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Coddan CPM Ltd. – Company Registration Agent in the UK

Follow a clear route from identifying the company's relevant incorporation or name-change event to confirming the required certificate and obtaining the appropriate official evidence.

Step 1
Identify Company Event
Step 2
Confirm Recipient Requirements
Step 3
Check Company Record
Step 4
Select Correct Certificate
Step 5
Obtain Official Evidence
Step 6
Confirm Further Requirements
Companies Registry's e-Services Portal Non-For-Profit Companies Set Up and Certify Documents Certified Certificates of Incorporation & Change of Name for Official Use

Certified Certificates of Incorporation & Change of Name for Official Use

Official event evidence

Certificates of Incorporation and Change-of-Name Certificates for Official Use

Identify the certificate that proves the relevant company event, check whether an existing document is sufficient and establish the shortest appropriate official route.

This service identifies the appropriate certificate. It distinguishes evidence of incorporation from evidence of a later registered name change and from other Companies House products.

Companies House issues its official products. Coddan identifies, obtains and coordinates the appropriate certificate route within the agreed scope. Any notarial, apostille, translation or diplomatic stage remains separate and is included only where justified.

Start with the document required

Is this the right service for your requirement?

Use this route where the requested evidence concerns incorporation or a registered company-name change and the company, event, recipient and intended use can be identified sufficiently.

01 Company identified

The registered name, company number and relevant former names can be established.

02 Event identified

The recipient needs evidence of incorporation, one name change or a connected sequence.

03 Purpose understood

The recipient, destination and intended use are known sufficiently to assess form.

04 Record ready

The public record is suitable, or any correction, historic-status or restoration issue can be separated.

If the documentary destination remains uncertain

Begin with UK Company Documents for International Use where the broader route remains uncertain, rather than ordering a certificate merely because one is available.

UK Company Documents for International Use

Different documents, different jobs

Identify the event before selecting the evidence

Certificate of incorporation

Evidence of the company’s incorporation under the name and particulars shown on that certificate.

Certificate on change of name

Evidence that a registered company changed from the former name shown to the new registered name.

Documentary name chain

A sequence may be needed where the recipient must connect incorporation with one or more later names.

Certified copy

A Companies House-certified copy concerns a particular document held on the register and belongs to a different product decision.

Company certificate

A company certificate states available certified company facts and is not merely another name for an incorporation certificate.

Private evidence

A Certificate of Incumbency or other privately prepared evidence has a separate professional source and purpose.

Do not substitute labels. An ordinary webpage, filing-history image, private scan, incorporation certificate, change-of-name certificate, certified copy, company certificate, summary statement and Certificate of Incumbency are not interchangeable.

What an incorporation certificate shows

What an incorporation certificate does—and does not—show

Its proper job

The certificate records the incorporation event and the registered particulars stated on it. Companies House is the issuing authority.

Continuity identifier

The company number assists in connecting the company across later name changes. Names alone may be insufficient where history matters.

Its boundary

It is not automatically evidence of current status, current officers, registered office, ownership, filing compliance or transaction authority.

An existing certificate may be enough. A fresh or differently presented official document should be obtained only where the recipient’s confirmed requirement, the condition of the existing document or a later stage justifies it.

Evidence of a later name change

A change-of-name certificate does not replace incorporation

Former and new name

The certificate records the registered name change identified on that document.

Separate event

It evidences a later change. It does not replace the company’s original incorporation event.

Several changes

A company with several former names may have several certificates relevant to the requested chain.

Current facts

A name-change certificate does not automatically establish current status, officers, address or filing position.

Different professional job: this service concerns evidence of a completed name change. Deciding, authorising and filing a new company-name change requires a separate governance and filing route.

Use only the necessary evidence

The recipient may need one certificate—or a connected chain

Incorporation only

Where only the original incorporation event must be evidenced.

One change only

Where a particular former-to-new-name transition is the relevant event.

Incorporation plus change

Where the recipient must connect the incorporated name to a later registered name.

Several name changes

Where the full route from the original name to the current name must be demonstrated.

Different official product

Where certified current facts or a particular filed document—not the event certificate—are required.

Shortest sufficient set: the written requirement, company number, relevant names and intended purpose should determine the document set. A complete historic chain should not be imposed where one certificate is sufficient.

Check the document already held

Existing document, fresh certificate or another official product?

Identify

Check that the existing certificate belongs to the correct company and records the relevant event.

Inspect

Check completeness, legibility, names, company number, date and any official feature relevant to the instruction.

Confirm acceptance

Determine whether the recipient accepts the existing paper, electronic or copied form.

Select

Obtain another official version, certified copy or company certificate only where the confirmed outcome requires it.

Current Companies House ordering position

Current Companies House guidance states that orders for company certificates and certified register documents can be placed through the Find and update company information service or through the Companies House contact centre. Its published certified-product service uses postal dispatch with standard and express options.

The current fee schedule separately identifies certificates of incorporation. For a historic certificate issued on change of name, the available register image, certified-copy route or other official product must be checked for the particular company and recipient. This service does not describe every such request as a universal “replacement certificate” service.

