’ decision. A power of attorney is an authority instrument empowering an attorney. A resolution may approve the grant but is not automatically the power itself.
It is an instrument by which a company empowers an attorney to perform acts within its stated scope. Creation, execution and use depend on the applicable jurisdiction and company authority.
Under the law of England and Wales, the Powers of Attorney Act 1971 and Companies Act execution provisions are material. The governing jurisdiction must be confirmed; this is not stated as a universal UK or foreign-law rule.
Not automatically. The company’s governing powers, decision-making requirements and the execution of the instrument must be checked.
Only where the instrument and applicable law permit substitution or further delegation. No general right is assumed.
Review its terms, date, duration, conditions, company status and evidence of revocation, replacement or exhaustion. Recipient-specific non-revocation evidence may be required.
No. Certification of a copy ordinarily addresses the copy, not continuing effect, unless the authorised certifier properly makes a separately supported statement.
Yes. Scope may be transaction-specific and subject to value, territory, counterparty, time, conditions or other limits.
Both may act for another, but the legal source, form and permitted acts can differ. The document and applicable law must be identified rather than treating the terms as interchangeable.
They may allocate directors’ powers, decision procedures and delegation powers. Use Articles, Objects and Constitutional Documents for Evidential Use to identify the operative version; disputed interpretation requires legal advice.
That depends on legislation, the operative constitution, transaction and any reserved matter. Existing decision evidence is handled through Board Minutes, Members’ Resolutions and Corporate Decision Documents for Evidential Use.
Not by itself. Filing may evidence delivery of a document but does not resolve every question about approval, delegation, conditions or execution.
Companies House records officers and filed information and supplies official products. It does not determine every private transaction-authority question.
It can state supported facts within its scope, but naming an officeholder does not automatically establish authority for every transaction. Use Certificates of Incumbency and Officeholder Evidence for the incumbency question.
They can involve different legal rules and formalities. The document, jurisdiction, capacity, authority and execution method must be checked.
No universal rule applies to every document. The transaction, applicable law, constitution and selected execution route determine what is required.
The Companies Act provides a route for execution by an attorney under an instrument executed as a deed, but the actual grant, scope, jurisdiction and transaction must be checked.
Possibly, depending on the instrument, applicable law, execution and witnessing requirements, registry procedure and recipient acceptance. It is not assumed.
Not automatically. A scan does not by itself establish identity, authority, intention, witnessing, valid execution or recipient acceptance.
Not necessarily. The shortest supported set should follow the recipient’s confirmed requirement, transaction and risk without concealing a material qualification.
That depends on the document, source, statement and recipient. The certifier must have the necessary evidence, access, professional capacity and authority; there is no universal rule.
No. It remains private evidence even where it refers to facts appearing on the Companies House register.
It may be required where the recipient asks for one or where validity, capacity, interpretation, authority, execution, enforceability or foreign recognition requires a qualified legal conclusion.
No. This service assembles evidence of existing supportable authority. A new decision, delegation, power, correction or legal remedy requires a separate route.
No. Ratification and its legal effect are separate governance and legal questions.
No. Certification cannot repair the underlying authority or execution defect.
The transaction route pauses while the sources, dates, hierarchy, later decisions and possible correction or legal owner are identified.
There is no universal answer. It depends on the source and terms of authority, the capacity in which it was granted, applicable law and later events.
Dissolution may affect authority and document availability. Authentication does not restore the company, and restoration does not automatically validate every historic authority or transaction. Use Documents of Dissolved, Restored and Former Companies where status affects the evidence available.
No. The authority document, signature, destination and recipient instructions determine whether either stage is justified.
Only where the recipient or competent authority requires it. Language, translator qualification and stage order should be confirmed first.
No. It is a separate diplomatic act used only where the destination procedure requires it.
The receiving authority or recipient. Companies House and each professional or institution control only their own product, act or decision.
The company, jurisdiction, recipient, transaction, proposed actor, capacity, relevant date, governing sources, available authority documents, limits, execution status, discrepancies and required presentation. “Not known” is acceptable.
Jurisdiction, transaction complexity, number and condition of authority documents, historic checks, limits, conflicts, required evidential form, professional stages, preliminary work and delivery.
Principal outcome
The result identifies the source of authority, its scope and limits, the relevant date, how the authority document was executed and the form of evidence required. If authority is missing, the appropriate company or legal work must take place first.
Identify the wider international route