Practical Company Limited by Guarantee closure administration

Company Limited by Guarantee (CLG) Secretarial Support Before and During Voluntary Dissolution

Coddan provides the practical company-secretarial work needed to move a solvent Company Limited by Guarantee from the decision to close towards voluntary strike-off and formal dissolution.

The service is for directors, members and guarantors who know that the organisation should close but still need its authority, records, filings, liabilities, assets, statutory notifications and continuing administration brought into an orderly closure route. Coddan establishes what remains, agrees the work it will undertake, prepares or coordinates that work and keeps the process connected beyond form DS01.

Compare the four dissolution packages See what Coddan delivers

Destination: an orderly solvent closure in which the organisation, decision-makers, filings, liabilities, assets, notices and records have been considered before the company ceases to exist. Companies House remains responsible for accepting the application and, where the statutory process permits, striking the company off the register.

Start with the present position

Does This Page Match Your CLG?

Practical preparation remains

The company is solvent and closure is intended, but directors still need to check the constitution, authority, members, filings, liabilities, assets, notices or ongoing correspondence. This is the route owned by this page.

The company is already prepared

If the relevant affairs have been concluded, the company appears eligible and the required decision and information are ready, use the ordinary CLG voluntary-dissolution service.

A problem has already appeared

If an application has been rejected, an objection has been raised, filings are materially outstanding, status is unclear or corrective work is needed, use the CLG dissolution support and problem-solving route.

Solvency or legal control is in doubt

Voluntary strike-off is not a substitute for insolvency proceedings. If the company cannot pay its debts on time, its liabilities exceed its assets, litigation is active, or a creditor arrangement or insolvency process applies, obtain the appropriate insolvency or legal advice before pursuing DS01.

Choose the destination before the service

Is the Correct Destination Strike-Off, Dormancy or Liquidation?

The appropriate route depends first on whether closure is permanent, whether the company is solvent, whether creditor pressure exists and whether its remaining assets or restrictions can be dealt with properly before dissolution. Do not order a DS01 service until the destination matches the company’s actual position.

Voluntary strike-off

The CLG is solvent, permanent closure is intended, it is not threatened with liquidation or subject to a disqualifying creditor arrangement, and its remaining affairs can be concluded before dissolution. This page supports that destination.

Dormancy or continued registration

If the organisation’s activity has paused, its purpose may resume, its name or corporate existence should be preserved, or continuing obligations make dissolution premature, keeping the company registered may be the more appropriate destination. Accounts and Confirmation Statements continue while it remains registered.

Formal solvent winding up

A solvent CLG with substantial, restricted or difficult assets, unresolved rights or circumstances unsuitable for administrative strike-off may require advice about a Members’ Voluntary Liquidation. The treatment of any surplus must follow the CLG’s articles, objects, status and restrictions—not generic shareholder-distribution assumptions.

Insolvency or creditor pressure

If the company cannot pay debts when due, liabilities exceed assets, creditors are pursuing payment, or a statutory demand, winding-up petition, creditor arrangement or insolvency process exists or is threatened, stop the ordinary DS01 route and obtain advice from a licensed insolvency practitioner.

Coddan’s boundary: Coddan can review the disclosed company position, organise the corporate records, identify an apparent route boundary and coordinate an appropriate handover. Coddan does not act as liquidator and does not replace advice or an appointment that must be provided by a licensed insolvency practitioner.

Practical decision check

Five Matters to Resolve Before Choosing Voluntary Strike-Off

Before a Company Limited by Guarantee (CLG) enters the voluntary strike-off route, Coddan reviews five connected matters to establish whether the company appears ready, what practical work remains and which service or alternative destination fits its actual position.

1. Permanent Closure

Decide whether the CLG should permanently close or whether dormancy better preserves it for possible future use. A dissolved company cannot simply be reactivated; restoration is a separate formal route. Understand the position after dissolution.

2. Money and Property

Identify bank balances, refunds, deposits, physical property, intellectual property, contractual rights and digital assets before dissolution. Bank access ends and remaining company property may pass as bona vacantia. Review the asset controls.