Form matters: a scan is not an original merely because it reproduces one. A printout is not an officially certified document unless the relevant authority has given it that status.

Paper and electronic formats

Paper, electronic and copied forms are not interchangeable

Existing paper certificate

May be sufficient where it is complete, suitable and accepted by the recipient.

Official electronic document

May be suitable where its source and format meet the recipient’s requirement.

Ordinary scan or printout

May communicate the document but is not automatically an original or officially certified copy.

Certified official product

May be required where the recipient or a later institutional stage needs official certification or signature.

Later-stage compatibility

A notarial, apostille, translation or diplomatic route may determine which initial form remains usable.

Availability and acceptance must be checked. This service does not promise that every historic or current certificate is available in every paper, electronic, signed or certified form.

How the service works

From the requested fact to the correct certificate route

Identify

Confirm the company, number, relevant names and event.

Obtain instructions

Record the recipient’s current documentary requirement.

Distinguish

Select the event certificate, chain or alternative official product.

Check readiness

Review the public record and any existing document.

Set the route

Choose the shortest suitable form and any justified later stage.

Confirm scope

Define responsibilities, charges, submission and delivery arrangements.

Coddan coordinates within the agreed scope. Companies House and every later professional, institution and recipient retain control of their own acts and decisions.

Correct the source before later treatment

Check the record before relying on the certificate

Public record

Check the company number, incorporation entry, current name and relevant former names.

Existing document

Check completeness, legibility, dates, names and connection with the identified company.

Authority and governance

Missing resolutions or authority for a new name change belong to preliminary governance work, not certificate ordering.

Company status

Dissolution, restoration or historic-record complications may require a separate route before current evidence is selected.

A certificate does not repair the record. Obtaining, copying, certifying, notarising, apostilling, translating or legalising a document does not correct an inaccurate filing, missing authority, rejected name change, incomplete record or dissolved-company status.

Later treatment only where justified

The certificate and its authentication are separate decisions

Companies House product

Companies House controls the certificate, certified copy or company certificate it issues.

Notarial act

The appointed individual notary determines and performs any separately required notarial act.

Apostille

The FCDO determines eligibility and issues any apostille. A suitable signature, stamp, seal or prior certification may be required.

Translation

The translator prepares and certifies any translation required by the recipient or later procedure.

Diplomatic act

The relevant embassy or consulate controls any separately required legalisation.

Acceptance

The receiving authority decides whether the completed certificate and route meet its requirements.

No automatic sequence: domestic or international use does not by itself establish a need for notarisation, apostille, translation or diplomatic legalisation.

Who is responsible for each stage

Who is responsible for each stage?

Company or client

Supplies existing documents, known name history and the recipient’s instructions.

Coddan

Identifies, obtains and coordinates the appropriate certificate route within the agreed scope.

Companies House

Controls its register, official products, available facts, wording, formats, charges, processing and issue.

Later professional

The appointed notary or translator controls their separate professional act.

Later institution

The FCDO, embassy or consulate controls its eligibility, requirements and official act.

Recipient

Determines whether the final document set is acceptable for the intended purpose.

Clear cost components

What may affect scope, charges and timing?

Certificate requirement

Type and number of certificates, relevant name changes and whether an existing document suffices.

Official charges

Companies House and any later government or institutional charge for the confirmed product and route.

Professional work

Coddan’s identification and coordination, plus any separately justified notarial or translation work.

Form and delivery

Paper handling, postage, courier, international delivery and recipient-specific presentation.

Preliminary work

Correction, records, governance, authority or restoration work remains separate.

Changed instructions

A changed recipient, destination, format or authentication request may require the scope to be reconsidered.

No price is published for this service. The written scope must distinguish Coddan’s professional charge, Companies House and other official charges, professional and third-party charges, delivery, and circumstance-dependent additional work.

Keep each professional job separate

Certified Copies of Companies House Documents

For a certified copy of a particular filed document.

Company Certificates and Status Documents

For available certified company facts and status evidence.

Notarisation of UK Company Documents

Where a separately justified notarial act is required.

Apostille of UK Company Documents

Where an apostille route has been separately established.

Embassy and Consular Legalisation

Where a confirmed destination procedure includes a diplomatic stage.

Certified Translation of Company Documents

Where translation is independently required.

Complete Document Certification and Legalisation Service

Only for a confirmed route containing two or more justified stages.

Company and Charity Documents for Institutional Evidence

Where the certificate forms part of a bank, funder, investor or due-diligence request.

UK Company Documents for Overseas Registration, Tax and Regulatory Use

Where the certificate supports an overseas administrative procedure.

UK Chamber Certification of Export and Commercial Documents

Only where a separately verified commercial-document route is involved.

Good Standing Requests and Summary Statements

Where the recipient requests current status or uses historic “good standing” terminology.

Certificates of Incumbency and Officeholder Evidence

Where private officeholder or authority evidence is required.

Documents for Dissolved, Restored and Historic Companies

Where company status materially affects the documentary route.

