Institutional Recovery: Resolving Your "Notice of Inconsistency"

In the 2026 regulatory landscape, receiving a Notice of Inconsistency is a high-stakes signal from the Registrar. Under the ECCTA, Companies House has transitioned from a passive archive to a proactive auditor. Discrepancies in your historical filings—whether related to late Confirmation Statements or misaligned PSC (Person with Significant Control) data—are now treated as "Risk Flags." Left unresolved, these errors trigger filing blocks, bank account freezes, and potential director liability. Coddan CPM provides the forensic expertise required to purge "Governance Debt" and restore your company’s integrity.

The Reality of the Notice

A Notice of Inconsistency is triggered when the Registrar’s automated cross-referencing AI detects "Data Drift" between your internal reality and your public filings. This typically involves outdated shareholder details, legacy PSC errors, or unrecorded officer changes. In 2026, the 28-day response window is a hard deadline; ignoring it moves your company from "Active" to "Non-Compliant," alerting lenders and investors to systemic management failures.

The Coddan CPM Forensic Protocol

We move beyond simple "patchwork" filings, utilizing a structured recovery protocol to satisfy the Registrar’s heightened audit standards:

1. Forensic Data Assessment: We conduct a deep-dive audit of your historical filing trail. We identify exactly where "DIY" submissions or legacy agents failed to align your internal statutory books with the public record, uncovering the structural origins of the discrepancy.
2. Point-of-Failure Identification: Our team pinpoints specific administrative failures—such as lapsed deadlines, unlinked 11-character Personal Codes, or inaccuracies in the chain of title for shares. Each error is mapped to the appropriate corrective form (RP01, RP02a, or RP04) to ensure a precise, "Regulator-Ready" fix.
3. Strategic Document Reconstruction: We don't just file forms; we rebuild your legal foundation. This includes drafting accurate Confirmation Statements and updating PSC registers to reflect the current reality of control, ensuring every correction is backed by formal Board Minutes and resolutions.
4. Priority ACSP Submission: As an Authorised Corporate Service Provider (ACSP), we submit your amendments via secure, high-priority API links. This "Trusted Filer" status ensures your corrections bypass manual queues, providing a faster route to clearing the "Inconsistency" marker from your public profile.
5. Governance Shielding: Recovery is only the first step. We implement ongoing monitoring and digital statutory maintenance to ensure future filings are synchronized perfectly. We provide the oversight necessary to prevent "Data Drift" from recurring, keeping you audit-ready 24/7.

Why Outsource Your Compliance Recovery?

In the 2026 regulatory landscape, "passive compliance" is a liability. Under the ECCTA, Companies House has shifted to a proactive audit model where even minor discrepancies in your records act as "risk triggers" for banking AML blocks and regulatory inquiries. At Coddan CPM, we provide a Forensic Compliance Health Check Audit designed to move your company from a state of reactive cleanup to one of institutional-grade audit readiness.

Our audit begins with a deep-dive investigation into the "Data Integrity" of your corporate structure. We don’t just look at what was filed; we cross-reference your internal statutory registers against the Registrar’s digital "Source of Truth." By assessing officer records, 11-character Personal Codes, PSC control chains, and historical share allotments, we identify the exact points of "Data Drift" before they manifest as a formal Notice of Inconsistency.

Where gaps are discovered, we initiate immediate Surgical Remediation. This involves more than just submitting forms; we utilize the Registrar’s Powers—including RP04, RP01, and RP02a—to overwrite historical errors with precision. We then synchronize these corrections with your internal board minutes and statutory books, ensuring that your company’s private reality and public image are perfectly aligned.

Beyond the initial audit, our service acts as a Modern Governance Shield. We integrate proactive support features—including Registered Office and Director Service addresses—and manage up to 10 company changes per year. This ensures that as your business evolves, your compliance record remains static and secure. All rectifications are processed via our ACSP-linked priority systems, granting you "Trusted Filer" status and bypassing standard manual review queues.

In 2026, an error-free record is your primary commercial asset. Don't wait for a filing rejection or a bank freeze to discover a flaw in your records. Identify, fix, and maintain your standing with Coddan CPM.

