What RP01 Replaces—and What It Does Not

RP01 is used to replace a qualifying document delivered to the Registrar of Companies on or after 1 October 2009 where the original was not properly delivered or contained unnecessary material. It is not a universal method of amending any historical fact, and it cannot be used for documents delivered under the Companies Act provisions concerning company charges.

In most cases, the registrar requires a complete replacement document. Where the original document took legal effect upon registration—an incorporation application is an important example—the registrar may instead require replacement information sufficient to identify what is being replaced and the person to whom it relates. Coddan establishes which construction fits before preparing the material.

If the document was delivered before 1 October 2009, Coddan must identify the applicable historical or current corrective route rather than force it into RP01. For example, Companies House gives a separate historical-form route for correcting certain pre-October-2009 director dates of birth.

RP01 or RP04? The Nature of the Defect Determines the Route

Coddan determines the apparent route from the original document, materiality of the problem, legal effect of registration, evidence, intended correction and procedure currently available. Where neither route fits, the matter is directed to the appropriate separate procedure.

When Another Registrar Route Is Required

Replacement, second filing, removal, rectification and suppression perform different jobs. The following matters are kept outside this RP01 service:

• Non-consenting or false director appointment: a disputed or unauthorised appointment requires the current Companies House removal or dispute procedure and supporting evidence—not an assumed RP01 replacement.
• Address used without authority: RP07 addresses certain disputed registered office, service or principal-office address positions.
• Broader removal: RP08 or another applicable removal procedure may be required where material should be removed rather than replaced.
• Historical residential-address suppression: SR01 is a separate individual application for eligible public documents.
• Company charges: charge documents are excluded from RP01 and have their own statutory correction and rectification provisions.
• Complex or disputed facts: Companies House may require persuasive evidence, and some disputes or transactions may require legal advice or a court declaration.

Coddan can diagnose the apparent destination, but does not treat one form number as a substitute for the statutory test. Future Coddan pages dedicated to the separate procedures should be linked only after they are live and their current legal routes have been verified.

Common RP01 Replacement Positions

A possible RP01 instruction may arise where an eligible document contains or introduced:

• an incorrect director date of birth or other material appointment information;
• incorrect PSC particulars, including an incorrect date of birth;
• incorrect information within an incorporation application;
• incorrect information in a qualifying Confirmation Statement;
• information inconsistent with the decision, appointment or event the filing was intended to record;
• defective articles, resolutions or another document that did not satisfy proper delivery;
• unnecessary material included in a delivered document; or
• another filing for which the current statutory replacement process is available.

Companies House’s online replacement facility also covers particular CS01 and SH01 cases. An ordinary CLG does not normally have shareholders or share capital, so those categories must not be applied mechanically to it. They become relevant only where the actual document and company structure justify them.

What Coddan Reviews Before Preparing RP01

A public filing is evidence of what was delivered; it is not always conclusive evidence of the company’s complete internal history. Coddan compares the filing with the records that should establish what actually occurred.

Director and PSC Corrections: Reconcile the Filing and Identity Position

RP01 work can expose inconsistencies in a director’s name, date of birth, service address or appointment details, or in PSC particulars. Correct details matter because current Companies House identity-verification requirements connect a verified person with their roles and, where applicable, their Companies House Personal Code.

Identity verification is not automatically a prerequisite for every RP01 application, and RP01 does not complete identity verification. Where the correction and current identity position intersect, Coddan can identify the connection and, if separately instructed, provide the applicable CLG director and PSC identity-verification service through its ACSP function.

A Personal Code belongs to the individual. It must not be placed in a public example or sent through an insecure initial enquiry. RP01 must never be used as a means of avoiding an identity-verification obligation.

Current Online, Paper and Protected-Filing Routes

The filing channel depends on the original document. Companies House currently permits online replacement through WebFiling for:

• AP01 — appointment of a director;
• PSC01 — notice of an individual person with significant control;
• CS01 — only where the statement of capital or shareholder information was incorrect; and
• SH01 — return of allotment of shares.