3. Creditors and Solvency

Establish whether debts, claims, creditor pressure or insolvency concerns change the destination. Voluntary strike-off must not be used instead of properly addressing liabilities or obtaining insolvency advice. Check eligibility and readiness.

4. CLG Asset Restrictions

Remaining assets are not shareholder distributions. Their proper treatment may depend on the articles, objects, charitable status, funding conditions, property arrangements and applicable restrictions. Check the specialist CLG controls.

5. Work Beyond DS01

Form DS01 does not complete outstanding accounts, tax, payroll, contracts, filings, notifications or regulator matters. Establish the remaining closure tail before selecting a filing service. Identify the work still outstanding.

Coddan’s service action: Coddan reviews the information provided, identifies the apparent route boundaries, records the company-secretarial work remaining and connects the CLG to the appropriate dissolution service package or another professional destination where voluntary strike-off does not fit.

Four defined service routes

Choose the CLG Dissolution Service That Matches the Work Remaining

The four packages use Coddan’s existing online order forms and preserve the prices and distinctions published for the current dissolution services. Choose by the company’s actual position—not simply by the amount of assistance you hope will be enough.

Core DS01 route

PACKAGE 1

CLG VoluntaryDissolution™

£92 + VAT

For a solvent CLG that is already ready for DS01. The company has ceased operating and its authority, outstanding affairs, funds, property and relevant obligations have already been dealt with.

Coddan reviews the company and director information supplied, prepares and submits the DS01 application, confirms submission and provides basic notification guidance. The applicable Companies House filing fee is included. It does not include wider preparation, accounts, tax, asset, creditor or objection work. Check what must already be complete.

Order CLG VoluntaryDissolution™

Best fit for preparation

PACKAGE 2

CLG AssistedDissolution™

£162 + VAT

For a CLG that has stopped operating but still needs preparation before filing. This is the principal package for the professional job owned by this page.

Coddan reviews the company’s circumstances and Companies House position, considers the supplied information about activities, members or guarantors, bank accounts, remaining assets and notification requirements, then coordinates preparation, DS01 filing and strike-off monitoring. The filing fee is included. Final accounts, tax returns, asset transactions, creditor negotiations and specialist legal work are separate. See the service outputs.

Order CLG AssistedDissolution™

Broader closure coordination

PACKAGE 3

CLG FullDissolution™

£362 + VAT

For a CLG whose previous activity has left a wider closure tail. DS01 alone is insufficient because corporate compliance, accounts, tax, HMRC, funds, assets or property matters need coordination.

Coddan reviews the outstanding closure considerations, coordinates the agreed corporate work and the relevant accounting or tax input, prepares and files DS01, monitors Companies House and the Gazette, and confirms dissolution when completed. The filing fee is included. Actual accounting, tax, legal, insolvency, conveyancing, contested or complex asset work remains outside the package unless separately agreed. Review the operational tail.

Order CLG FullDissolution™

Specialist CLG route

PACKAGE 4

CLG SpecialistDissolution™

From £508 + VAT

For an RTM, property-management, charitable-purpose or structurally unusual CLG requiring specialist route control. Continuing interests, membership arrangements, funds, property or external regulatory duties may affect whether and how dissolution proceeds.

Coddan undertakes a specialist review, identifies matters requiring attention, plans and coordinates the appropriate dissolution pathway, and prepares and files DS01 where suitable. The filing fee is included. Specialist legal, charity, conveyancing, tax, insolvency or other professional work is not automatically included and may require separate agreement or referral. Check the specialist controls.

Order CLG SpecialistDissolution™

One decision chart

Compare the Four CLG Dissolution Packages

Compare the company’s present position and the work remaining. The higher-priced route is not automatically the correct one; the appropriate package is the shortest route that fits the disclosed circumstances.