Partnering with Coddan CPM means leveraging 25 years of UK governance expertise to navigate a significantly more aggressive 2026 regulatory environment. We eliminate the administrative friction that stalls business growth, transforming a "Notice of Inconsistency" from a potential crisis into an opportunity to institutionalize your governance.

Your corporate history is your most valuable asset—don't let historical errors devalue it. Secure your company's standing and regain total operational control with Coddan CPM today.

Forensic Data Assessment – Companies House Audit & Record Correction Service

If your company has been managed on a DIY basis or handled by multiple agents over time, there is a high likelihood that your records may contain inconsistencies. Our Forensic Data Assessment service is designed to identify, analyse, and correct these issues—bringing your company records back into full alignment.

At Coddan CPM, we carry out a detailed Companies House audit, reviewing your full filing history to pinpoint discrepancies between your statutory records and the public register maintained by Companies House.

What Is a Forensic Companies House Audit?

A forensic audit goes beyond a basic compliance check. It is a structured review of your company’s historical filings, internal records, and governance documentation to identify errors, omissions, and inconsistencies.

This includes reviewing:

• Director and secretary appointment history
• Shareholder and PSC records
• Confirmation statements and filing timelines
• Company name or address changes
• Share allotments and transfers
• Historical filings submitted by previous agents
• Gaps or irregularities in the company record

The objective is not just to identify problems, but to understand their root cause.

Fix Errors at the Source

Many businesses attempt to correct filing issues by making surface-level updates. However, without addressing the underlying discrepancies, problems often reappear or create further complications.

Our approach focuses on:

• Identifying the origin of each inconsistency
• Reconstructing accurate historical records where needed
• Correcting Companies House filings where possible
• Aligning statutory books with the public register
• Creating a clean and consistent compliance baseline

This ensures that your company is not just patched temporarily, but properly corrected.

Why This Matters

Inaccurate company records can create serious operational and reputational issues, including:

• Delays with banks and payment providers
• Issues during due diligence or investment
• Problems with ownership verification
• Confusion around director authority
• Increased regulatory scrutiny

A clean and accurate record improves credibility and reduces risk across all areas of the business.

Ideal for Companies with a Complex History

This service is particularly valuable if:

• Your company has used multiple formation agents or accountants
• Records have not been reviewed for several years
• You have made changes without professional guidance
• You are preparing for investment, sale, or restructuring
• You suspect errors in Companies House filings
• Your statutory registers do not match public records

What You Receive
Following the assessment, you receive:

• A detailed report identifying all discrepancies
• A clear explanation of each issue
• Recommended corrective actions
• Assistance with implementing corrections
• Updated and aligned company records

Restore Order to Your Company Records
Our Forensic Data Assessment service is designed to bring clarity, accuracy, and structure back to your company’s records.

If you are tired of trying to fix filing errors yourself or need a professional Companies House audit, we can help you restore your company records properly and efficiently.

Contact Coddan CPM today to bring your company records back into order—once and for all.

Point-of-Failure Identification – Precision Companies House Audit

When it comes to company compliance, small errors can create significant problems. Missed deadlines, inconsistent records, or incorrect filings can lead to delays, rejections, or unnecessary scrutiny. Our Point-of-Failure Identification service is designed to detect these issues quickly and map each one to a clear, practical solution.

At Coddan CPM, we provide a detailed Companies House audit that focuses on identifying the exact points where your company records may have gone out of alignment with the public register held by Companies House.

Identify Issues Before They Become Problems
Our audit process is built to uncover the issues that are often missed in standard reviews. This includes:

• Missed or late filing deadlines
• Incomplete or inconsistent company records
• Director or PSC discrepancies
• Errors in share structure or ownership records
• Gaps in filing history
• Incorrect or outdated company information

Each issue is clearly identified and explained, giving you full visibility over your company’s compliance position.

Every Issue Mapped to a Solution
We do more than identify problems—we show you exactly how to fix them.

Each discrepancy is mapped to the appropriate corrective action, which may include:

• Filing corrective forms with Companies House
• Updating statutory registers
• Aligning internal records with the public register
• Reconstructing historical company data where necessary
• Advising on the correct sequence of filings

This structured approach removes guesswork and ensures that corrections are carried out properly.

