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Coddan CPM Ltd. – Company Registration Agent in the UK
Home Limited Companies Provision of a Nominee Secretary Service

Provision of a nominee secretary service

Benefits of company formation with nominee secretary: if you want to set up a company using a nominee secretary, Coddan has the expertise and resources to do it for you. Online company startup with a nominee secretary is a simple and straightforward process with us. Our streamlined service means there's no need for costly solicitors and long hours spent in meetings and dealing with administrative matters. With us, all you need to do is fill out our online application form, and then, using our nominee secretary, we will register your details with Company House and your new enterprise will be registered. Our nominee secretary service is swift, and our fees are low. We provide a range of payment options for clients, from online via our website to bank transfer to cash at our office, and even via PayPal. When the firm is registered, you will get all of the legal documentation to prove the new enterprise's existence.

If you've any enquiry then please get in touch with us! Mail: info@coddan.co.uk. We aim to reply to all emails within 24 hours. If you are rushing please feel free to call us between 9.30am-6.00pm Monday to Friday by telephoning + 44 (0) 207.935.5171 or (0) 330.808.0089 (national rates) and chat further.


Company start-up with nominee secretary service for UK clients

£489.49

ANNUAL FEES FROM £475.00

Recommended for Recommended for

1
option

This new company formation option which comes with a nominee secretary service, and registered address in London. This package is primarily designed to help a sole and unskilled director keep companies fully compliant with the law.

With this new company formation option which comes with a nominee secretary service, we will provide the following service:



£514.49

ANNUAL FEES FROM £500

Recommended for Recommended for

2
option

This new Scottish company registration option which comes with a nominee secretary service, and registered address in Edinburgh. This package is primarily designed to help a sole and unskilled director keep companies fully compliant with the law.

With this new Scottish company creation option which comes with a nominee secretary service, we will provide the following service:



£514.49

ANNUAL FEES FROM £500

Recommended for Recommended for

3
option

This new Northern Irish company start-up option which comes with a nominee secretary service, and registered address in Belfast. This package is primarily designed to help a sole and unskilled director keep companies fully compliant with the law.

With this new Northern Irish company establishment option which comes with a nominee secretary service, we will provide the following service:



£514.49

ANNUAL FEES FROM £500

Recommended for Recommended for

4
option

This limited company set-up option which comes with a nominee secretary service, and registered address in Liverpool. This package is primarily designed to help a sole and unskilled director keep companies fully compliant with the law.

With this private company incorporation option which comes with a nominee secretary service, we will provide the following service:





Company formation with a legal secretary service for non-UK clients

£519.49

YEARLY CHARGE FROM £505

Recommended for Recommended for

1
option

This company formation comes with a nominee legal secretary, and is the one of our most popular packages for worldwide clients, who are not familiar with the UK corporate law and regulations.

With this company formation option in London, we will provide the following benefits:



£549.49

YEARLY CHARGE FROM £535

Recommended for Recommended for

2
option

This Scottish company registration comes with a nominee legal secretary, and is the one of our most popular packages for worldwide clients, who are not familiar with the UK corporate law and regulations.

With this company start-up option in Edinburgh, we will provide the following advantages:



£549.49

YEARLY CHARGE FROM £535

Recommended for Recommended for

3
option

This Northern Irish company incorporation comes with a nominee legal secretary, and is the one of our most popular packages for worldwide clients, who are not familiar with the UK corporate law and regulations.

With this company creation option in Belfast, we will provide the following benefits:



£549.49

YEARLY CHARGE FROM £535

Recommended for Recommended for

4
option

This private company formation comes with a nominee legal secretary, and is the one of our most popular packages for worldwide clients, who are not familiar with the UK corporate law and regulations.

With this company establishment option in Liverpool, we will provide the following advantages:




Advantages of the UK nominee secretary

Every company in the UK should have a secretary as well as at least one director, and one cannot serve as the other. Nominee secretary services are beneficial to those wishing to incorporate who may not have enough experience with the company administration to propose for this crucial position.

If the private company directors are located outside of the United Kingdom, it may be beneficial for them to have a signatory in the country, with the nominee secretary acting in that role. A limited company secretary is bound by company law to take care of the statutory registers as well as ensuring that annual reports and accounts are prepared on time and filed with Companies House and HM Revenue & Customs.

As part of our nominee secretary package, we will handle these duties for you. You don't have to be concerned, however, that we or the nominee secretary we use will have any control or influence over your new company limited by shares. Our nominee will be part of the company in name only, and will not play any active role in its affairs. You may change the secretary at any time. For the best company registration with nominee legal secretary, choose Coddan.

Why the UK companies should not avoid the appointment of a secretary

Company Registration With Nominee Secretary

Advantages of a company formation with a nominee secretary. There are a number of advantages for businesses when they appoint a nominee secretary: the company secretary will be able to advise the private company's directors on various matters such as legal and legislative changes that may affect the company. Having a limited company secretary is not the a legal requirement any more, if the is no one knows the legal requirements, responsibilities, to take on this role then a nominee secretary is a great option. By appointing an independent nominee secretary you can be sure that, as a company director, you are getting the best advice and support. This then leaves you free to concentrate on running and growing the business. If you need an assistance with private company formation with a nominee secretary, you can also speak to our business advisors between 9.30am-6.00pm Monday to Friday by telephoning + (0) 207.935.5171 or + (0) 330.808.0089 (national rates).

Company startup with a nominee secretary

Company Formation With a Nominee Secretary

At Coddan, we provide limited company startup with a nominee secretary at highly competitive prices and in a short amount of time. Every company in the Great Britain must have a director or directors and may have a company secretary, and a director cannot also serve as the secretary. These essential company officers don't have to be based in the United Kingdom or be British; they can be anywhere in the world and be of any nationality.