Package prices include the applicable Companies House filing fee. Work outside the stated package scope is identified and agreed separately.
Compare	CLG VoluntaryDissolution™	CLG AssistedDissolution™	CLG FullDissolution™	CLG SpecialistDissolution™
Price	£92 + VAT	£162 + VAT	£362 + VAT	From £508 + VAT
Best suited to	A solvent CLG already ready for DS01.	A solvent CLG requiring practical preparation before filing.	A CLG with a wider corporate, accounts, tax or HMRC closure tail requiring coordination.	A charitable-purpose, RTM, property-related or structurally unusual CLG.
Starting position	Authority, outstanding affairs, funds, property and relevant obligations have already been dealt with.	The company has stopped operating, but readiness, members or guarantors, assets or notification requirements still need review.	Several connected compliance or operational matters remain before dissolution.	The company’s status, structure, funds, property or external controls affect whether and how dissolution proceeds.
Coddan’s principal work	Review the supplied company and director information; prepare and submit DS01; confirm submission; provide basic notification guidance.	Review the company’s position; coordinate the agreed preparation; file DS01; monitor the strike-off route.	Review the wider closure considerations; coordinate agreed corporate and relevant accounting or tax input; file DS01; monitor Companies House and the Gazette; confirm the completed public outcome.	Undertake a specialist review; identify controlling matters; plan and coordinate the appropriate route; prepare and file DS01 where suitable.
Important boundary	No wider preparation, accounts, tax, asset, creditor, objection or corrective work.	Final accounts, tax returns, asset transactions, creditor negotiations and specialist legal work remain separate.	Substantive accounting, tax, legal, insolvency, conveyancing, contested or complex asset work is separate unless expressly agreed.	Specialist charity, property, legal, tax, conveyancing or insolvency work is not automatically included and may require separate agreement or referral.
Companies House fee	Included	Included	Included	Included
Order route	Order Package 1	Order Package 2	Order Package 3	Order Package 4

Cannot identify the correct route? Request a scope review before ordering. Coddan will identify the work disclosed by the company’s circumstances rather than ask you to select a package by price alone.

What happens after an online order: the Participant supplies the requested company and closure information; Coddan checks that information against the selected route and begins the work included in that package. If the disclosed position requires a different route or additional professional work, that work is identified separately rather than silently treated as included. If you cannot yet identify the suitable package, request a scope review before ordering.

The service before the form

What Coddan Can Take Responsibility For

Coddan takes responsibility for the agreed company-secretarial and corporate-administration work within its confirmed service scope. The scope is established from the CLG’s actual position rather than from an assumption that filing DS01 is the whole service.

1. The Participant provides

The company’s real closure position

Company details, constitution and available records; the reason for closure; current directors and members; recent activity; known filings, tax registrations, creditors, contracts, money, property and charitable or property-management features.

2. Coddan reviews

Authority, readiness and remaining work

Coddan reviews the supplied information and available corporate record, identifies the decision-makers, checks the proposed voluntary-strike-off route and separates ordinary secretarial preparation from tax, insolvency, charity, property or legal matters requiring another professional destination.

3. Coddan prepares or coordinates

The agreed secretarial actions

The work may include tailored board or member records, relevant Companies House preparation or corrections, a closure-action schedule, DS01 preparation or coordination, an affected-party notification record and monitoring of the public dissolution process.

4. The Participant receives

Defined documents, evidence and next actions

According to the selected package: a route and readiness record, a closure-action schedule, tailored decision records where included, the DS01 submission record, notification and monitoring evidence, and confirmation of the final public outcome.

Responsibility boundary: Coddan performs the work it has expressly accepted within the agreed scope. Directors remain responsible for complete and accurate information and for company decisions. Companies House, HM Revenue & Customs, charity regulators, creditors, courts and other independent bodies retain their own decisions and powers.

Request a service-scope review for your CLG.

Trust through the work produced: Coddan’s role is evidenced by the company-specific review, action schedule, decision records where included, submitted application record, notification evidence, monitoring record and final public-status evidence created under the selected package—not by an unsupported claim that the service is “trusted”.

Professional-status boundary: this dissolution service is delivered through Coddan’s company-secretarial and corporate-administration function. Coddan CPM Limited is supervised by HM Revenue & Customs for anti-money-laundering purposes as a Trust or Company Service Provider. Its separate Companies House registration as an Authorised Corporate Service Provider is also verifiable, but that registration is not presented as the legal basis for voluntary-dissolution work. Neither listing is government endorsement or recommendation.