Restore Accuracy Across Your Company Records

Many companies attempt to resolve filing errors themselves, only to create further inconsistencies. Our service focuses on resolving issues at their source, ensuring that your statutory books and Companies House records are fully aligned.

This results in:

• Clean and consistent company records
• Improved credibility with banks and investors
• Reduced risk of rejected filings
• Greater confidence in your compliance position

Designed for Companies with Filing History Issues
This service is ideal if:

• Your company has been managed on a DIY basis
• Multiple agents have handled your filings over time
• You are unsure if your records are accurate
• You are preparing for due diligence or investment
• You want to proactively clean up your company history

A Clear Path to Compliance
Our Point-of-Failure Identification service provides a fast and effective way to bring your company records back into order. Instead of dealing with issues individually, we deliver a complete overview and a clear action plan to resolve everything systematically.

Get Your Compliance Back on Track
If you want to fix company filing errors properly and ensure your records are fully aligned, our team can help. Contact Coddan CPM today to arrange a Companies House audit and restore confidence in your company’s compliance.

Strategic Document Reconstruction – Rebuilding Your Company Records Properly

If your company records have been affected by inconsistent filings, missing documentation, or historic errors, a simple correction is often not enough. In many cases, the only effective solution is to rebuild the documentation framework from the ground up.

Our Strategic Document Reconstruction service is designed to do exactly that—restore accuracy, consistency, and credibility across your company’s records.

At Coddan CPM, we go beyond surface-level fixes. We carry out a structured review and rebuild of your company’s historical records to ensure that both your internal statutory books and the public register held by Companies House are fully aligned.

More Than a Standard Audit
This service builds on a Companies House audit by not only identifying issues, but actively reconstructing the documentation required to support a clean and compliant record.

We focus on:

• Correcting and, where necessary, re-preparing confirmation statements
• Aligning Persons with Significant Control (PSC) records with actual ownership
• Reconstructing board minutes and resolutions to support past decisions
• Reviewing and correcting share structures and historical changes
• Ensuring consistency across all filings and internal records

The objective is to create a clear, defensible record that accurately reflects the company’s history.

Fix Errors at Their Root
Many companies attempt to resolve compliance issues by submitting isolated corrections. However, where underlying records are inconsistent, this approach can lead to further discrepancies.

Our methodology addresses:

• The origin of each inconsistency
• The correct legal and procedural position
• The supporting documentation required
• The proper sequence of corrective actions

This ensures that your records are not only corrected, but structurally sound going forward.

Restore Confidence in Your Company Records
Accurate company documentation is essential for day-to-day operations and long-term growth. Inconsistent or unclear records can create difficulties with:

• Banks and payment providers
• Investors and due diligence processes
• Ownership verification
• Director authority and governance
• Regulatory interactions

By reconstructing your documentation properly, you establish a reliable foundation for future activity.

Ideal for Companies with Complex or Uncertain Histories
This service is particularly suitable if:

• Your company has undergone multiple changes over time
• Previous filings were handled inconsistently
• Statutory registers do not match Companies House records
• You are preparing for investment, sale, or restructuring
• You want to eliminate historic compliance risks

A Clean, Defensible Record Going Forward
Following the reconstruction process, your company will benefit from:

• Fully aligned statutory books and public records
• Clear documentation supporting past decisions
• Improved governance structure
• Reduced risk of future compliance issues
• Greater confidence for stakeholders

Rebuild Your Company Records with Confidence
If your company records require more than minor corrections, our Strategic Document Reconstruction service provides a comprehensive solution.

Contact Coddan CPM today to restore accuracy, clarity, and confidence in your company’s foundation.

Priority ACSP Submission – Fast-Track Companies House Corrections

When company filing errors need to be corrected quickly, delays can create unnecessary risk, especially where records are inconsistent or under scrutiny. Our Priority ACSP Submission service is designed to accelerate the correction process and restore accuracy without unnecessary waiting time.

At Coddan CPM, we operate as an Authorised Corporate Service Provider (ACSP), enabling us to submit company updates and corrective filings efficiently through secure digital channels with Companies House.

Fast, Structured Correction of Filing Errors
This service is designed for companies that need urgent action to resolve discrepancies, rejected filings, or inconsistencies in their public record.