For other supported documents, the applicable replacement material and RP01 ordinarily need to be prepared for the current paper route. The online facility does not mean that every mistake in an AP01, PSC01, CS01 or SH01 automatically qualifies for RP01; the statutory replacement test still applies.

What the Participant Must Approve or Do

Coddan prepares and coordinates the professional work; the Participant retains the facts, authority and declarations that legally belong to them. Depending on the route, the Participant may need to:

• confirm the correct historical information and the event that actually occurred;
• approve Coddan’s proposed corrective route and completed replacement material;
• supply reliable supporting evidence through the agreed secure channel;
• resolve contradictory instructions or obtain a current board or member decision where one is legally required;
• make the replacement-filing statement, sign or authenticate as required;
• supply a company authentication code or Personal Code securely where separately required;
• pay the agreed professional fee and any verified third-party or official charge; and
• authorise Coddan to submit or coordinate delivery.

Coddan cannot confirm a historical fact, exercise a company power or make a personal declaration on behalf of someone who must lawfully do so themselves.

The Complete Coddan RP01 Service Journey

1. Identify the company and original filing. Coddan records the CLG, the Participant’s relationship, the exact Companies House document, its registration date and the information said to be defective or unnecessary.
2. Establish the supportable historical position. We compare the public filing with the company’s constitution, decisions, consents, registers, notices and contemporaneous evidence to establish what actually occurred.
3. Determine the corrective destination. Coddan tests whether the problem appears material, trivial, disputed, within RP01 or better directed to RP04, removal, address correction, restoration or legal advice. Later filings and internal records dependent on the error are mapped at this stage.
4. Select the replacement construction and channel. We determine whether a complete replacement document or replacement information is required, whether online or paper delivery applies and whether PROOF or connected identity-verification requirements affect the route.
5. Prepare and match the application. Coddan prepares RP01 and the replacement material, applies the identifying-detail controls and gives the Participant the completed documents for review.
6. Obtain authority and confirm the commercial scope. The Participant confirms the facts and supplies the statement, signature, authentication or company authority that belongs to them. Professional fees, conditional work and the official-fee position are confirmed before submission.
7. Submit, evidence and monitor delivery. Coddan submits or coordinates delivery, retains the submission record and deals with a Companies House enquiry or rejection to the extent stated in the agreed scope.
8. Record the outcome and identify the remaining road. We confirm what Companies House recorded or annotated, provide the submitted material and outcome record, and identify any dependent filing, internal-record or separately required identity-verification work.

What Companies House May Do After Submission

Companies House may accept and record the replacement, reject it, ask for information or require corrected material. If it accepts the replacement, the registrar records the original delivery date, the replacement date and the fact that the document has been replaced. The registrar decides, case by case, whether material from the original should be removed.

Rejection, Enquiry and Changed Circumstances

An application may fail or change direction because identifying details do not match, the wrong original filing was selected, the replacement is incomplete, an online route is unavailable, PROOF affects paper delivery, evidence changes, a dispute emerges or another statutory procedure applies.

Before the instruction begins, the engagement scope should state whether it includes a routine Companies House enquiry response, correction of a preparation or matching defect and any resubmission. Work caused by new facts, changed instructions, disputed authority, substantial additional evidence or a different statutory route is identified separately rather than being concealed within the original fee. No resubmission can be guaranteed to succeed.

An Earlier Error May Continue into Later Filings and Internal Records

RP01 addresses the identified original document. It does not automatically correct every later filing or internal record that repeated the same information. Coddan’s review can identify effects on:

• later Confirmation Statements and director or PSC filings;
• current director or PSC identity-verification alignment;
• the register of members, membership applications and certificates;
• minutes, written resolutions and director-consent records;
• charity, community interest company or regulator records;
• RTM or property-management governance records; and
• information held by banks, accountants or other bodies.

Companies House records and the company’s internal records perform different jobs. If they disagree, Coddan can separately review and reconcile the supportable position. The service will not invent missing entries or use an accepted RP01 as proof of a decision that never occurred. Where the error affects the company’s annual record, Coddan’s CLG Confirmation Statement support may provide the appropriate connected workstream.