Destination → navigation → outcome

When the Four-Package Route Does Not Fit

You cannot identify the appropriate package

Where the company’s actual position does not clearly match one of the four published routes, do not select a package by price alone.

Ask Coddan to determine the appropriate service scope before ordering.

Rejected, objected to or otherwise problematic

The application or company record already contains a problem, or material corrective work is needed before the route can proceed.

Use CLG dissolution support and problem solving.

Insolvent, already dissolved or subject to specialist controls

Use an insolvency route where the company cannot pay its debts; use restoration where dissolution has already occurred; and obtain charity, property, tax or legal advice where those controls decide the next step.

Check the official Companies House route boundaries.

Organisation before instrument

The Closure Starts With the Company, Not DS01

Form DS01 is the instrument used to apply for voluntary strike-off. It does not decide whether the CLG should close, identify who has authority, settle unfinished obligations, deal with remaining assets or notify every affected person. Those matters belong to the company and its directors before and during the application.

The practical starting question is therefore not simply Who will file the form? It is: what must be established, decided, completed and evidenced so that this particular CLG can move towards an orderly solvent dissolution?

Establish

Identify the company, its purpose, constitution, Participants, status and reason for closing.

Prepare

Record authority and decisions; review filings, tax, contracts, liabilities, funds, property and records.

Apply and notify

Coordinate DS01 where appropriate, send the required copies and preserve evidence of notification.

Monitor and conclude

Track the public record and Gazette, respond to change, confirm dissolution and retain the right records.

Service output—closure map: Coddan converts the supplied closure position into an action schedule, identifies who controls each task and establishes whether the company can remain on the ordinary solvent strike-off route.

The correct company and people

Identify the CLG, Its Purpose and Its Participants

A Company Limited by Guarantee may be a straightforward non-profit membership organisation, a charitable company, a right-to-manage company, a resident-management company or another property-related body. That label alone does not reveal what must happen before dissolution.

The guarantee is not a shareholding: a CLG member ordinarily undertakes to contribute the amount stated in the company’s constitution if the company is wound up in circumstances where that undertaking applies. The guarantee does not itself create shares or an automatic entitlement to remaining funds or property. The articles, membership records, charitable or other restrictions and the actual closure route must be checked.

A member’s constitutional guarantee is also different from any separate personal guarantee given to a bank, landlord, supplier or another creditor. A personal guarantee may continue to have its own consequences and should be referred for appropriate legal or insolvency advice where relevant.

Establish the organisation

Confirm the registered company name, number and jurisdiction.
Establish what the CLG was created to do and why its purpose or activity has ended.
Review the articles, objects and any relevant dissolution, membership or asset provisions.
Identify charitable, grant, property, leasehold or regulatory features that change the work.

Establish the Participants

Identify all current directors and any company secretary.
Identify members or guarantors, including corporate members and their authorised representatives.
Check whether the records and Companies House register agree.
Allow for UK, overseas and mixed Participants when planning signatures, notices and evidence.

Participant rule: “Participant” is useful when referring collectively to people and bodies involved in the closure, but it does not erase their distinct capacities. A director makes and implements board decisions; a member or guarantor may have constitutional decision rights; a creditor receives protection and notice; a charity trustee or corporate-member representative may have additional responsibilities.

Authority before action

Establish Authority and Create a Defensible Decision Record

The directors should establish who has authority to decide that the CLG should stop operating, conclude its affairs and pursue voluntary strike-off. The answer depends on company law, the articles, the board’s composition, the membership arrangements and any additional charitable, contractual or property controls.

Board position

Confirm the directors in office, quorum, notice and voting requirements, conflicts and the practical decisions required to wind down the company’s affairs.

Member position

Determine whether the articles, governing arrangements or the proposed transactions require member involvement or approval. Do not assume either that a member resolution is always necessary or that it is never necessary.

Corporate Participants

Where a member or guarantor is a body corporate, establish who can act for it and what authority or representative record is needed.