There are various reasons why people want to have company incorporation with a nominee secretary, and they include not having sufficient personnel to nominate for the position. Also, if clients are based outside the UK, they may want a signatory who is in England, Wales, Scotland and/or in Northern Ireland, and in this case that would be the nominee secretary.

Under company law, a company secretary is responsible for looking after statutory registers and making sure accounts and reports are filed with the authorities on time. They also have responsibility for meetings and resolutions. We can handle all of these affairs on your behalf, leaving you free to get on with the running of your business and not become bogged down in a lot of administrative work. This is especially helpful for sole traders who choose to register as a limited company using our nominee secretary service.

However, when using us as your nominee secretary, we won't be involved in running your business in any way. You will still maintain full control and ownership of your business, and you can change the company secretary at any time. We have a number of companies set-up with a nominee secretary packages. To apply, all you need to do is fill out our online application form, which is approved by Companies House, and we will do the rest.

When your company is registered, we will provide you with all the legal documentation for your files. These include the certificate of incorporation as well as the memorandum and articles of association. Each package comes with a range of services, including maintaining statutory registers, ensuring that required information is filed with the authorities and facilitating the opening of a business banking account, among others. We have many years' experience setting up companies using our nominee secretary service. If you would like to know more about this, talk to us today and we'll be happy to advise.

Until six of April 2008, all companies, public or private, needed to have a company secretary. The paradox is that then, as now, there was no job description for the company secretary in company's legislation. As a result, many small private companies filled the post by giving it to one of the directors. A company with only one director could not double up the role, so a spouse or employee was often press-ganged into the service.

Very small private companies there remains an administrative job to be done, whether a company secretary is formally appointed to do it or not. There are still returns to be filed with Companies House, registers to be kept up to date, paperwork to be processed.

The difference is that there is now no requirement for the person doing the job to be registered at Companies House as secretary, or to file new particulars when the secretary changes.

Where there is no secretary, and no deputy or assistant, the Companies Act says that anything required to be done by secretary can instead be done by someone authorised by the board of directors. Similarly, anything to be done to the secretary, such as the service of notice, can be done to anyone authorised by the directors for that purpose.

As noted above, there is no easily accessible job description for a company secretary. There are certain duties dotted around, the Companies Act that are core to the role of most holders of the office, but there are other responsibilities often added to the post, such as property management, pensions administration, the operation of share and other incentive schemes, and maintaining adequate insurance cover.

The secretary attends all board meetings and is directly answerable to board. Meetings of the directors will be convened by the secretary in conjunction with the chairman, an one or the company secretary's prime function will be produce minutes of the board meeting. Indeed, it is the requirement of the Companies Act that minutes of all meetings of directors are produced and kept for at least 10 years.

Failure to do so is an offence punishable by a fine. Another core task for the secretary is to maintenance of the statutory registers. The share register, which is the definitive record of who the company's shareholders are, who can vote, and to whom dividends are paid. Transfer of shares need to be entered in the register and dealt with according to the company's articles. Most companies with a share register of any size will contract out this work to the professional registrars, such as Coddan.

The registers of directors and secretaries that record the personal details of the company's office holders and reflect the information filed at Companies House. The register of charges in which details of all mortgages and other charges granted by the company to its lenders and other parties must be recorded. There are many returns that a company needs to make to Companies House to update the information held on the public record – changes to the board, share issues, the passing of certain shareholder resolutions and confirmation statement, which is a snapshot of the company at a particular date in the year, recording details of the directors, the issued share capital, and the current shareholders.

The secretary will also often be the person responsible for ensuring the company's name and other details appear where they should on business stationary at any premises where the company carries on business. The secretary will also look after communications with shareholders.

This will include sending then the confirmation statement and annual accounts each year, and convening shareholders meetings (the annual general meeting). Execution of formal documents, such as property deeds, or mortgage documents, used to need the signatures of two directors, or one director and the secretary. The removal of the requirement for private companies to have a company secretary, however, forced a change in the rules. Since April 2008, any company, public or private, has been able to execute a document in one of four ways: -

  • By the signature of a single director witnessed by a second person (who need not be a director or connected in any way with the company)
  • By applying the company's common seal to the document (if it has one), witnessed by two directors, or by a director and the secretary
  • By the signature of two directors
  • By the signature of a director and the secretary

A word of warning: allowing one director to sign on behalf of the company may be administratively convenient, but it can leave an individual exposed to making major decisions on their own that will bind the company. Two heads can be better that one, so best practice may be for internal company policy to insist on two signatures.

A company secretary may not be a director, but they will often be liable for breach of duty in the same way as board members. The code of directors’ duties, set in the Companies Act, is not expressed as applying to the secretary, but, as an officer of the company, the duty to promote the company's success should apply in equal measure, as should the obligations to avoid a conflict of interest, and exercise independent judgement.

Appointment of a Company Secretary

Appointment of a company secretary

Although the change in law removed the requirement to appoint a secretary "officially", however it is important to distinguish the requirement to file secretary particulars with Companies House. The latter still remains a significant essential to any company, the role of a secretary is still vital to companies, a secretary will take care of all legal filings required to stay in line with the changing legislation, it is therefore important to understand that their duties have not extinguished, even if they are not registered on public record.

As discussed above, the secretary has many administrative responsibilities, including filing confirmation statement at Companies House and ensuring compliance with the Companies Act. Numerous sections in the Act provide that, where is a failure to file or comply, "an offence is committed by every officer of the company who is in default". If the secretary is the person with prime responsibility for the task, they will be the person in default and liable to the fine.