01 Company identified
The registered name, company number and relevant former names can be established.


Official event evidence
Identify the certificate that proves the relevant company event, check whether an existing document is sufficient and establish the shortest appropriate official route.
This service identifies the appropriate certificate. It distinguishes evidence of incorporation from evidence of a later registered name change and from other Companies House products.
Companies House issues its official products. Coddan identifies, obtains and coordinates the appropriate certificate route within the agreed scope. Any notarial, apostille, translation or diplomatic stage remains separate and is included only where justified.
Start with the document required
Use this route where the requested evidence concerns incorporation or a registered company-name change and the company, event, recipient and intended use can be identified sufficiently.
The registered name, company number and relevant former names can be established.
The recipient needs evidence of incorporation, one name change or a connected sequence.
The recipient, destination and intended use are known sufficiently to assess form.
The public record is suitable, or any correction, historic-status or restoration issue can be separated.
If the documentary destination remains uncertain
Begin with UK Company Documents for International Use where the broader route remains uncertain, rather than ordering a certificate merely because one is available.
UK Company Documents for International UseDifferent documents, different jobs
Evidence of the company’s incorporation under the name and particulars shown on that certificate.
Evidence that a registered company changed from the former name shown to the new registered name.
A sequence may be needed where the recipient must connect incorporation with one or more later names.
A Companies House-certified copy concerns a particular document held on the register and belongs to a different product decision.
A company certificate states available certified company facts and is not merely another name for an incorporation certificate.
A Certificate of Incumbency or other privately prepared evidence has a separate professional source and purpose.
Do not substitute labels. An ordinary webpage, filing-history image, private scan, incorporation certificate, change-of-name certificate, certified copy, company certificate, summary statement and Certificate of Incumbency are not interchangeable.
What an incorporation certificate shows
The certificate records the incorporation event and the registered particulars stated on it. Companies House is the issuing authority.
The company number assists in connecting the company across later name changes. Names alone may be insufficient where history matters.
It is not automatically evidence of current status, current officers, registered office, ownership, filing compliance or transaction authority.
An existing certificate may be enough. A fresh or differently presented official document should be obtained only where the recipient’s confirmed requirement, the condition of the existing document or a later stage justifies it.
Evidence of a later name change
The certificate records the registered name change identified on that document.
It evidences a later change. It does not replace the company’s original incorporation event.
A company with several former names may have several certificates relevant to the requested chain.
A name-change certificate does not automatically establish current status, officers, address or filing position.
Different professional job: this service concerns evidence of a completed name change. Deciding, authorising and filing a new company-name change requires a separate governance and filing route.
Use only the necessary evidence
Where only the original incorporation event must be evidenced.
Where a particular former-to-new-name transition is the relevant event.
Where the recipient must connect the incorporated name to a later registered name.
Where the full route from the original name to the current name must be demonstrated.
Where certified current facts or a particular filed document—not the event certificate—are required.
Shortest sufficient set: the written requirement, company number, relevant names and intended purpose should determine the document set. A complete historic chain should not be imposed where one certificate is sufficient.
Check the document already held
Check that the existing certificate belongs to the correct company and records the relevant event.
Check completeness, legibility, names, company number, date and any official feature relevant to the instruction.
Determine whether the recipient accepts the existing paper, electronic or copied form.
Obtain another official version, certified copy or company certificate only where the confirmed outcome requires it.
Current Companies House guidance states that orders for company certificates and certified register documents can be placed through the Find and update company information service or through the Companies House contact centre. Its published certified-product service uses postal dispatch with standard and express options.
The current fee schedule separately identifies certificates of incorporation. For a historic certificate issued on change of name, the available register image, certified-copy route or other official product must be checked for the particular company and recipient. This service does not describe every such request as a universal “replacement certificate” service.
Form matters: a scan is not an original merely because it reproduces one. A printout is not an officially certified document unless the relevant authority has given it that status.
Paper and electronic formats
May be sufficient where it is complete, suitable and accepted by the recipient.
May be suitable where its source and format meet the recipient’s requirement.
May communicate the document but is not automatically an original or officially certified copy.