We handle:

• Correction of inaccurate or inconsistent filings
• Updates to company officer records
• Amendments to shareholder and PSC information
• Rectification of historical filing errors
• Resubmission of rejected filings

Our team ensures that all corrections are properly prepared and submitted in the correct sequence.

Priority Submission Through ACSP Access
As an ACSP, we are able to submit filings electronically via secure systems designed for professional intermediaries. This allows for:

• Faster submission compared to manual processes
• Reduced risk of rejection due to formatting or data errors
• Direct interaction with Companies House systems
• Efficient handling of multiple corrections

While processing times ultimately depend on Companies House, using a professional submission route helps minimise delays and improves overall efficiency.

Remove Inconsistencies and Restore Confidence
Public record inconsistencies can affect how your company is viewed by banks, partners, and stakeholders. Addressing these issues quickly helps restore confidence and ensures your records reflect the true position of your business. Our service focuses on:

• Resolving inconsistencies clearly and correctly
• Aligning public records with internal documentation
• Supporting a clean and accurate company profile
• Reducing the risk of further queries or delays

Ideal for Time-Sensitive Situations
Priority ACSP Submission is particularly useful if:

• You need urgent corrections to Companies House records
• Your filings have been rejected or queried
• You are preparing for banking, investment, or due diligence
• Your company record contains inconsistencies
• You require a fast and reliable resolution

Efficient, Professional, and Reliable
Our approach combines technical accuracy with efficient processing, ensuring that your company’s corrections are handled properly and without unnecessary delay.

By using Coddan CPM, you benefit from experienced handling of your filings and a structured approach to resolving compliance issues.

Get Your Company Records Back on Track
If you need to fix company filing errors quickly and efficiently, our Priority ACSP Submission service provides a fast-track solution.

Contact us today to restore accuracy to your company records and move forward with confidence.

Governance Shielding – Ongoing Compliance Protection for Your Company

Correcting historic filing errors is only the first step. Without proper systems in place, companies often fall back into the same issues—missed deadlines, inconsistent records, and avoidable compliance risks. Our Governance Shielding service is designed to prevent this from happening.

At Coddan CPM, we provide ongoing digital statutory maintenance to ensure your company records remain accurate, consistent, and fully aligned with the public register at Companies House.

Prevent “Data Drift” Before It Starts
Over time, company records can become inconsistent due to small, untracked changes—address updates, share transfers, director changes, or missed filings. This gradual misalignment is often referred to as “data drift.”

Our Governance Shielding service is designed to eliminate this risk by ensuring:

• All company changes are tracked and recorded promptly
• Companies House filings are submitted in a timely and accurate manner
• Statutory registers remain up to date
• Internal records stay aligned with the public register
• Compliance deadlines are monitored and managed

This creates a stable and consistent compliance framework for your business.

Continuous Monitoring and Maintenance
Rather than reacting to problems after they arise, we take a proactive approach. Our team monitors your company’s compliance position on an ongoing basis, ensuring that issues are addressed before they develop into larger problems.

This includes:

• Ongoing review of company records
• Filing deadline tracking and reminders
• Preparation and submission of required updates
• Maintenance of statutory books
• Support with governance documentation

Your company remains “audit-ready” at all times, with no need for last-minute corrections.

From Correction to Long-Term Stability
Governance Shielding works seamlessly alongside our audit and reconstruction services. Once your company records have been cleaned and aligned, this service ensures they remain that way.

The result is:

• Reduced risk of filing errors
• Fewer rejected submissions
• Improved credibility with stakeholders
• Consistent and reliable company records
• Greater confidence in your compliance position

Ideal for Growing and Active Companies
This service is particularly valuable if:

• Your company is actively trading and evolving
• You regularly make changes to directors, shareholders, or structure
• You want to avoid recurring compliance issues
• You prefer ongoing professional oversight
• You need reliable governance support without hiring in-house staff

A Practical Compliance Safeguard
Governance Shielding provides a structured, professional approach to maintaining your company’s records over time. Instead of dealing with periodic issues, you benefit from continuous support and oversight.

Stay Compliant with Confidence
If you want to ensure your company remains accurate, compliant, and prepared for any review or due diligence process, our Governance Shielding service provides a dependable solution.

Contact Coddan CPM today to protect your company from recurring compliance issues and maintain a clean, reliable record going forward.