Document Correction and Readiness

Where the public record or source document is not ready.

Information to provide

What to tell Coddan so we can identify the correct certificate

Provide as much as you know. This section explains the information needed; it does not transmit an enquiry. Use Coddan’s normal website contact details.

Company identity

Current company name, company number and incorporation date, if known.

Name history

Original name, relevant former names and known dates of change.

Requested evidence

The named certificate and the fact or event it must establish.

Recipient and purpose

Who will receive it, intended use and destination country or territory where relevant.

Written instructions

The recipient’s checklist, application guidance, email or sample wording.

Required chain

Whether incorporation, one name change or the complete known name history is requested.

Existing documents

Copies already held and whether each is paper, electronic, scanned, certified or otherwise marked.

Required form

Any request for an original, official copy, certified copy, paper or electronic document.

Official features

Any specified signature, seal, stamp, certification wording or other feature.

Additional facts

Whether current status, officers, registered office or other certified facts are also requested.

Other stated stages

Any notarisation, apostille, translation or diplomatic requirement already supplied.

Language and sequence

Required language, translator criteria and any order specified for later stages.

Deadline and delivery

Deadline, reason, submission destination and final delivery destination.

Readiness and status

Any inaccurate, incomplete, inconsistent, disputed or historic record, and whether the company is dissolved, being restored or restored.

“Not known” is an acceptable answer. You do not need to decide the correct certificate, documentary chain, paper or electronic form, notarial act, apostille eligibility, translator qualification or later sequence before contacting Coddan.

Frequently asked questions

Incorporation and change-of-name certificate questions

What does a certificate of incorporation establish?

It records the company’s incorporation and the registered particulars stated on that certificate. It is not automatically evidence of every current company fact.

Who issues a UK certificate of incorporation?

Companies House issues the certificate. Coddan may identify, obtain and coordinate the appropriate route but does not issue the official product.

Does it prove that the company is currently active?

Not by itself. It records the incorporation event. Current status or filing evidence may require a different Companies House product.

What is a certificate issued on change of name?

It records the registered change from the former company name to the new name identified on that certificate.

Does a name-change certificate replace the incorporation certificate?

No. It records a later event. The incorporation certificate and name-change certificate may both be relevant where the recipient needs the complete connection.

What if the company changed its name more than once?

More than one certificate may be relevant. The required set depends on which transitions the recipient needs to see.

Must every certificate in the company’s history be supplied?

Not automatically. The shortest sufficient set should follow the recipient’s confirmed purpose and instructions.

Can an existing certificate be used?

Possibly. It should be checked for identity, completeness, legibility, form and recipient acceptance before another document is ordered.

Can Coddan obtain another official certificate?

Coddan can identify and coordinate the appropriate Companies House route within scope. The precise product, format and availability must be checked against the current record and service.

Is an ordinary Companies House download sufficient?

It may be sufficient if the recipient accepts it. An ordinary download is not automatically a certified copy or company certificate.

How do a certificate, certified copy and company certificate differ?

An event certificate records incorporation or a registered name change. A certified copy reproduces a particular register document. A company certificate states available certified company facts.

Is a Certificate of Incumbency the same document?

No. A Certificate of Incumbency is privately or professionally prepared evidence and is not an official Companies House certificate.

Does incorporation evidence show “good standing”?

No. Current Companies House guidance uses “summary statement” terminology for the relevant available status wording, subject to current conditions.

Can the certificate be supplied electronically?

The available source and format must be checked for the particular certificate. The recipient must also accept the proposed electronic form.

Is a paper certificate always required?

No. The appropriate form depends on the available product, recipient, purpose and any later treatment.

Does every overseas use require an apostille?

No. An apostille is required only where the document, signature, recipient and destination procedure establish that route.

Is notarisation always required before an apostille?

No. Eligibility and any prior act depend on the specific document form and signature. The appointed notary and FCDO control their separate stages.

Must the certificate be translated?

Only where the recipient or another confirmed procedure requires translation. The translator prepares and certifies that separate work.

Is embassy or consular legalisation always required?

No. It belongs only to a confirmed destination procedure, and the relevant mission controls its requirements and decision.

Can certification correct an inaccurate company name or filing?

No. Correction, replacement filing, governance and authority issues must be addressed through the appropriate preliminary route.

What happens if the company is dissolved or restored?

The incorporation event remains historic, but current status and document availability require separate analysis. Certification does not restore a dissolved company.

Who decides whether the completed certificate is acceptable?

The receiving authority or organisation determines acceptance for its procedure.

What information does Coddan need?

The company identity and name history, requested event, recipient, purpose, instructions, existing documents, required form, later stages, deadline and any readiness issue.

What affects cost and timing?

The product, certificate count, historic chain, official charges, Coddan’s work, form, delivery, later treatment, preliminary work and changed recipient requirements may all affect scope.

Certificate first, later treatment only if required

Start with the event the recipient needs proved

Coddan can identify the correct certificate, any supporting name-history documents and the form the recipient requires before unnecessary or unsuitable treatment begins.