Minutes and written resolutions should record the actual decision, the material information considered, the authority relied upon, the intended closure work and who is responsible for each action. Templates should follow the company’s facts; the facts should not be forced into an unsuitable template.

Service output—authority record: Where included in the selected package, Coddan reviews the public and supplied company records, maps the Participants and prepares the board or member records required by the company’s actual constitution and decisions. The directors and members confirm the facts, make the decisions and give the authority.

Eligibility is not the same as readiness

Test the Statutory Route and the Company’s Practical Readiness

The majority of the directors must make the voluntary strike-off application. If there are two directors, both must apply; if there is one director, that director may apply. Before any submission, the company’s position must also be tested against the statutory restrictions.

Recent-activity check

In the three months before the application, the company must not have traded or carried on business, changed its name, or carried out prohibited activities. Activities necessary to decide upon or apply for strike-off, conclude the company’s affairs or comply with a statutory requirement may be permitted. The actual chronology should be checked rather than reduced to a generic “dormant” label.

Solvency and formal-process check

Voluntary strike-off must not be used as a substitute for paying or properly addressing creditors, tax liabilities or insolvency. Stop the ordinary DS01 route if the company cannot pay debts when due, liabilities exceed assets, creditor demands remain unresolved, or a statutory demand, unsatisfied judgment, winding-up petition, creditor arrangement or insolvency process exists or is threatened.

Director control when financial difficulty appears: do not continue with an ordinary dissolution package merely because DS01 appears cheaper or simpler. Obtain advice from a licensed insolvency practitioner where insolvency or material creditor pressure may affect the route. Coddan can assemble the relevant corporate record and coordinate a handover, but cannot make the insolvency determination or act as liquidator.

Readiness check: a company can appear eligible under the three-month rules and still be practically unready because it has unresolved tax, accounts, creditors, contracts, refunds, assets, regulator matters or incomplete internal authority. The company-secretarial task is to distinguish those two questions.

If Companies House has already started a compulsory strike-off process, establish why it was started and what the company, directors, creditors or regulators need to do. That is not the same route as a solvent company making its own voluntary application, and material filing or status problems belong in the CLG dissolution problem-solving service.

Clear the operational tail

Review Filings, Tax, Creditors and Continuing Obligations

Closing activity does not itself close every corporate, tax, employment or contractual position. The directors need a working schedule of what is outstanding, who controls it and whether it must be completed, settled, terminated, transferred or referred before DS01 is pursued.

Companies House record

Establish: whether Confirmation Statements, annual accounts, officer details, registered-office information or other particulars are outstanding or inaccurate.

Coddan’s part: identify the company-secretarial filing or correction work, complete the actions included in the selected package, and route disputed or complicated records to the separate problem-solving service.

HMRC and tax

Establish: Corporation Tax, VAT, PAYE, payroll, subcontractor, refund and other tax positions.

Coddan’s part: organise the relevant closure information and coordinate with the Participant’s accountant or an appropriate tax professional where the selected package includes coordination; substantive tax work remains separate unless agreed.

People and notices

Establish: whether employees, workers, pension arrangements, beneficiaries, volunteers or contractors are affected.

Coddan’s part: place the identified notification and administrative actions into the closure schedule and coordinate the included company-secretarial communications; employment, pension and regulated advice remains with the relevant professional.

Creditors and contracts

Establish: debts, contingent claims, landlords, tenants, suppliers, lenders, grant-makers, notice periods, termination terms and refunds.

Coddan’s part: record the disclosed obligations and evidence needed before filing and coordinate the agreed administrative steps. Creditor negotiations, disputes and substantive contractual advice are separate.

Income and commitments

Establish: subscriptions, grants, donations, service charges, direct debits, deposits and recurring payments that remain active.

Coddan’s part: include the necessary reconciliation, cancellation, transfer or affected-party communication within the coordinated work schedule, while the company completes actions requiring its own banking or contractual authority.

Outstanding filings do not all have the same legal or practical effect, and a voluntary strike-off application does not cure inaccuracies or resolve third-party claims. The shortest appropriate route is the one that completes the work actually required without manufacturing unnecessary tasks.