Specialist CLG and Regulator Boundaries

After establishing the core CLG evidence, Coddan considers whether the organisation’s charitable, community-interest or property-related status creates a separate record or regulator consequence. The Companies House replacement remains only one part of that wider position.

What Affects the Service Scope and Price?

The service is scoped from the work actually required, including:

• the type and registration date of the original document;
• whether it had legal effect upon registration;
• whether a complete replacement or replacement information is required;
• whether online filing is available or paper filing and PR03 consent are needed;
• the number of affected documents and dependent filings;
• the availability and reliability of evidence;
• whether internal records agree with the public filing;
• whether a director or PSC identity-verification matter is connected;
• whether Companies House has already rejected an application;
• whether the information is disputed or another statutory route applies; and
• whether record reconciliation or legal advice is required.

What the Participant Receives

Every accepted instruction must have a written scope that identifies the core RP01 outputs and any conditional work. For an RP01 preparation and submission instruction, the core service record should state whether it includes:

• review of the original Companies House filing;
• RP01 route assessment;
• identification of the replacement document or information;
• evidence and authority checklist;
• completed RP01;
• prepared replacement material;
• matching and consistency review;
• online or paper submission coordination;
• copies of submitted material;
• delivery or submission record;
• record of the Companies House outcome;
• identification of dependent filings, internal records or separate identity-verification work; and
• a closing service note.

The Capability Extends Beyond CLGs

Coddan’s replacement-document capability is not confined to Companies Limited by Guarantee. Corresponding work may be available for companies limited by shares, CICs, other eligible UK companies and limited liability partnerships through the applicable LLP replacement process. This page remains focused on CLG members, guarantors, directors, PSCs, governance evidence and CLG records; entity-specific pages should use the terminology and filing procedure belonging to that entity.

For connected CLG administration, return to the CLG company-secretarial-services hub.

Professional Responsibilities and Decision Boundaries

• Coddan: provides the agreed company-secretarial, corporate-administration, document-review, replacement-preparation, record-reconciliation and separately instructed identity-verification work.
• The company or Participant: supplies facts and evidence, resolves instructions, makes decisions and gives declarations, authentication or authority that belong to them.
• Companies House: independently accepts, rejects, records, annotates or removes material under its statutory powers.
• Other professionals or bodies: courts, lawyers, accountants, charity or CIC regulators and property specialists retain matters falling within their own functions.

Coddan does not determine disputed historical facts or guarantee acceptance, processing time, removal of the original document or the decision of any regulator or court.

Coddan’s Corporate and Regulatory Position

Coddan CPM Limited provides company-secretarial and corporate-administration services. Companies House’s published list identifies Coddan CPM Limited as an ACSP supervised by HMRC for anti-money-laundering purposes.

These are distinct facts: HMRC supervision concerns Coddan’s status as a supervised Trust or Company Service Provider, while ACSP registration concerns its status as a Companies House authorised agent. Neither status transfers Companies House’s RP01 decision to Coddan, and neither amounts to government endorsement, accreditation or recommendation.

• Verify Coddan CPM Limited on the Companies House register
• Check the official Companies House list of Authorised Corporate Service Providers

Useful Official Sources

• Companies House: replace a document on the register using RP01
• Companies House: registrar’s rules and powers
• Companies House: second filing using RP04
• Companies House: correcting a date of birth
• Companies House: removal of false, misleading or unauthorised information
• Companies House: identity verification and Personal Codes
• Companies Act 2006, section 1076: replacement of documents

RP01 Service FAQs

Begin with the Original Filing and the Intended Correction

Send the company name and number, filing type and date, a short description of the apparent problem and your relationship to the CLG. Coddan can then identify whether RP01 appears to fit, what evidence and authority will be required and which service scope should be agreed.

Do not send Personal Codes, authentication codes, identity documents or unredacted sensitive evidence in the initial enquiry.

Identify the enquiry as CLG RP01 correction review. If Coddan accepts the instruction, the agreed scope and fee are confirmed before secure evidence or authority is requested.

Request an RP01 correction review