May be required where the recipient or a later institutional stage needs official certification or signature.
A notarial, apostille, translation or diplomatic route may determine which initial form remains usable.
Availability and acceptance must be checked. This service does not promise that every historic or current certificate is available in every paper, electronic, signed or certified form.
How the service works
Confirm the company, number, relevant names and event.
Record the recipient’s current documentary requirement.
Select the event certificate, chain or alternative official product.
Review the public record and any existing document.
Choose the shortest suitable form and any justified later stage.
Define responsibilities, charges, submission and delivery arrangements.
Coddan coordinates within the agreed scope. Companies House and every later professional, institution and recipient retain control of their own acts and decisions.
Correct the source before later treatment
Check the company number, incorporation entry, current name and relevant former names.
Check completeness, legibility, dates, names and connection with the identified company.
Missing resolutions or authority for a new name change belong to preliminary governance work, not certificate ordering.
Dissolution, restoration or historic-record complications may require a separate route before current evidence is selected.
A certificate does not repair the record. Obtaining, copying, certifying, notarising, apostilling, translating or legalising a document does not correct an inaccurate filing, missing authority, rejected name change, incomplete record or dissolved-company status.
Later treatment only where justified
Companies House controls the certificate, certified copy or company certificate it issues.
The appointed individual notary determines and performs any separately required notarial act.
The FCDO determines eligibility and issues any apostille. A suitable signature, stamp, seal or prior certification may be required.
The translator prepares and certifies any translation required by the recipient or later procedure.
The relevant embassy or consulate controls any separately required legalisation.
The receiving authority decides whether the completed certificate and route meet its requirements.
No automatic sequence: domestic or international use does not by itself establish a need for notarisation, apostille, translation or diplomatic legalisation.
Who is responsible for each stage
Supplies existing documents, known name history and the recipient’s instructions.
Identifies, obtains and coordinates the appropriate certificate route within the agreed scope.
Controls its register, official products, available facts, wording, formats, charges, processing and issue.
The appointed notary or translator controls their separate professional act.
The FCDO, embassy or consulate controls its eligibility, requirements and official act.
Determines whether the final document set is acceptable for the intended purpose.
Clear cost components
Type and number of certificates, relevant name changes and whether an existing document suffices.
Companies House and any later government or institutional charge for the confirmed product and route.
Coddan’s identification and coordination, plus any separately justified notarial or translation work.
Paper handling, postage, courier, international delivery and recipient-specific presentation.
Correction, records, governance, authority or restoration work remains separate.
A changed recipient, destination, format or authentication request may require the scope to be reconsidered.
No price is published for this service. The written scope must distinguish Coddan’s professional charge, Companies House and other official charges, professional and third-party charges, delivery, and circumstance-dependent additional work.
Information to provide
Provide as much as you know. This section explains the information needed; it does not transmit an enquiry. Use Coddan’s normal website contact details.
Current company name, company number and incorporation date, if known.
Original name, relevant former names and known dates of change.
The named certificate and the fact or event it must establish.
Who will receive it, intended use and destination country or territory where relevant.
The recipient’s checklist, application guidance, email or sample wording.
Whether incorporation, one name change or the complete known name history is requested.
Copies already held and whether each is paper, electronic, scanned, certified or otherwise marked.
Any request for an original, official copy, certified copy, paper or electronic document.
Any specified signature, seal, stamp, certification wording or other feature.
Whether current status, officers, registered office or other certified facts are also requested.
Any notarisation, apostille, translation or diplomatic requirement already supplied.
Required language, translator criteria and any order specified for later stages.
Deadline, reason, submission destination and final delivery destination.
Any inaccurate, incomplete, inconsistent, disputed or historic record, and whether the company is dissolved, being restored or restored.
“Not known” is an acceptable answer. You do not need to decide the correct certificate, documentary chain, paper or electronic form, notarial act, apostille eligibility, translator qualification or later sequence before contacting Coddan.
Frequently asked questions
Certificate first, later treatment only if required
Coddan can identify the correct certificate, any supporting name-history documents and the form the recipient requires before unnecessary or unsuitable treatment begins.