Service output—readiness schedule: Coddan records the relevant activity chronology, creates a coordinated outstanding-work schedule, carries out the company-secretarial actions included in the selected package, and identifies what the Participant, accountant or another adviser must complete.

Funds and rights need a destination

Identify and Resolve CLG Assets Before Dissolution

A CLG does not ordinarily have shareholders simply because it is a registered company. Remaining property must therefore not be described or handled as a generic shareholder distribution. The correct treatment depends on the organisation and the rights or restrictions attached to the asset.

What to identify

money in bank, payment or savings accounts;
refunds, deposits, receivables and contractual rights;
restricted or designated funds, grants and unused subscriptions;
physical property, equipment and records;
intellectual property, websites, domain names and digital accounts;
land, leases, management rights, service-charge funds or other property-related interests.

What controls the treatment

the articles, objects and purpose of the company;
membership and guarantee arrangements;
charitable status and charity-law restrictions;
funding, grant and donor conditions;
property, leasehold and service-charge arrangements;
contractual obligations and the company’s actual circumstances.

Do not leave property behind: when a company is dissolved, money remaining in its bank account and other company property may pass to the Crown as bona vacantia. Bank access is lost on dissolution. Asset identification and appropriate treatment belong before dissolution, with legal, charity, property, tax, accounting or insolvency advice used where the decision falls outside company-secretarial administration.

Same company form, different controls

Charitable and Property-Related CLGs Require Additional Route Checks

Charitable company limited by guarantee

Companies House dissolution and charity closure are connected but separate. The trustees should follow the governing document, involve members where required, settle the charity’s affairs and deal correctly with remaining funds, restricted property, permanent endowment, designated land, special trusts and grant conditions.

A charitable company is first removed from the Companies House register through the appropriate company-law route. The Charity Commission for England and Wales must then be told that the charitable company has closed; Scotland and Northern Ireland have their own charity regulators. Filing DS01 alone does not complete every charitable or HMRC responsibility.

RTM, resident-management and property CLGs

A RTM company or another property-related CLG may still hold management functions, contracts, service-charge money, records, insurance arrangements, property interests and duties affecting members, leaseholders, freeholders, agents or suppliers.

The wish of current directors to stop acting is not by itself evidence that the company can be dissolved. Replacement management, control of records and funds, leasehold arrangements and affected-party rights should be established first. Substantial property or legal questions should be referred to an appropriate property specialist or solicitor.

Keep the communication route working

Maintain the Registered Office and Official Correspondence During Closure

The company continues to exist until formal dissolution. Its registered office and official correspondence arrangements must therefore remain suitable while decisions, tax matters, creditor communications, Companies House notices and Gazette developments are still capable of affecting the route.

Confirm that the registered office is an appropriate address and that documents will come to the attention of a person acting for the company.
Confirm who monitors the registered email address, Companies House record and relevant Gazette.
Keep current contact details for directors, members, guarantors, creditors and other affected Participants.
Do not cancel an address or mail-handling arrangement before an effective replacement or the company’s formal dissolution.
Preserve acknowledgements, notices, delivery evidence and the final public-record documents within the closure file.

Application plus statutory communication

Prepare DS01, Then Notify the People the Law Protects

Where voluntary strike-off remains the appropriate route, the application should use the company’s correct particulars and the required director authority. Submission is one stage; the notification duty is another.

Application control

confirm the final company name, number and registered jurisdiction;
confirm the majority of directors who must apply;
check that the eligibility chronology remains accurate on the submission date;
retain the submitted application and Companies House acknowledgement.

Copy within seven days

Within seven days after applying, a copy of the application must be sent to the relevant persons, including:

members;
existing and likely creditors;
employees;
managers or trustees of any employee pension fund; and
any director who did not sign the application.

The duty continues: if a person becomes a director, member, creditor, employee or pension-fund manager or trustee after the application and before dissolution or withdrawal, the copy must be sent within seven days of that person acquiring the relevant status. Evidence of posting or delivery should be retained.

Service output—application and notification file: Coddan prepares or coordinates DS01, creates the statutory notification schedule and retains the submission, acknowledgement and delivery evidence included in the selected package.