Form RP01 – Replace a Document That Did Not Meet Companies House Requirements

When a document submitted to Companies House is rejected or does not meet filing requirements, it is essential to correct the issue quickly and properly. Form RP01 is specifically designed for this purpose, allowing companies to replace a document that has been refused or deemed unacceptable.

At Coddan CPM, we use Form RP01 as part of a structured approach to correcting filing errors and restoring accuracy to company records held by Companies House.

What Is Form RP01 Used For?
Form RP01 is used to replace a previously submitted document that Companies House has rejected or marked as not meeting requirements.

• This may happen where:

• Required signatures are missing
• Incorrect company details have been provided
• Information is incomplete or inconsistent
• The document is unclear or unreadable
• The wrong form was submitted

Rather than leaving the issue unresolved, RP01 allows the company to submit a corrected version and maintain a clean filing history.

When Should You Use RP01?
Form RP01 should only be used when Companies House has indicated that a document has not met filing requirements and needs to be replaced.

It is not a general correction tool. Instead, it is used in response to a specific rejected or defective filing. Typical scenarios include:

• Replacing a rejected confirmation statement
• Correcting an incorrectly completed appointment form
• Resubmitting documents that failed validation checks
• Fixing formatting or content issues identified by Companies House

Why Acting Quickly Matters
Delays in replacing a rejected document can create further compliance issues, particularly if statutory deadlines are involved. Prompt correction helps ensure that:

• Company records remain accurate
• Deadlines are not missed
• Additional penalties or complications are avoided
• The public record reflects the correct information

Part of a Broader Compliance Strategy
While RP01 is a useful corrective tool, repeated filing errors often indicate deeper issues in how company records are managed. As part of our Companies House audit and compliance services, we:

• Identify why the original filing failed
• Ensure the corrected document is accurate
• Align internal records with the replacement filing
• Prevent similar issues from occurring in the future

This ensures that corrections are not just reactive, but part of a long-term compliance improvement process.

Keep Your Company Record Clean and Accurate
Using Form RP01 correctly helps maintain a consistent and reliable company record. A clean filing history supports smoother interactions with banks, investors, and regulators, and reduces the risk of further queries or delays.

Our RP01 Filing Support Service
We assist companies with preparing and submitting Form RP01, ensuring that replacement documents meet Companies House requirements and are processed efficiently. Our service includes:

• Review of rejected filings
• Preparation of corrected documents
• Submission of RP01 forms
• Alignment of statutory records
• Ongoing compliance support

Need Help Replacing a Rejected Filing?
If your company has received a rejection or needs to replace a document, our team can help you resolve the issue quickly and correctly. Contact Coddan CPM today to fix filing errors and restore confidence in your company records.

Form RP04 – Second Filing to Correct Company Records

If a document has already been accepted by Companies House but contains minor errors, it may still be possible to correct the record without removing the original filing. Form RP04 is used to submit a second filing of a document previously delivered, allowing companies to update inaccurate details while maintaining transparency on the public register.

At Coddan CPM, we use Form RP04 as part of a structured approach to improving the accuracy and consistency of company records held by Companies House.

What Is Form RP04 Used For?
Form RP04 allows a company to submit a corrected version of a document that has already been accepted and registered. This is typically used where:

• Minor errors exist in the original filing
• Names, addresses, or details were entered incorrectly
• A document needs clarification or correction
• The original filing is valid but contains inaccuracies

The original document remains on the public record for transparency, while the corrected version provides an updated and more accurate reflection of the company’s position.

When Should You Use RP04?
RP04 is appropriate when a document has already been accepted but contains non-material errors that need correction. It is not suitable for:

• Replacing rejected documents (use RP01 instead)
• Correcting significant legal defects
• Undoing filings that were fundamentally incorrect in substance

In these cases, alternative corrective processes may be required.

Benefits of Using RP04
Using a second filing approach offers several advantages:

• Maintains transparency of the company’s filing history
• Allows corrections without removing original records
• Improves accuracy of publicly available information
• Supports a cleaner and more consistent company profile
• Reduces confusion for third parties reviewing your records

This is particularly useful where stakeholders rely on Companies House data for due diligence or verification.