The application is not the finish line

Monitor Companies House, the Gazette, Objections and Changed Circumstances

If Companies House accepts the application, it places it on the public register, sends notices and publishes a proposed strike-off notice in the Gazette for the company’s jurisdiction. An interested party may object. If there is no reason to delay, the Registrar may strike the company off not less than two months after publication of that notice; dissolution occurs when a further Gazette notice is published.

Monitor

Track the company record, registered-office correspondence and the London, Edinburgh or Belfast Gazette as applicable. Do not assume that application acceptance is dissolution.

Route an objection

An objection may expose an unpaid creditor, tax matter, continuing contract, incomplete filing or other unresolved issue. Move the matter to the problem-solving route rather than repeatedly submitting the same application.

Withdraw when required

The application must be withdrawn immediately if the company changes its mind or no longer meets the strike-off criteria. Record the changed circumstance, withdrawal and any renewed closure plan.

No transferred decisions: Coddan can coordinate information, documents, filing and monitoring within the agreed scope. Coddan cannot require Companies House to accept an application, prevent a lawful objection, control a creditor or regulator, or determine the date on which the Registrar dissolves the company.

Complete the Forgotten Road

Confirm Formal Dissolution and Preserve the Closure Record

The process ends with evidence, not silence. Confirm that the second Gazette notice has been published and the Companies House record shows the company as dissolved. A paused application, an unmonitored objection or the absence of recent correspondence is not proof of dissolution.

retain the board and member records, constitutional review and authority evidence;
retain DS01, Companies House acknowledgements, Gazette notices and proof that copies were sent;
retain accounts, tax, banking, asset, creditor, contract and settlement records for the applicable periods;
record who will hold the retained material and how personal data will be protected;
for a charitable company, complete the applicable charity-regulator and HMRC closure notifications and retain charity records for the required period;
route any later need to recover company property or revive the entity to a company restoration service or an appropriate legal adviser.

Record-retention periods vary by record and circumstance. GOV.UK guidance says business documents should generally be kept for seven years after strike-off; Charity Commission guidance requires charity accounts, books and records to be retained for at least six years from the end of the financial year in which they were made. Longer periods or different controls may apply.

Service output—monitored closure record: Where monitoring is included, Coddan records the Companies House and Gazette outcome, alerts the Participant to an objection or withdrawal requirement, and completes the dissolution record with the final public evidence. Restoration or property-recovery work is a separate destination.

Independent route control

Official Framework Used to Control the Service

Coddan’s practical work is controlled by the current official framework and the company’s facts, not by a promise that every CLG follows the same route.

Official requirements and the appropriate professional destination depend on the company’s jurisdiction, status and facts. This page explains the practical company-secretarial route; it is not insolvency, legal, tax, accounting, employment, charity or property advice.

Choose the Service Route and Start the Practical Closure Work

If the company’s position matches one of the four published packages, use the corresponding online order form above. Coddan will request the information required for that route, review the company’s disclosed position and carry out the work included in the selected package. If the route is uncertain, request a scope review first; any work outside the selected package is identified separately.

Compare packages and order online Request a scope review

Return to the CLG secretarial-services hub.

Close a UK Company Limited by Guarantee Through Voluntary Dissolution.

Understand what needs to be resolved before voluntary strike-off and choose the appropriate level of professional CLG dissolution support.

Voluntary dissolution is more than submitting form DS01; the CLG should first be reviewed and prepared so that its corporate, financial and administrative affairs are appropriately addressed before the strike-off process begins.

A CLG voluntary dissolution should be approached as an orderly closure journey, from confirming the appropriate route through preparing the company and completing the strike-off process.

CLG Secretarial Support Before and During Voluntary Dissolution

Which Level of CLG Dissolution Support Does Your Company Need?

The CLG Is Ready for DS01

Secretarial Preparation Remains

Broader Closure Coordination Is Required

The CLG Has Specialist Circumstances

CLG (Limited by Guarantee) Company Voluntary Dissolution Packages — Professional UK Company Closure & DS01 Support