A Practical Tool for Record Accuracy
Small errors in company filings can create unnecessary confusion over time. By correcting them promptly using the appropriate process, companies can maintain a clear and reliable record.

Form RP04 helps ensure that your company’s public profile reflects accurate and up-to-date information, while preserving the integrity of the filing history.

Part of a Broader Compliance Strategy
While RP04 is effective for correcting minor issues, repeated inaccuracies often indicate wider problems with record management. As part of our compliance services, we:

• Review the original filing and identify the issue
• Prepare a corrected version of the document
• Submit the RP04 second filing correctly
• Align internal records with the updated filing
• Advise on processes to prevent future errors

Keep Your Company Records Accurate and Professional
Maintaining accurate company records is essential for credibility, compliance, and smooth business operations. Correcting errors quickly helps ensure your company remains well presented to banks, investors, and regulators.

Our RP04 Filing Support Service
We assist companies with preparing and submitting Form RP04, ensuring that corrections are handled properly and efficiently. Our service includes:

• Review of existing filings
• Preparation of corrected documents
• RP04 submission
• Alignment of statutory records
• Ongoing compliance support

Need to Correct a Filed Document?
If your company records contain minor errors that need correcting, our team can help you file a second version of the document correctly and maintain a clean, accurate record. Contact Coddan CPM today to update your company records with confidence.

Form RP02A & RP02B – Correcting Company Register Errors

Keeping your company’s public record accurate is essential for compliance, credibility, and smooth business operations. Where incorrect information appears on the Companies House register, Forms RP02A and RP02B provide a structured way to request corrections.

At Coddan CPM, we use these forms as part of a wider Companies House audit and correction process to ensure your records are accurate, consistent, and fully aligned with your internal documentation.

What Are RP02A and RP02B Used For?
Forms RP02A and RP02B are used to apply to Companies House to remove or correct incorrect information that has already been placed on the public register.

These are not routine amendment forms—they are used in situations where information is considered factually incorrect or improperly registered.

Form RP02A – Correcting General Information
Form RP02A is used to apply to remove or correct inaccurate information relating to company records such as:

• Director or officer details
• Shareholder or PSC information
• Incorrect filings affecting company structure
• Information that should not have been registered

This form is typically used where the information on the register is incorrect and requires formal correction or removal.

Form RP02B – Correcting Address Information
Form RP02B is specifically used to correct issues relating to addresses recorded at Companies House. This may include:

• Incorrect registered office address
• Errors in service addresses
• Address details recorded incorrectly on filings

Where an address has been entered incorrectly or does not reflect the correct position, RP02B provides a formal route to request correction.

Important: Not for Routine Updates
It is important to note that RP02A and RP02B are not used for standard updates or changes. For example:

• Changing a director → use AP01
• Updating an address → use AD01
• Filing a confirmation statement → use CS01

RP02A and RP02B are typically used where information has been incorrectly recorded and needs to be formally corrected or removed.

Why Accuracy Matters
Incorrect information on the Companies House register can lead to:

• Confusion over company ownership or control
• Issues with banks or payment providers
• Delays in due diligence or transactions
• Questions from regulators or stakeholders

Correcting these issues promptly helps maintain a clear and reliable public record.

Part of a Structured Correction Process
Using RP02A or RP02B effectively requires a clear understanding of the issue and supporting documentation. As part of our service, we:

• Review the incorrect information in detail
• Determine whether RP02A or RP02B is appropriate
• Prepare the application with supporting evidence
• Submit the correction request correctly
• Align your internal records with the updated position

Restore Clarity to Your Company Records
Correcting inaccurate information is an important step in maintaining a clean and trustworthy company profile. Whether the issue relates to ownership, officer details, or address records, using the correct process ensures that your company remains compliant and credible.

Our Companies House Correction Service
We provide full support with RP02A and RP02B applications, as part of our wider Companies House audit and record correction services. Our support includes:

• Identification of incorrect filings
• Preparation of RP02A or RP02B applications
• Submission to Companies House
• Guidance on supporting evidence
• Ongoing compliance support

Need Help Correcting Company Records?
If your company’s public record contains inaccuracies, our team can help you correct them properly and efficiently. Contact Coddan CPM today to restore accuracy and confidence in your company records.